Unit 8 Store Management In Hospital Flashcards
Define storage practice
Ensure optimal condition for pharmaceuticals, maintain efficacy,safety and quality. Prevent medication error, ensure patient safety and comply with regulatory standards
Stock management practices
- Monitor stock levels ( regularly track stock levels )
- Calculate turnover ( set minimum stock targets and analyse stock turnover regularly)
- maintain record ( record of medications like name, description and quantity )
- Evaluate and improve ( improve stock ordering system )
Importance of good storage
- maintain medication efficacy
- cost efficiency by reducing medication spillage and waste
- regulatory compliance
- obtain patient’s trust
Receive stock
- Check package ( ensure correct package )
- Verify order ( compare receive form and original order )
- Inspect items ( check for expired and damaged items )
- Update records ( enter received items into stock cards and file invoices )
Handle rejected goods
- Identify issues ( note, date, time, specific problem )
- Segregate items ( set aside wrong, expired damaged items )
- Notify supplier ( contact supplier about errors and discuss return )
- Process returns ( send back problematic items and confirm receipt )
Medication storage organization
- designated area
- labelling
- environmental control
Security measures for controlled substances
- Limited Access ( I elements restricted areas for authorize personal only )
- Access logs ( maintain review access logs for controlled substances )
- security systems ( utilize strong locks, alarms and surveillance systems )
- biometric control ( high security system )
Inventory management systems
- FEFO System ( first expired first out, items close to expiration used first )
- FIFO System ( first in first out, use oldest stock first )
- Application ( for perishable goods like medications where expired fate matter )
- Implementation ( organize shelves and use digital systems to track expiry dates )
Regular inspection and maintenance
- Scheduled inspection ( create comprehensive checklist to ensure all areas reviewed systematically )
- Security checks ( verify functionality of locks, access controls and surveillance system )
- Environmental monitoring ( ensure function of temprature and humidity control system )
- Organization review ( conduct review of inventory record )
Healthcare supply chain management
PROCUREMENT
- A compilation of measures that should be taken into
consideration when it comes to the safe-keeping of
pharma and medical products timely delivery, verify quality and safety of product
DISTRIBUTION
- Timely delivery of supplies to various hospital departments ensure smooth flow of care and minimize delay in treatments
STORAGE
- Maintain medication quality through proper storage condition is critical patient’s safety
INVENTORY MANAGEMENT
- Track and opimize stock levels to prevent shortages and minimize waste
Benefits of supply chain management
- cost reduction
- Improved patient care
- operational efficiency
- scalability
Cold chain management
- Identification ( identify cold chain products, verify packaging, temprature control container and ensure labels )
- Storage ( store cold chain products in dedicated refrigerator of freezer )
- Monitor ( monitor temperature and humidity using data loggers and sensors )
- Maintenance ( comprehensive maintenence schedule )
Arrange drugs in storage
- organization ( by dosage form and alphabet )
- rotation ( FEFO, FIFO )
- Protection ( prevent light and moisture )
Roles of Good Storage Practice
- Pharmacy manager ( develop and implement GSP policies )
- supply chain manager ( manage inventory levels, track stock and timely replenishment )
- pharmacy staff ( oversee daily storage operations )
- quality assurance team ( conduct regular audits to ensure compliance with GSP standards )
