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Prince2 Foundation > Themes > Flashcards

Themes Flashcards

1
Q

How many themes are there and what are they?

A

Seven.

  1. Business Case
  2. Organisation
  3. Quality
  4. Plans
  5. Risk
  6. Change
  7. Progress
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2
Q

Which theme is the ‘Why’?

A

Business Case

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3
Q

Which theme is ‘Who?’

A

Organisation

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4
Q

What question is in the Quality theme?

A

‘What level of quality?’

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5
Q

What theme asks:

How? How much? When? Scope?

A

Plans

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6
Q

What is the question for the theme Risk?

A

What if?

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7
Q

Which theme asks ‘What’s the impact?’

A

Change

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8
Q

What does the theme Progress ask?

A

Where are we now?

Where are we going?

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9
Q

Theme: Business Case.

What is it?

A

Establishes mechanisms to judge whether a project is (and remains) desirable, viable and achievable in order to support decision making.

Verified by project board.

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10
Q

Business Case Theme: roles

A

Senior User: specifies benefits, realises them by using delivered products

Executive: benefits are value for money and meet corporate objectives

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11
Q

Business Theme specifies three things

A

Project Output: Project specialist products

Outcome: result of change from project outputs

Benefit: measurable improvement from outcome

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12
Q

Organisation theme: what is it?

Three project interests?

A

Establishes projects structures of accountability and responsibilities.

  1. Business: value for money, Executive
  2. Senior users: use outputs and realise benefits after project. Operate/maintain/supports project outputs
  3. Supplier: product project output
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13
Q

Organisation theme.

Successful project management team should:

A
  • have business, user and supplier stakeholder representation
  • define responsibilities for directing, managing and delivering a project, defined accountability
  • review project roles throughout the project
  • effective communication strategy
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14
Q

Quality theme: what is it?

A

Define and implement means to create and verify products as fit for purpose.

Quality criteria is set before costs and timescales.

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15
Q

Definition of quality

A

Totality of features of a product/process/system that bear on its ability to meet expectations and satisfy stated needs, requirements or specification

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16
Q

Quality Management Systems

A

Complete set of quality standards, procedures and responsibilities for an organisation. External to project.

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17
Q

Quality planning

A

Defining products required with quality criteria, quality methods and quality responsibility

18
Q

Quality control

A

Techniques / Activities to fulfil quality requirements, identify ways to eliminate causes of unsatisfactory performance

19
Q

Quality assurance vs project assurance

A

Quality assurance is independent of the project management team.

Project assurance is about project board accountability

20
Q

What is the theme Plans?

A

Facilitate communication and control by defining means of delivering products

  • what is required and when events will happen
  • how it’s achieved and by whom
  • whether targets are achievable on the Prince2 six areas of performance: benefits, cost, quality, risk, scope and time
21
Q

Prince2 has what approach to planning?

A

Product based approach

22
Q

Plan theme

Project Plan

A

How and when a project will meet time, cost, scope and quality requirements.

Control points are Management stages. Project board uses project plan as a baseline

23
Q

Plan theme

Stage Plans

A

Required for each management stage. Broken into detail for daily control by project manager

24
Q

Plan theme

Exception Plan

A

Actions required to recover from tolerance deviation. If approved, will replace project or stage plan as appropriate

25
Q

Risk theme

What is it?

A

Identify, assess and control uncertainty to improve ability of the project to succeeed

26
Q

Risk theme

What is risk?

A

An uncertain event that could have a negative or positive effect on the achievement of objectives. A combination of probability and impact, threats and opportunities.

27
Q

Risk theme

Risk management

A

Systematic application of procedures to identify and assess risks, plan and implement risk responses.

28
Q

Risk theme

Must consider

A

Organisation risk appetite, tolerances and procedures

Each project has own risk management strategy and means of control (risk register)

29
Q

Change theme

What is it?

A

Capture and control potential and approved changes to baseline status quo.

Issues and change control is continual throughout a project

30
Q

Change theme

Configuration Management

A

Control of products.

Configuration item is a product or component subject to configuration management.

31
Q

Change theme

Issue and procedure

A

Unplanned event that requires management action

  1. Request for change - proposed change
  2. Off specification (missing product / specification)
  3. Problem - any other
32
Q

Change theme

Configuration Management Strategy

A

To define how the projects products will be controlled

33
Q

Change theme

Issue and Change Procedure

A

Capture, Examine, Propose, Decide, Implement

34
Q

Progress theme

What is it?

A

Establish mechanisms to monitor and compare actual achievements against those planned.

Provide forecast for project objectives and control unacceptable deviations.

35
Q

Progress theme

Tolerances

A

Amount of discretion each level has without need to escalate

36
Q

Progress theme

Exception

A

Projects managed by exception

Situation where it can be forecast there will be deviation beyond agreed tolerances

37
Q

Progress theme

Progress control

A
  1. Delegate authority
  2. Divide project into management stages, authorise one stage at a time
  3. Time driven (highlight reports) and event driven progress reporting
  4. Raising exceptions
38
Q

Change theme

Configuration Management Procedure has six steps. That are they?

A 
Plan, 
Identify, 
Control, 
Status account, 
Verification, 
Audit
39
Q

Risk theme

Risk Management Procedure

A
  1. Identified
  2. Assessed
  3. Planned responses
  4. Implemented
  5. Communicated
40
Q

Change theme

Configuration item record - what is it?

A

To control an individual products status and version

Prince2 Foundation (4 decks)

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