Topic 3 - Definitions Flashcards
Records
A collection of related data items stored together, often in a database or spreadsheet. Each record typically represents a single entity (e.g., a student’s details in a school database).
Efficient
Performing a task in the best possible way with minimal waste of time, resources, or effort (e.g., an efficient algorithm sorts data quickly using fewer computing resources).
Search
The process of locating specific data within a system, such as finding a file on a computer or retrieving a record from a database using queries.
Analyse
Examining data to identify patterns, trends, or insights, often using tools like spreadsheets, databases, or data visualization software.
Process
The action of manipulating, organizing, or computing data to obtain meaningful results (e.g., sorting a list of names or calculating student grades from raw scores).
Generate Reports:
The automatic creation of structured summaries of data, often in a document or graphical format, for decision-making (e.g., a sales report showing monthly revenue trends).
Transcribe:
Converting spoken words into written text (e.g., speech-to-text software) or transforming data from one format to another (e.g., converting handwritten notes into digital format).
Back up
The process of making a copy of data to protect it from loss, corruption, or accidental deletion (e.g., backing up files to an external hard drive or cloud storage).
Scanned
The process of converting physical documents or images into a digital format using a scanner or scanning software. It can also refer to scanning for malware or errors in a system.
Scam
A fraudulent attempt to deceive someone, often to steal money, data, or personal information (e.g., phishing scams that trick users into revealing passwords).
Manually copied
The process of duplicating data, files, or information by hand rather than using automated methods (e.g., typing out information from one document into another instead of using copy-paste).
Enable
To activate or allow a feature, function, or user access in a system (e.g., enabling Wi-Fi on a device or enabling permissions for a user in a database).
Up-to-date information
The most recent and accurate data available in a system, ensuring that decisions are based on current facts (e.g., an up-to-date inventory list shows the latest stock levels).
Current stock
The available quantity of products or materials in a business at a given time (e.g., the number of laptops available for sale in a store).
Current stock levels
A detailed record of how much stock is available, updated in real-time to prevent overstocking or shortages (e.g., a supermarket tracking the number of milk cartons left).
Feature (noun)
A characteristic or function of a software, device, or system (e.g., a smartphone’s features include fingerprint unlocking and a high-resolution camera).
Launch
The process of making a new product, software, or system available for public use (e.g., a company launches a new app or website).
Fine-tune:
Making small adjustments to improve performance, accuracy, or functionality (e.g., fine-tuning an AI model for better speech recognition).
Promotions
Marketing activities aimed at increasing sales, awareness, or customer engagement (e.g., discounts, advertisements, or social media campaigns to promote a new product).
Feature (verb):
To highlight or include something as an important part (e.g., “The new website features an AI chatbot for customer support”).
Shifted
Moved
Mislaid
Temporarily lost or misplaced due to human error (e.g., “The document was mislaid and couldn’t be found in the filing system”).
Admin staff
Employees responsible for administrative tasks such as data entry, record-keeping, scheduling, and office management (e.g., secretaries, clerks, and office assistants).
Admin
Short for “administration”; refers to the management and organization of systems, data, or business operations. In IT, “admin” can also refer to system administrators who manage user access, networks, and security.
Administration
The process of managing and organizing tasks, data, or resources in an organization (e.g., IT administration includes setting up user accounts, maintaining servers, and troubleshooting issues).
Administrator
A person responsible for managing systems, networks, or databases (e.g., a system administrator controls access to company servers and ensures cybersecurity).
