Unit 3 - 3.4 - Recuitment And Selection

Question 1

What is the process of determining how many and what type of workers an organization should employ?

Answer 1

Analysing human resource needs

This involves assessing the current workforce and forecasting future labor requirements.

Question 2

What does the term ‘skills gap’ refer to?

Answer 2

When a business recruits skilled workers because it is short of them

This often indicates a mismatch between the skills possessed by the current workforce and those required for available positions.

Question 3

What does a business that is starting up need?

Answer 3

Workers to run it and to make the goods or provide the services it offers

Starting a business requires a workforce to manage operations and deliver products or services.

Question 4

What are some reasons workers leave businesses?

Answer 4

Retirement, promotion, increased pay from another business, dismissal

These reasons highlight the dynamics of employee turnover in a business environment.

Question 5

What may a growing business require?

Answer 5

More workers to produce goods or services, and more managers to oversee them

Growth often necessitates an expanded workforce and management structure.

Question 6

Why do businesses recruit?

Answer 6

To fill a skills gap

Recruitment is often driven by the need for specific skills that are lacking within the current workforce.

Question 7

Fill in the blank: Workers leave businesses for different reasons such as _______.

Answer 7

Retirement, promotion, increased pay from another business, dismissal

This emphasizes various factors influencing employee mobility.

Question 8

What does a business need when it changes its production method?

Answer 8

More skilled workers

Changes in production processes often require a workforce with different skills.

Question 9

What are external methods of recruitment?

Answer 9

Includes websites, newspapers, social media and specialist magazines.

External recruitment methods target candidates outside the organization.

Question 10

What are internal methods of recruitment?

Answer 10

Includes notice boards, word of mouth, company website and emails to staff.

Internal recruitment focuses on filling positions with current employees.

Question 11

What is a job description?

Answer 11

A list of the main duties, tasks and responsibilities of a worker.

Job descriptions help clarify the expectations of a role.

Question 12

What is a person specification?

Answer 12

A list of the qualities, qualifications and knowledge that a person should have to do a particular job.

Person specifications guide the selection process by outlining ideal candidate attributes.

Question 13

Fill in the blank: External methods of recruitment include _______.

Answer 13

websites, newspapers, social media and specialist magazines.

Question 14

Fill in the blank: Internal methods of recruitment include _______.

Answer 14

notice boards, word of mouth, company website and emails to staff.

Question 15

True or False: A job description includes a person’s qualifications.

Answer 15

False.

A job description focuses on duties and responsibilities, while a person specification includes qualifications.

Question 16

True or False: A person specification is used to define the tasks and responsibilities of a job.

Answer 16

False.

A person specification outlines the qualities and qualifications needed for a job, not the tasks.

Question 17

What are the two important documents in recruitment?

Answer 17

Job description and person specification

These documents help ensure that only qualified candidates apply.

Question 18

What is the primary benefit of having a job description and person specification?

Answer 18

Saves time for the business and the applicants

These documents clarify the requirements and expectations for the job.

Question 19

What are the two methods of recruitment a business can choose from?

Answer 19

Internal recruitment and external recruitment

Each method has its own advantages and disadvantages.

Question 20

True or False: External recruitment is generally less expensive than internal recruitment.

Answer 20

False

External recruitment is usually more expensive.

Question 21

What is one disadvantage of external recruitment?

Answer 21

It is usually more expensive than internal recruitment

This can impact the overall recruitment budget.

Question 22

What is one advantage of internal recruitment?

Answer 22

It is cheaper to advertise internally.

Internal recruitment often incurs lower costs compared to external recruitment methods.

Question 23

What is a key benefit of external recruitment?

Answer 23

It can fill a skills gap when there is no one already employed who can do the job.

External recruitment allows access to a wider talent pool with diverse skills.

Question 24

True or False: External recruitment is often quicker than internal recruitment.

Answer 24

True

External recruitment can expedite the process of finding suitable candidates.

Question 25

One advantage of hiring from outside the company is that they can bring _______.

Answer 25

[new ideas] ## Footnote New employees can introduce fresh perspectives and innovative approaches.

Question 26

How does internal recruitment affect worker morale?

Answer 26

It avoids workers becoming unhappy if they are not selected but a colleague is. ## Footnote Internal promotions can lead to a more harmonious workplace environment.

Question 27

Why is internal recruitment beneficial for a worker's adjustment?

Answer 27

The worker knows the business, so there are no problems settling in. ## Footnote Familiarity with company culture and processes aids in smooth transitions.

Question 28

When is external recruitment particularly necessary?

Answer 28

When the business is growing and additional workers are needed. ## Footnote Rapid expansion often requires sourcing talent from outside the current workforce.

Question 29

What motivational effect can internal recruitment have on employees?

Answer 29

It can motivate workers if they see colleagues being promoted. ## Footnote Promotions can inspire others to perform better and strive for advancement.

Question 30

What does internal recruitment save in terms of workforce management?

Answer 30

It saves having to recruit someone to replace a worker promoted internally. ## Footnote This efficiency helps maintain continuity within teams.

Question 31

What are the types of media used for recruitment?

Answer 31

Website, Social media, Local newspapers, National newspapers, Specialist magazines and journals, Job centre ## Footnote Various platforms can be utilized for recruitment depending on the target audience.

Question 32

Which recruitment media are categorized as external?

Answer 32

Local newspapers, National newspapers, Specialist magazines and journals, Job centre ## Footnote External media are those not owned by the hiring firm.

Question 33

What type of recruitment media is a firm's own website considered?

Answer 33

Internal ## Footnote The firm's own website or a special site advertising jobs is classified as internal recruitment media.

Question 34

What is a key advantage of using social media for recruitment?

Answer 34

Widely used as many potential applicants use social media ## Footnote Social media platforms provide access to a large pool of candidates.

Question 35

When is it appropriate to use local newspapers for recruitment?

Answer 35

When the job is likely to appeal only to people who live near the business ## Footnote Local newspapers target candidates in specific geographical areas.

Question 36

What is a disadvantage of using national newspapers for recruitment?

Answer 36

Advertising in them is expensive ## Footnote National newspapers can reach a wider audience but at a higher cost.

Question 37

Which type of workers are best recruited through specialist magazines and journals?

Answer 37

Engineers, doctors, and HR specialists ## Footnote These professionals often read specific journals and magazines relevant to their expertise.

Question 38

What is the role of job centres in recruitment?

Answer 38

Provide workers the opportunity to use computers and find out about a wide range of jobs ## Footnote Job centres are government-run services that assist job seekers.

Question 39

What is the primary advantage of word of mouth in recruitment?

Answer 39

Saves the business money ## Footnote Existing employees tell friends and others about jobs, which reduces recruitment costs.

Question 40

What type of communication method allows a business to send job advertisements directly to employees?

Answer 40

Email ## Footnote Businesses can send advertisements to workers they know may be interested in the job.

Question 41

What is a cost-effective way to advertise job openings to potential candidates within a company?

Answer 41

Internal noticeboard or company magazine ## Footnote This method is cheap and targets workers likely to be interested in the job.

Question 42

Fill in the blank: Word of mouth is considered a form of _______ recruitment.

Answer 42

[Internal or external] ## Footnote It can apply to both internal and external recruitment strategies.

Question 43

True or False: Word of mouth recruitment is only applicable to external candidates.

Answer 43

False ## Footnote Word of mouth can also be used for internal recruitment.

Question 44

What are the two main types of recruitment communication methods mentioned?

Answer 44

Internal and external ## Footnote These methods include word of mouth, email, noticeboards, and company magazines.

Question 45

What is the process of choosing between applicants for a job called?

Answer 45

Selection

Question 46

Why do businesses obtain information about job applicants?

Answer 46

To decide which applicants will be best able to do the job.

Question 47

What is the purpose of a letter of application?

Answer 47

To explain why the applicant thinks they are suitable for the job ## Footnote It helps assess the organization of the applicant's information.

Question 48

What is an application form?

Answer 48

A form specifying the information needed by the firm that all applicants must complete ## Footnote It allows for a good comparison of applicants.

Question 49

What does a CV summarize?

Answer 49

Personal details, qualifications, and experience of the applicant ## Footnote It provides a quick overview of the applicant's background.

Question 50

What can tests and presentations assess in an applicant?

Answer 50

Specific skills, such as typing, and the ability to communicate ideas ## Footnote Presentations allow applicants to demonstrate their communication skills.

Question 51

What is the main function of an interview in the selection process?

Answer 51

To ask questions of the applicants and judge their personality and communication skills ## Footnote It provides insights into what applicants have to say.

Question 52

What is a reference in the context of job applications?

Answer 52

A statement from a previous employer about the work done by an applicant ## Footnote It provides information on how well the applicant performed their job.

Question 53

What do group activities in the selection process demonstrate?

Answer 53

How well applicants work with others ## Footnote They allow observation of teamwork and collaboration skills.