Time Management and Procrastination Flashcards
How can we assess our use of time?
- By understanding _____ concept of time.
- By evaluating how we currently spend our time.
Covey’s
Covey’s Concept of time
Stephen Covey says that two things drive our use of time:
1.)
2.)
- ) Urgency
2. ) Importance
In today’s society, we tend to do things based on whether or not we perceive them as …?
urgent
Covey argues that we should prioritize activities to spend our time based on their __________ to us, rather than how _____ they seem.
importance, urgent
Covey’s four quadrants:
- ) Quadrant of ________.
- ) Quadrant of ________.
- ) Quadrant of _________.
- ) Quadrant of ______.
- ) Urgency
- ) Quality
- ) Deception
- ) Waste
1.)Quadrant of Urgency is _____ and _______.
urgent, important
2.) Quadrant of Quality is ___ _______ but _______.
not urgent, important
3.) Quadrant of deception is ______ but ___ _______.
urgent, not important
4.) Quadrant of waste is ___ ______ and ____ _______.
not urgent, not important
- ) Quadrant of Urgency is urgent and important.
- _____
- _______ problems
- _______-driven projects
- Crises
- Pressing
- Deadline
- ) Quadrant of quality is not urgent but important.
- __________
- Relationship _______
- _______
- Preparation
- building
- Planning
- ) Quadrant of Deception is urgent but not important.
- _________
- Some ______ ____/_____
- Some ______
- ________
- Interruptions
- phone calls/texts
- ) Quadrant of Waste is not urgent and not important.
- ______ activities
- _____
- _____ wasters
- Escape
- Trivia
- Time
How do you know what quadrant an activity fits into?
Ask yourself:
Will what I am doing now positively affect my life in 6 months time?
- If yes, it is in Quadrant __ or __
- If no, it is in Quadrant __ or __
1,2
3,4
___________: Means putting off till tomorrow something you should do today/right now KNOWING that to do so will probably lead to problems and cause STRESS.
Procrastination
How much do people procrastinate?
Research suggests:
- ___ % of all people procrastinate.
- ___% consider procrastination a serious problem.
- People age __-__ procrastinate the most.
90%,
30%
20-30
People who procrastinate a lot often have these characteristics:
- Not _______
- Easily _______
- _______
- Easily ______
- Not very _______.
- ______ out.
- __________.
- confident
- distracted
- impulsive
- bored
- motivated
- Stressed
- Perfectionist
Why do people procrastinate?
We do it to avoid doing something we should do.
- ______: Because we just don’t want to do it.
- Fear of ______: we are afraid that doing it well will make people expect more of us in the future.
- Fear of ______: we are afraid that we won’t succeed at doing it…
- Rebellion
- Success
- Failure
Procrastinators are often _________.
perfectionists
Procrastinators are often perfectionists…
- spend too long trying to perfect the results of a task?
- Take too long to start something because you’re not sure how to do it, and you don’t want to ask for help?
- Avoid handing something in at all if you are not satisfied with it?
Just Read
What are the six reasons/ways we procrastinate?
- )
- )
- )
- )
- )
- )
- ) We set up artificial barriers
- ) We give into distractions
- ) We feel the task is too overwhelming
- ) We lack confidence
- ) We lack Knowledge, skill
- ) We can’t Concentrate
Reason 1: Setting up artificial barriers. “I’m not in the _____/ I don’t ____ ready to do it, so I’ll do it later”.
mood, feel
Reason 1: Setting up artificial barriers. “I’m not in the mood I don’t feel ready to do it, so I’ll do it later”.
Solution: rise above your ______.
- Recognize that doing something important cannot depend on whether you _____ like doing it?
- Stop believing the myth that you will do it later.
–we often procrastinate because we think that we’ll do it better later or that we’ll want to do it later, but that’s not true.
- Do it now instead! ( 20 minute rule)
feelings, feel
Reason 2: Distraction
“I’m too busy doing other things/I have to get this done before I start that”
Solution: _______
Prioritize
Reason 2: Distraction
“I’m too busy doing other things/I have to get this done before I start that”
Solution: Prioritize
- Make a ___ of important things to do.
- Start with the most ________ one.
- Don’t begin any other till you finish the ________ one.
- list
- important
- important
Reason 3: The task is too big or overwhelming.
Solution: ____ __ _____
Break it down
Reason 3: The task is too big or overwhelming. Solution: Break it down - Make a \_\_\_ of small steps to do. - Feel \_\_\_\_\_\_ when you complete a step. - \_\_\_\_\_\_\_ yourself.
- List
- Satisfied
- Reward
Reason 4: Lack of Confidence “I can’t do it very well”.
Solution: Reshape your _______ _____
- Reduce pressure by changing what you ___ to yourself.
Internal voice
say
Reason 5: Lack of knowledge/skill: “I don’t know how to do it”
Solution: ___ what is holding you back
- Work out what you need to know in order to do it.
- Make a plan to get that knowledge:
a.) Who do you know that can help you? Teacher, TA, Family, resources?
b.) Where could you find our what you need to know? (internet, library, etc.)
Fix
Reason 6: Too many _________: “I can’t concentrate”!
interruptions
Ways to beat procrastination
- Spend more time working on the more important tasks
- Spend less time on less important tasks
- Make plans to do something very specific - break it down
- Make your intentions override your feelings.
read
Time Management
• Successfully managing one’s time means having to set _______
• The key is to manage all the different tasks that ask to be _______
- priorities
- prioritized
Time Management
• Health, family relationships, social ties, professional needs, studying, spiritual needs all demand our ______.
• One needs to decide on the quantity and quality of time to devote to each area to find the proper life _______.
• Neglect of any area decreases chances for overall success.
- attention
- balance
Time Management
• Make a ___, make a ___.
plan,list
Time Management
• Make a plan, make a list
– Plan out the day, consider making a list of tasks that ____ to be done and then for those that you ____ to do
– Realize that not all items on the list may be completed
- need, want
Time Management
• ______ your list
Review
Time Management
• Review your list
– Review your list to see if items on the list reflect the best use of your time.
– Items that reflect good use of time should be set as ______ and should be accomplished
– Items that do not reflect good use of time can be delegated to others, or set aside.
priorities
Time Management
• ______ your list
– Ensure that the crucial items on the list get accomplished
– Work on _____, not _______
- Prioritize
- quality, quantity
Time Management
• ___________
– Take note of the time spent on needless _________.
- Interruptions
interruptions
Time Management
• Interruptions
– Take note of the time spent on needless interruptions
– Many of these interruptions come from _________ sources-email, phone, video games, etc.
– Try to figure out the difference between _________ interruptions and those of lesser importance.
- electronic
- positive
Why do we Procrastinate?
• Procrastination is not the same as ________
- laziness
_____________ is putting off doing a task to avoid something negative, such as anxiety, boredom.
Procrastination
Why do we Procrastinate?
• Procrastination is not the same as laziness
• Procrastination is putting off doing a task to avoid something negative, such as anxiety, boredom
• In reality, more _____ comes with the procrastination
stress
Procrastinating Styles
- )
- )
- )
- )
- ) Busy Bee
- ) Multi-Tasker
- ) The Avoider
- ) Thrill Seeker
Procrastinating Styles
• ____ ____
– This type of procrastinator takes on many different tasks in a bid to feel productive while putting off the necessary task that may feel too big or overwhelming
Busy Bee
Procrastinating Styles
• Busy Bee
– This type of procrastinator takes on many different tasks in a bid to feel productive while putting off the necessary task that may feel too big or overwhelming
– Overcoming this type of behavior means breaking ____ down into small, manageable pieces.
tasks
Procrastinating Styles
• _____-_____
– This type of procrastinating involves trying to accomplish many tasks at the same time, but not concentrating on the most important task
- Multi-tasker
Procrastinating Styles
• Multi-tasker
– This type of procrastinating involves trying to accomplish many tasks at the same time, but not concentrating on the most important task
– Suggestions to overcome this habit is to turn the distractions into ______ to be done after accomplishing a set amount of necessary work
rewards
Procrastinating Styles
• The _______
– Anxiety may be at play here, and the anxiety overcomes the ability to start and accomplish the task effectively
Avoider
Procrastinating Styles • The Avoider
– Anxiety may be at play here, and the anxiety overcomes the ability to start and accomplish the task effectively
– To overcome this type of behaviour, _________ may help
meditating
Procrastinating Styles
• ____ ______
• These workers feel that they work better under pressure, as the feeling of being under pressure feels like a positive reinforcement
• The end result may be a crash that follows the adrenaline-fuelled pressure
- Thrill Seeker
Procrastinating Styles
• Thrill Seeker
• These workers feel that they work better under pressure, as the feeling of being under pressure feels like a positive reinforcement.
• The end result may be a crash that follows the adrenaline-fuelled pressure
• The suggestion is to use this pressure in a more productive way, by breaking the task into smaller pieces but with smaller but tight ________.
deadlines
Why do we procrastinate?
Fear of _______
Fear of _______
Failure
Success
Why do we Procrastinate?
– Fear of _______
• Being _______ gives one a ready-made excuse for the situation if things don’t work out well
Failure
fearful
Why do we Procrastinate?
– Fear of _______
• Some people are fearful of doing well
• By procrastinating, this person will not have to show his/her potential, and will not have to live up to others’ expectations.
Success
The Juggling Act
- Keep your primary focus on personal _______.
balance
The Juggling Act
- Plan to ___, and make a ____.
Plan
list
The Juggling Act
- _______ each item on your planning list and ask, “Is this the best use of my time”?
Review
The Juggling Act
________ your list.
Prioritize
The Juggling Act
- Eliminate “The Hold.”-> which is needless _________.
interruptions.
