Unit 3 - 3.4 - Recuitment And Selection Flashcards
What is the process of determining how many and what type of workers an organization should employ?
Analysing human resource needs
This involves assessing the current workforce and forecasting future labor requirements.
What does the term ‘skills gap’ refer to?
When a business recruits skilled workers because it is short of them
This often indicates a mismatch between the skills possessed by the current workforce and those required for available positions.
What does a business that is starting up need?
Workers to run it and to make the goods or provide the services it offers
Starting a business requires a workforce to manage operations and deliver products or services.
What are some reasons workers leave businesses?
Retirement, promotion, increased pay from another business, dismissal
These reasons highlight the dynamics of employee turnover in a business environment.
What may a growing business require?
More workers to produce goods or services, and more managers to oversee them
Growth often necessitates an expanded workforce and management structure.
Why do businesses recruit?
To fill a skills gap
Recruitment is often driven by the need for specific skills that are lacking within the current workforce.
Fill in the blank: Workers leave businesses for different reasons such as _______.
Retirement, promotion, increased pay from another business, dismissal
This emphasizes various factors influencing employee mobility.
What does a business need when it changes its production method?
More skilled workers
Changes in production processes often require a workforce with different skills.
What are external methods of recruitment?
Includes websites, newspapers, social media and specialist magazines.
External recruitment methods target candidates outside the organization.
What are internal methods of recruitment?
Includes notice boards, word of mouth, company website and emails to staff.
Internal recruitment focuses on filling positions with current employees.
What is a job description?
A list of the main duties, tasks and responsibilities of a worker.
Job descriptions help clarify the expectations of a role.
What is a person specification?
A list of the qualities, qualifications and knowledge that a person should have to do a particular job.
Person specifications guide the selection process by outlining ideal candidate attributes.
Fill in the blank: External methods of recruitment include _______.
websites, newspapers, social media and specialist magazines.
Fill in the blank: Internal methods of recruitment include _______.
notice boards, word of mouth, company website and emails to staff.
True or False: A job description includes a person’s qualifications.
False.
A job description focuses on duties and responsibilities, while a person specification includes qualifications.
True or False: A person specification is used to define the tasks and responsibilities of a job.
False.
A person specification outlines the qualities and qualifications needed for a job, not the tasks.
What are the two important documents in recruitment?
Job description and person specification
These documents help ensure that only qualified candidates apply.
What is the primary benefit of having a job description and person specification?
Saves time for the business and the applicants
These documents clarify the requirements and expectations for the job.
What are the two methods of recruitment a business can choose from?
Internal recruitment and external recruitment
Each method has its own advantages and disadvantages.
True or False: External recruitment is generally less expensive than internal recruitment.
False
External recruitment is usually more expensive.
What is one disadvantage of external recruitment?
It is usually more expensive than internal recruitment
This can impact the overall recruitment budget.
What is one advantage of internal recruitment?
It is cheaper to advertise internally.
Internal recruitment often incurs lower costs compared to external recruitment methods.
What is a key benefit of external recruitment?
It can fill a skills gap when there is no one already employed who can do the job.
External recruitment allows access to a wider talent pool with diverse skills.
True or False: External recruitment is often quicker than internal recruitment.
True
External recruitment can expedite the process of finding suitable candidates.
One advantage of hiring from outside the company is that they can bring _______.
[new ideas]
New employees can introduce fresh perspectives and innovative approaches.
How does internal recruitment affect worker morale?
It avoids workers becoming unhappy if they are not selected but a colleague is.
Internal promotions can lead to a more harmonious workplace environment.
Why is internal recruitment beneficial for a worker’s adjustment?
The worker knows the business, so there are no problems settling in.
Familiarity with company culture and processes aids in smooth transitions.
When is external recruitment particularly necessary?
When the business is growing and additional workers are needed.
Rapid expansion often requires sourcing talent from outside the current workforce.
What motivational effect can internal recruitment have on employees?
It can motivate workers if they see colleagues being promoted.
Promotions can inspire others to perform better and strive for advancement.
What does internal recruitment save in terms of workforce management?
It saves having to recruit someone to replace a worker promoted internally.
This efficiency helps maintain continuity within teams.
What are the types of media used for recruitment?
Website, Social media, Local newspapers, National newspapers, Specialist magazines and journals, Job centre
Various platforms can be utilized for recruitment depending on the target audience.
Which recruitment media are categorized as external?
Local newspapers, National newspapers, Specialist magazines and journals, Job centre
External media are those not owned by the hiring firm.
What type of recruitment media is a firm’s own website considered?
Internal
The firm’s own website or a special site advertising jobs is classified as internal recruitment media.
What is a key advantage of using social media for recruitment?
Widely used as many potential applicants use social media
Social media platforms provide access to a large pool of candidates.
When is it appropriate to use local newspapers for recruitment?
When the job is likely to appeal only to people who live near the business
Local newspapers target candidates in specific geographical areas.
What is a disadvantage of using national newspapers for recruitment?
Advertising in them is expensive
National newspapers can reach a wider audience but at a higher cost.
Which type of workers are best recruited through specialist magazines and journals?
Engineers, doctors, and HR specialists
These professionals often read specific journals and magazines relevant to their expertise.
What is the role of job centres in recruitment?
Provide workers the opportunity to use computers and find out about a wide range of jobs
Job centres are government-run services that assist job seekers.
What is the primary advantage of word of mouth in recruitment?
Saves the business money
Existing employees tell friends and others about jobs, which reduces recruitment costs.
What type of communication method allows a business to send job advertisements directly to employees?
Businesses can send advertisements to workers they know may be interested in the job.
What is a cost-effective way to advertise job openings to potential candidates within a company?
Internal noticeboard or company magazine
This method is cheap and targets workers likely to be interested in the job.
Fill in the blank: Word of mouth is considered a form of _______ recruitment.
[Internal or external]
It can apply to both internal and external recruitment strategies.
True or False: Word of mouth recruitment is only applicable to external candidates.
False
Word of mouth can also be used for internal recruitment.
What are the two main types of recruitment communication methods mentioned?
Internal and external
These methods include word of mouth, email, noticeboards, and company magazines.
What is the process of choosing between applicants for a job called?
Selection
Why do businesses obtain information about job applicants?
To decide which applicants will be best able to do the job.
What is the purpose of a letter of application?
To explain why the applicant thinks they are suitable for the job
It helps assess the organization of the applicant’s information.
What is an application form?
A form specifying the information needed by the firm that all applicants must complete
It allows for a good comparison of applicants.
What does a CV summarize?
Personal details, qualifications, and experience of the applicant
It provides a quick overview of the applicant’s background.
What can tests and presentations assess in an applicant?
Specific skills, such as typing, and the ability to communicate ideas
Presentations allow applicants to demonstrate their communication skills.
What is the main function of an interview in the selection process?
To ask questions of the applicants and judge their personality and communication skills
It provides insights into what applicants have to say.
What is a reference in the context of job applications?
A statement from a previous employer about the work done by an applicant
It provides information on how well the applicant performed their job.
What do group activities in the selection process demonstrate?
How well applicants work with others
They allow observation of teamwork and collaboration skills.
