The Purchasing Circle Flashcards
Delivery note
It’s a document from the supplier that describes the items being delivered. The business needs to check the list so they got the right items.
Pdrcis
Purchase order Delivery note Returns note Credit note Invoice Statement
Statement
A document that is sent monthly by the supplier. Lists what has been ordered and what’s been taken back over the last month. This is so the supplier and the business can see what has been paid for and what is still owed
Credit note
If the items are returned then the supplier might give them a credit note which says that the business won’t be charged
Returns note
A list of the items that beens rejected. The supplier and the business needs to have one to know what has been brought and what’s been returned
Invoice
Lists how much the business owes the supplier, sometimes they give them a date by which the items needs to be paid
What is important on a return note?
- They ask why you are returning it
- What the item is and what it looks like
- The Exchange Options where they ask for your Credit Card details so you can get your money back
What is important on a delivery note?
- Tells you which day the items should be paid
- The list of the items you have brought
- The cost of all the items
What is important on invoice?
- Tells you which day the items should be paid
- The list of the items you have brought
- The cost of all the items
What us important on delivery note?
- Describes the items so you know that they are the correct ones
What is important on statement?
- Tells you your balance at the start
- Tells you when and how much money have been taken out of your balance at the end of the month
- It also tells you when the payment is due
What is important on purchasing Order?
- A list of materials ordered and the quantity needed
- The total price
