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Higher Admin-Theory > Time and Task Management > Flashcards

Time and Task Management Flashcards

1
Q

6 Things

Advantages of Good Time and Task Management

A
  • Increased Productivity
  • Organisations can delegate, organise employees effectively
  • Progress of projets can be traced
  • Increased emoloyee morale and Motivation
  • Lower stress levels and staff absense
  • Better relationships
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2
Q

7 Things

Disadvantages of Poor time and task management

A
  • Staff become stressed and absence levels may increase
  • Lower productivity
  • Low staff morale
  • High staff turnover
  • Poor staff relationships
  • Poor customer relations
  • Increased costs to the organisation
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3
Q

10 Things

Skills required for effective time and task Management

A
  • Planning
  • Priotitastion
  • Organisation
  • Delegation
  • Assertivenes
  • Negotion
  • Control
  • Evaluation
  • Rescourse management
  • Directing
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4
Q

5 Things

What does a smart target setting stand for?

A
  • Specefic
  • Measurable
  • Agreed
  • Relestic
  • Timed
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5
Q

5 Things

Advantages of target setting

A
  • Employees know what is expected of them
  • Used to measure sucess
  • Allow work to be monitored an problems can be adressed sooner.
  • All employees understand their role increasing productivity.
  • Icreased motivation
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6
Q

Describe the Planning skill

A

Many tools are available to help plan for example a to do list or an action plan.

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7
Q

Describe the Prioritsation skill

A

Deciding which tasks are imortant and being able to decide which tasks can be carried out first.

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8
Q

Describe the Organisation skill

A

Being able to look ahead and plan tasks that need to be carried out.

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9
Q

Describe the Delegation skill

A

Deciding when it is apropriate to ask someone else to some of your tasks.

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10
Q

Describe the Assertiveness skill

A

Being able to say no when necessary

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11
Q

Describe the Negotiation skill

A

Being able to negotiate deadlines and resources

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12
Q

Describe the control skill

A

Tackling tasks calmy and in order of priority

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13
Q

Describe the Evaluation skill

A

Being able to seek improvements and identify any problems on a task

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14
Q

Describe the Resources manager skill

A

Making effective use of time. Staff and equipment

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15
Q

Describe the Directing skill

A

Directing the employees to get the work done.

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16
Q

What does the “S” stand for in a smart target and describe it

A

Specific
Is the target well defined and does it state what is required

17
Q

What does the “M” stand for in a smart target and describe it

A

Measurable
What will be the measurable unit to see if the target has been achieved.

18
Q

What does the “A” stand for in a smart target and describe it

A

Agreed
The target must be discussed with the manager as part of your personal development

19
Q

What does the “R” stand for in a smart target and describe it

A

Realistic
Do you have the necessary skills to complete the target?

20
Q

What does the “T” stand for in a smart target and describe it

A

Timed
A time should be set up to when the target will be completed.

21
Q

4 Things

Methods of recording Targets

A
  • Personal development plan
  • Action plan
  • To-Do list
  • Grannt Chart
22
Q

Describe the Personal development plan

A

A document that allows employees to record areas of stenghs and areas for training.

23
Q

Describe the Action Plan

A

Document that can be prepared to help plan a long term project with an estimate on how long it will take and any notes.

24
Q

Describe the To-do list

A

A document that can be used on a day to day basis to remind them of the daily plan

25
Q

Describe the Grannt chart

A

a chart a manager puts up to set key dates and tasks that still have to be completed. Can also be used to moniter tasks

26
Q

3 Things

Circumstanses that can affect a day to day work

A
  • A member of staff failing to show up for work
  • The network crashing
  • A manager changing a deadline
27
Q

7 Things

How to monitor and evaluate progress

A
  • Sample checks
  • Line manager
  • Buddy system
  • Mentoring system
  • Gannt chart
  • Audit or system check
  • Regular meeting
28
Q

Describe the sample check mechanism

A

Some tasks are double checked by the supervisor

29
Q

Describe the Line manager mechanism

A

Checking at regular times to see how work is progressing

30
Q

Describe the Buddy system mechanism

A

A new employee is paired with a more experienced memeber of staff if they need any advice or help.

31
Q

Describe the Mentoring system mechanism

A

An employee is assigned a more senior member of staff for help and advice.

32
Q

Describe the Gannt chart mechanism

A

Used to monitor progress agaisnt actual progress

33
Q

Describe the Audit or system check mechanism

A

current procedures are reviewed and changes are made to improve efficeny.

34
Q

Describe the Regular meeting mechanism

A

Between staff and line managers.

35
Q

5 Things

Benefits of Aprasial

A
  • Helps managers develop skills in dealing with employees
  • Allows discussion about development
  • Provides feedback
  • Increases productivity
  • Improves commuication channels
36
Q

5 Things

Problems with Appraisal

A
  • May be conducted poorly by managers
  • Truth may not always be told to avoid confrontation
  • May not allow enought time for issues to be discussed
  • Issues may not be acted upon following meeting
  • No formal record of meeting
37
Q

Time stealers

A

Lack of forward planning
Interupption from the telephone

Higher Admin-Theory (6 decks)

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