Themes Introduction

Question 1

How would “Themes” be desccribed?

Answer 1

Themes are activities that you do at the start of the project to set it up and then use
to monitor and maintain the project throughout its lifecycle.

Question 2

How do Processes Relate to Themes?

Answer 2

Themes are used throughout the project. The themes used in processes executed once for example, will be used throughout the Project lifecycle.

Question 3

What are the 7 themes?

Answer 3

1. Business Case
2. Organisation
3. Quality
4. Plans
5. Risk
6. Change
7. Progress

Question 4

What questions can the Business case answer?

Answer 4

Why are we doing this project? What are the business reasons? What are the benefits for the organisation?

Question 5

Who holds overall responsibilty for creating the Business Case?

Answer 5

The Executive, but it can be written by others or with help from others.

Question 6

What does the Project Mandate contain?

Answer 6

An outline of the Business Case

Question 7

How often should the Business Case be updated and what things should be updated in it?

Answer 7

Updated at the end of each stage to include the latest cost, time and product information.

Question 8

Why should the Business Case be updated and reviewed at the end of each stage?

Answer 8

To verify that the Business Case is still valid.

Question 9

What question can the ‘organisation’ theme answer?

Answer 9

What are the rules of engagement?

Question 10

What does the organisation theme provide information on?

Answer 10

The Project Management Team, and its structure and accountability.

Question 11

What does PRINCE2 state that a succesful Project Team should have?

Answer 11

1. Have Business, User and Supplier representation.
2. have defined responsibiliites for directing, managing, and delivering the project.
3. Have an effective strategy to manage communication flows to and from stakeholders.

Question 12

What is the PRINCE2 approach to quality?

Answer 12

To focus on products as early as possible, question the level of quality expected of each product produced in the project, and then document this in the Product Descriptions.

Question 13

What document is used to define how quality will work in the project?

Answer 13

The Quality Management Strategy Document.

Question 14

What does the Quality Management Strategy document used for?

Answer 14

1. To define standards to be applied

2. The various responsibilities for achieving the required quality levels during the project.

Question 15

What are the three different levels of plan?

Answer 15

1. Project Plan - High level plan mostly used by the Project Board
2. Stage Plan - Day-to-day plan for the Project manager
3. Team Plan - Used by the Team Manager

Question 16

What is a ‘Risk’ in terms in terms of PRINCE2?

Answer 16

Risk is an uncertain event or set of events that if they should occur, would have a positive or negative effect on the project.

Question 17

What word is used describe a risk that would have a negative impact on the project’s objectives?

Answer 17

Threat

Question 18

What word is used to describe a risk that would have a favourable impact on the project’s objectives?

Answer 18

Opportunity

Question 19

What does the Risk Management document describe?

Answer 19

The specific Risk Management techniques.

Question 20

What question does the change theme deal with?

Answer 20

“What is the impact of this issue?”

Question 21

What does the Change theme describe?

Answer 21

1. How the project can assess these issues and requests,
2. Act upon them,
3. And manage them

Question 22

What areas contribute towards a good Issue and Change Management approach in a Project?

Answer 22

1. Identification
2. Assessment
3. Control of Issues

Question 23

What does a Configuration Management System do?

Answer 23

Tracks products, issues and changes.

Question 24

What does the Configuration Management Strategy document?

Answer 24

Describes how issues and changes will be handled in the Project.

Question 25

What documents have to be written to show how the project is progressing in relation to the agreed plan?

Answer 25

Highlight and Stage reports.

Question 26

Describe the “Progress” theme

Answer 26

Progress is about checking development of the project when compared to the plan, checking the project viability and controlling and derivations.