Themes Introduction Flashcards
How would “Themes” be desccribed?
Themes are activities that you do at the start of the project to set it up and then use
to monitor and maintain the project throughout its lifecycle.
How do Processes Relate to Themes?
Themes are used throughout the project. The themes used in processes executed once for example, will be used throughout the Project lifecycle.
What are the 7 themes?
- Business Case
- Organisation
- Quality
- Plans
- Risk
- Change
- Progress
What questions can the Business case answer?
Why are we doing this project? What are the business reasons? What are the benefits for the organisation?
Who holds overall responsibilty for creating the Business Case?
The Executive, but it can be written by others or with help from others.
What does the Project Mandate contain?
An outline of the Business Case
How often should the Business Case be updated and what things should be updated in it?
Updated at the end of each stage to include the latest cost, time and product information.
Why should the Business Case be updated and reviewed at the end of each stage?
To verify that the Business Case is still valid.
What question can the ‘organisation’ theme answer?
What are the rules of engagement?
What does the organisation theme provide information on?
The Project Management Team, and its structure and accountability.
What does PRINCE2 state that a succesful Project Team should have?
- Have Business, User and Supplier representation.
- have defined responsibiliites for directing, managing, and delivering the project.
- Have an effective strategy to manage communication flows to and from stakeholders.
What is the PRINCE2 approach to quality?
To focus on products as early as possible, question the level of quality expected of each product produced in the project, and then document this in the Product Descriptions.
What document is used to define how quality will work in the project?
The Quality Management Strategy Document.
What does the Quality Management Strategy document used for?
- To define standards to be applied
2. The various responsibilities for achieving the required quality levels during the project.
What are the three different levels of plan?
- Project Plan - High level plan mostly used by the Project Board
- Stage Plan - Day-to-day plan for the Project manager
- Team Plan - Used by the Team Manager
What is a ‘Risk’ in terms in terms of PRINCE2?
Risk is an uncertain event or set of events that if they should occur, would have a positive or negative effect on the project.
What word is used describe a risk that would have a negative impact on the project’s objectives?
Threat
What word is used to describe a risk that would have a favourable impact on the project’s objectives?
Opportunity
What does the Risk Management document describe?
The specific Risk Management techniques.
What question does the change theme deal with?
“What is the impact of this issue?”
What does the Change theme describe?
- How the project can assess these issues and requests,
- Act upon them,
- And manage them
What areas contribute towards a good Issue and Change Management approach in a Project?
- Identification
- Assessment
- Control of Issues
What does a Configuration Management System do?
Tracks products, issues and changes.
What does the Configuration Management Strategy document?
Describes how issues and changes will be handled in the Project.
What documents have to be written to show how the project is progressing in relation to the agreed plan?
Highlight and Stage reports.
Describe the “Progress” theme
Progress is about checking development of the project when compared to the plan, checking the project viability and controlling and derivations.
