Third Quarter Final Exam Flashcards
Self Analysis
- The first step in the job search process
- Analyze your life, interests, things you’re good at, and experiences that give you the most satisfaction
Professional
Engaged in, or worthy of the high standards of a profession
Professionalism
Incorporating status, methods, character, and standards
Factors that Form your Image
- Tone of voice
- Facial Expressions
- Manners
- Dress and grooming
- Caring attitude
- Communication style
- Past performance
- knowledge of your job
- Confidence
Image
How others feel about you
Primacy Effect
The tendency to form impressions quickly at an initial meeting
Four Minute Barrier
The short period of time that relations will be established, reconfirmed, (in the case of two acquainted people) or denied
Surface Language
A pattern of immediate impressions conveyed by appearance, such as clothing, fragrance, hairstyle, jewelry, accessories
Resume
- A brief record of one’s personal history and qualifications that is typically prepared by an applicant for a job
- Managers prefer a one page resume
Accomplishment statements
Begin with words or phrases that convey action
What is the primary function of a resume
To get an interview
Resume Format
- Your resume should make a good first impression
- Use one or two easy-to-read typefaces in one or two different sizes
- Use a simple format, with lots of white space, short bulleted statements or paragraphs and logical organization
- Use standard 8 1/2 - 11 inch paper, in white, off-white, or pale gray
- Use high quality paper
- Use bold, underline, or italics to highlight words or phrases
- Your resume should add to your credibility
- Make it professional and conservative
- Make sure that your resume and cover letter are error free
Resume Content: Heading
- First item on resume
- Tells the employer where they can reach you
- Includes: your name, mailing address, phone number with area code and email address
Resume Content: Job Objective
Tells the employer (usually in one short sentence) what work you’re looking for
Resume Content: Education
- Includes your most recent college experience and lists prior colleges in reverse chronological order
- Includes dates of attendance, date of graduation, degree or certificate awarded, school’s name, city and state
- Includes any courses or training that is unique or may help you get the job
- Includes on the job training, special workshops, seminars, military training and/or self-study
- List education before experience unless you have far more experience than education directly related to the type of work you’re looking for
Resume Content: Skills and Activities
- Give the skills needed for the job you want
- Add examples of how you used that skill
Resume Content: Work Experience
- List full time, part-time, civic, volunteer, or charitable
- Start with the most recent and move backward in reverse chronological order
- List dates you were employed’ If you’re still employed there, indicate with the work “present”
- List the job title, name of the company, city and state
- Can list a few of your greatest achievement or job descriptions
Resume Content: Military Experience
- Can be placed in a separate category or listed under work experience
- Give your date of separation, your highest rank and date, and your branch of service
- List any special security clearances, special assignments, or decorations
- If you do not create a separate category for military service you can list technical and on the job training under “Education”
- Put duty stations under “Work Experience”
Resume Content: Personal
- Optional Category
- Avoid information that could be a basis for discrimination such as hobbies, height, weight, race, gender, martial status etc
- You can create a category called “Summary of Experience”, “ Summary of Qualifications”, “Special Skills”, or “Accomplishments”
What should be avoided on the resume?
- References
- Abbreviations for words
- height, weight, race, gender, martial status etc
- If you’ve been fired
Resume Formats: Chronological
Organizes your work history, education and accomplishments by reverse chronological sequence, beginning with the most recent and working backward
When is Chronological Format Appropriate?
- You are continuing in the same profession/occupation/industry
- Your career shows growth and your responsibilities have progressed
- You have an unbroken work record (no time gaps)
Resume Formats: Functional
Organizes your resume by first identifying your major skills and then presenting work accomplishments that illustrate these skills
When is Functional Format Appropriate?
- You are making a career change
- You have a history of many jobs
- You want advancement
Resume Formats: Combined
Combines both a chronological and functional pattern
Cover Letter/ Application Letter
- Communicates to the prospective employer your interest in and qualifications for positions within the organization
- Should be no longer than one page
- The first paragraph should capture the reader’s attention
- The body of the letter should pique their interest and show how you can benefit the employer
- You should refer the reader to your resume
Cover Letter: Inside Address
The name of the person to whom you’re writing, name of company, and mailing address
Cover Letter: Salutation
- The greeting used to identify the receiver of the letter
- Address the letter to the person who will actually interview you
Cover Letter: Titles
If you do not know the individual’s gender,address as: A.R. Moretti
- For women: Ms is appropriate regardless of marital status (all adult women)
Cover Letter: Closing
Request a personal interview
Complimentary Close
- The formal closing such as Sincerely, Respectfully etc
- Word your closing to match the prevailing tone of your message
Signature
- The writers name (and title)
- Handwritten signature is always used.
- It is located between the complimentary close and the keyed signature
What is the purpose of the interview?
To get a job
How to dress for an interview
Dress in a conservative and professional fashion
What to bring to an interview?
Several resumes, social security card, license information, references, portfolio or new notebook, pen and any necessary addresses
Interview ettiquette
- Be polite to anyone you meet
- Shake the interviewer’s hand: ladies initiate the handshake
- establish direct eye contact
- Do not sit down unless invited to do so. or after the interviewer takes their seat
- If many people are interviewing you, address your responses to the group
Most Managers are looking for what information during the interview
- Can you do the job
- will you do the work
- will you get along with them and the rest of the staff
Effective Technique for answering hard questions during the Interview
Think like an owner/manager, answer concisely and stop talking
What is an effective technique in practicing interview skills?
Role playing
Questions you should avoid bringing up in the first interview unless the interviewer asks
Salary
vacation
holidays with pay
paid sick days
If the interviewer asks about the salary you expect, be prepared to reveal your salary expectations (in a range)
What to do after the interview
Send a thank you note, expressing appreciation for the interview and recall a specific event within the interview (whether offered the position or not)
What also should be considered when applying to a job?
- salary
- benefits
- compensation package
