Using Online Systems - Content

Question 1

What are the five main factors to consider when using online systems?

Answer 1

Security
Cost
Ease of use
Features
Connectivity

Question 2

Why is security important to consider when using online systems?

Answer 2

As data is accessible over the internet, it could potentially be accessed by hackers.

Users have little control over security procedures. Choose an organisation that implements high security protocols.

Question 3

Why should cost be considered when using online systems?

Answer 3

I cloud storage services are free of charge to individual to a certain data limit, but charge monthly fees for businesses

There are free services available to organisations, that save a lot of money, such as Google Drive

Question 4

Why should ease of use be considered when using online systems?

Answer 4

Some online services are easier for non-technical users than others.

Cloud storage systems often sync your data with your computer, allowing easier access to your cloud files

check on the amount of technical support available to users.

Question 5

Why should features be considered when using online systems?

Answer 5

Cloud software sometimes has fewer features than a locally installed version.

Most cloud services allow users a lot of choice in finding a suitable product.

Question 6

Why should connectivity be considered when using online systems?

Answer 6

Cloud-based storage and software require internet connections in order to access the services.

limited in your options if internet connection is slow or if data allowance is limited.

Question 7

What is Remote Desktop technology?

Answer 7

allows a user to log in to and use their work system from a remote device.

Question 8

What is remote working?

Answer 8

It is online systems allow people working from home, or anywhere outside the office site, to access the network of the organisation they work

Question 9

What systems help with remote working?

Answer 9

• VPN - allows a secure connection to be made to the organisation’s network over the internet.
• Remote desktop technology can also be used to fix computer problems remotely, it is often used by technical support departments to promote a more effective way of working.