Traditional Mindset 3

Question 1

Role as Project Integrator

Role of integrating various project components for success.

Answer 1

• Emphasize integration: As a project integrator, focus on harmonizing the different components within the project instead of solely concentrating on one aspect.
• Balance attention and effort: Allocate time and efforts across multiple project areas to ensure comprehensive integration and overall project success. Avoid neglecting any critical aspect of the project.

Question 2

Updating Lesson Learned Register

Maintain an updated lesson learned register for knowledge transfer.

Answer 2

• Continuous updates: Regularly update the lesson learned register throughout the entire project lifecycle to capture valuable insights and experiences.
• Facilitate knowledge transfer: By keeping the register up-to-date, valuable lessons can be shared with future projects in the organization, fostering continuous improvement and preventing the repetition of mistakes.

Question 3

Closing Project Financials

“Complete financial obligations and release resources during project closure

Answer 3

• Fulfill financial responsibilities: Ensure all outstanding bills and financial obligations related to the project are paid off before closing.
• Release resources: Properly release and reallocate project resources, such as equipment, materials, and personnel, to their respective areas or projects after project closure.

Question 4

Formal Closure of Terminated Projects

Even terminated projects require formal closure using the close project or phase process

Answer 4

• Complete closure steps: Despite early termination, follow the close project or phase process to formally conclude the project.
• Ensure documentation and handover: Finalize documentation, assess lessons learned, and properly hand over any remaining deliverables or unfinished work to relevant stakeholders, ensuring closure even in the case of project termination

Question 5

Collaborative Work Breakdown

Empower the project team as the best resource for work breakdown

Answer 5

• Utilize team expertise: Leverage the knowledge and insights of the project team to effectively break down work tasks and activities.
• Foster collaboration: Encourage active participation from the project team in the work breakdown process, as their diverse perspectives and expertise will lead to more accurate and comprehensive breakdowns.

Question 6

Collaborative Activity Scheduling

Engage the project team in determining activity timelines.

Answer 6

• Leverage team insights: The project team holds valuable knowledge and context, making them the ideal resource for determining when specific activities can occur.
• Foster ownership and engagement: Encourage active involvement from the project team in scheduling activities, as their input and expertise will contribute to more accurate and realistic timelines.

Question 7

Early Definition and Continuous Checking of Quality Requirements

Define quality requirements early and monitor them regularly for adherence

Answer 7

• Early requirement definition: Establish quality requirements at the beginning stages of the project to set clear expectations and guidelines
• Ongoing monitoring: Regularly check and assess the progress and implementation of quality requirements to ensure they are being met throughout the project lifecycle.

Question 8

Customer Involvement in Deliverable Review

Engage customers as the primary evaluators of deliverables for scope and quality assurance

Answer 8

• Customer-centric evaluation: Involve customers in reviewing deliverables to ensure alignment with scope and quality requirements since they are the end users of the product.
• Valuable user perspective: Leverage the unique insights and experiences of customers to validate that the deliverables meet their needs and expectations accurately.