Topic 16 Flashcards
1.Importance of business reports
guide decision making in the business.
- Importance of the business reports
provide important information for management that’s timely and factual.
Presentations may be done??
Verbal presentation
Non verbal
Handout
Posters
Charts
Verbal presentation
Presentation delivered through speech or orally.
Non verbal
Transfer of information through use of business reports, handouts , charts and posters support visual aids.
Handout
Written summary of information delta within a presentation.
Posters
Large printed sheets that contain pictures posted in a public place.
Charts
Used to record and visually display info that’ll engage and stimulate audience presentation
- Guideline on writing an effective business report.
Determine the scope of the report
- Guidelines on writing an effective business report.
Determine the target audience of the report.
3.Guidelines on writing an effective business report.
Determine how the report should be presented
4.Guidelines on writing an effective business report.
Collect necessary information
Graphs
More likely to be used to present data in a form that is easy for the reader/audience to understand
Images and diagrams
Typically used to explain concepts or theories
Visual aids
Items such as graphs and pictures used in addition to spoken/written information
Tables
Used to compare and contrast information
Bar Graphs
Used to compare data between distinctive categories
Line Graphs
Used to compare changes over a specific period
Pie charts
To show the relationship between parts or percentages of a whole.
Diagrams / Flow Charts
Used to communicate to others how a process is done
Illustrations
Used to enhance brand messaging and help persuade , inform and influence customers.
Importance of visual aids
Diagramming data presentation allows understanding of data more easily.
2.Importance of visual aids
Helps clarify the message and provides a point of reference for the mind.
3.Importance of visual aids
Helps illustrate points to the reader / audience more easily and effectively.
Advantages of visual aids ( graphs )
Graphs do not require much explanation.
- Advantages of visual aids
A lot of info can be displayed in an easy to Understand to he audience
- Disadvantages of visual aids
Too many diagrams and graphs in an easy to understand format.
- Advantages of visual aids
Preparation of graphs and diagrams is time consuming
- Factor considered when preparing a verbal presentation
Purpose and main points of presentation.
- Factor must be considered when preparing a verbal presentation
Considering the time frame for the presentation
- Factor must be considered when preparing a verbal presentation
Practicing the presentation and note how long it takes.
Following factors must be considered when designing a presentation
Starting with text and headings.
Different types of visual aids
Data projector
Interactive whiteboard
Video conferencing
Videos
Data projector
Allows large audience to see detailed info of a presentation
Interactive whiteboard
Allows multiple people to engage in collaborative experience using technology screen to take notes
Video conferencing
Enables face to face communication between 2 or more people in different locations
Videos
Emphasize ideas through both sight and sound , and captures and holds audience attention
