Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

Project Management > Principles > Flashcards

Principles Flashcards

1
Q

PRINCE2 is ______ based.

A

Principle

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

What does the project have to contain to be considered as a PRINCE2 project.

A

The 7 Principles

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

What is the PRINCE2 definition of “Principles”

A

“Principles provide a framework of good practice for those involved in a Project”

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

What are the 7 PRINCE2 Principles?

A
  1. Continued Business Justification
  2. Learn from experience
  3. Defined Roles and Responsibilities
  4. Manage by Stages
  5. Manage by Exception
  6. Focus on Products
  7. Tailor to suit the Project Environment
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What is meant by Continued Business Justification in relation to PRINCE2?

A

This means that the reason to start the project must make sense form a business point of view and there must be a clear return on Investment.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

What questions could be asked by the Project Manager to ensure Continued Business Justification?

A

“Does the project have business justification?” and “Does the project have a valid Business Case?”

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

What does the business Case Document detail?

A
  1. Why the project should be done.
  2. The costs
  3. The expected benefits and timescales
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

What does Continued Business Justification prevent?

A

It will prevent projects that have few real benefits for the company from starting.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

How often is the Business Justification checked?

A

For the lifetime of the project.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

How could people working on a PRINCE2 project ensure they take the necessary initiative to learn from similar projects previously carried out?

A
  1. Referencing projects done in the same company

2. Gain advice from external consultants

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

How often in a project should “Learn from Experience” be implemented?

A

The full lifetime of the project, from Starting Up a Project, as the project progresses until the Project Closes.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

Why is it important that any lessons learned during the project should be documented?

A

Documented lessons should be passed on so they are available for future projects.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

What does PRINCE2 state in regards to the Principle “Defined Roles and Responsibilities”?

A

A project should have defined roles and agreed roles and responsibilities within an organisation structure that engages the Business, User and Supplier Stakeholder interests.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

Why is it important that Projects have a clear team structure?

A

Projects can have people from different departments or companies, therefore without having a clearly defined team structure, this can make the Project impossible to manage.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

State the 3 Primary Stakeholders in a PRINCE2 project

A
  1. Business Sponsors
  2. Users
  3. Suppliers
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

Business Sponsors are one of the Primary Stakeholders in a PRINCE2 project. What is their main influence on the project?

A

Business Sponsors make sure the project delivers value for money.

17
Q

Users are one of the Primary Stakeholders in a PRINCE2 project. What is their main influence on the project?

A

Users are usually the people who will use the products once created. They receive the benefits/

18
Q

Suppliers are one of the Primary Stakeholders in a PRINCE2 project. What is their main influence on the project?

A

Suppliers provide the resources and expertise to the project and produce the products,

19
Q

What question would reflect a good Project Management Structure?

A

“What is expected of me and what can I expect from others?”

20
Q

What are the manageable parts defined as in reference to a PRINCE2 Project?

A

Stages

21
Q

What are stages separated by?

A

The stages are separated by Decision Points (also known as “Control Points”) by the Project Board.

22
Q

What does the Project Board asses at the end of each stage?

A
  1. The performance of the last stage
  2. The Business Case
  3. The plan for the next stage
23
Q

At what point does the Project board have greater control over the Project?

A

When the number of Stages is high, however this also gives them more work.

24
Q

At what point does the Project Board have less control over the project?

A

When there are fewer stages in the project, meaning for less work to be done.

25
Q

What are the advantages to “Managing by Stages”?

A
  1. To allow the project to be divided into manageable chunks.
  2. To have a high-level Project Plan for the whole project and a very detailed plan for the current stage.
  3. Make sure that plans for future stages can also learn from previous stages.
26
Q

What are the minimum two management stages a PRINCE2 project can consist of?

A

The initiation stage and one further Management Stage.

27
Q

What is the PRINCE2 definition for “Manage by Exception”?

A

“A PRINCE2 Project has defined tolerances for each Project objective to establish limits of delegated authority”

28
Q

What are the 6 tolerances that can be set in PRINCE2?

A
  1. Time
  2. Cost
  3. Quality
  4. Scope
  5. Benefits
  6. Risk
29
Q

Why is managing by Exception important in PRINCE2 projects?

A

It provides the above management layer with a system to manage and control the lower management layer and they don’t need to be annoyed by each small issue within the agreed tolerances.

30
Q

What issues can not correctly describing a Product cause?

A
  1. All Project Stakeholders can have different ideas on what products should be
  2. Can cause many unnecessary meetings and time delays.
  3. Unnecessary new requirements
  4. Misunderstanding of the quality required
  5. Additional costs
  6. An end product being produced that is of no use to anybody.
31
Q

What are the benefits of a good product description?

A
  1. Guide the Project
  2. Build correct expectations
  3. Help to deliver the required products
32
Q

Why do good product descriptions provide clarity?

A
  1. It defines the products purpose
  2. Composition
  3. Derivation
  4. format
  5. Quality Criteria
  6. Quality Method
33
Q

What variables should a PRINCE2 project be tailored to?

A
  1. Size
  2. Environment
  3. Complexity
  4. Importance
  5. Capability
  6. Risk
34
Q

What is the purpose of tailoring a project?

A
  1. Ensure that the Project Method relates to the project’s environment.
  2. Ensure that the project’s controls are based on the project’s scale complexity, importance, capability and risk.

Project Management (10 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions