Test 2 Flashcards
7
You are in charge of a project that deals with laying out a lavish 18-hole golf course. You have a number of contractors working on the project and you know that communication is key to success of the project. You have identified 10 stakeholders with whom you need to communicate. Due to some internal and external organizational changes at the client’s end, three new stakeholders have been added with whom you need to communicate. You also had to reduce one of the contractors with whom you were communicating. How many communication channels do you have now?
SELECT THE CORRECT ANSWER
45
78
91
66
Correct Option:D
EXPLANATION
Originally, you had 10 stakeholders to communicate with, so the number of communication channels was 10 * (10-1) /2 = 45. However, 3 new stakeholders were added, while 1 stakeholder was removed. So, the total number of stakeholders = 10 + 3 -1 = 12. The total number of communication channels is (12 * (12-1)) /2 = 66.
8
You are in charge of a project, and to ensure things go well, you have had monthly meetings with the stakeholders. The project is running on schedule and budget. You are in your fourth month of execution, but the stakeholder indicates dissatisfaction with the deliverables. Making changes in the deliverables would mean a delay in the schedule. Which process could have prevented this situation?
SELECT THE CORRECT ANSWER
Scope Planning
Scope Control
Schedule Control
Risk Monitoring and Control
Correct Option:A
EXPLANATION
The process that could have prevented this situation is Scope Planning. Project deliverables are defined during scope planning, so proper implementation of this process could have prevented this situation.
25
You are in charge of a software project that is almost 40% complete. The project stakeholders want a performance report to date. You had planned to use Earned Value Management methodology. You come up with the following numbers: EV = 100, AC = 300, PV = 150, and BAC = 600. Your team has faced numerous issues till now. However, you choose to ignore the current work performance and decide to go with what was originally planned. Based on this information, what would be the EAC for the project?
SELECT THE CORRECT ANSWER
800
200
600
1800
EV - Earn value AC - Actual cost PV - Planned value BAC - Budget at complete EAC - Estmate at complete
Correct Option:A
EXPLANATION
It is stated that the issues experienced in the project were ignored, so the past performance is not considered and the planned values are considered. So, EAC = AC + (BAC - EV) = 300 + (600 - 100) EAC = 800.
33
Earned Value Analysis is used to measure performance based on a few parameters. Identify them.
SELECT THE CORRECT ANSWER
Scope and Cost
Scope and Schedule
Scope, Cost, and Schedule
Cost and Schedule
Correct Option:C
EXPLANATION
Earned Value Analysis is used to measure performance based on Scope, Schedule, and Cost.
39
The Scope Baseline consists of _____.
SELECT THE CORRECT ANSWER
Approved Project Scope Statement, WBS, WBS Dictionary
Preliminary Project Scope Statement, Approved Project Scope Statement, WBS, WBS Dictionary
Scope Management Plan, WBS, WBS Dictionary
Scope Management Plan, Approved Project Scope Statement, WBS Dictionary
Correct Option:A
EXPLANATION
Scope Baseline
Baseline: an initial estimate (scope, cost, schedule)
used for further planning and control.
Includes
* Scope Statement - describes, in detail, the project’s deliverables and
the work required to create those
* Work Breakdown Structure (WBS)
* WBS Dictionary - extra scope details organized
to assist in further planning and control
50
You are responsible for the complete makeover of a shopping mall, which involves civil work and painting. After going through the details, you have come up with the cost estimates. After approval, you have arrived at the cost baseline. Work is now in progress. You and the senior management are happy with the work. Suddenly, you realize that ceiling repair work was not factored in the estimates though it was very much a part of the scope. You decide to make use of Contingency reserves, but your senior manager advises you to make use of the Management reserve. What is the correct action?
SELECT THE CORRECT ANSWER
Making use of both the Management Reserve and the Contingency Reserve
Making use of Management Reserve
Making use of Contingency Reserve
None of the above
Correct Option:B
EXPLANATION
Management reserve is meant for unknown unknowns and is part of the scope of the project. The question clearly states that the work is in the scope. Contingency reserves are for known unknowns, which is not the case here. The correct answer is Management Reserve.
60Which of the following statements is false regarding Risk Management?
SELECT THE CORRECT ANSWER
All identified risks are maintained in the Risk Register.
Risk prioritization occurs in Qualitative Risk Analysis.
Risk prioritization occurs in Quantitative Risk Analysis.
Low-priority risks are maintained in a Watch List.
Correct Option:C
EXPLANATION
All of the statements are true except the statement regarding Quantitative Risk Analysis. Quantitative Risk analysis does not deal with prioritizing risks. The prioritization occurs in the Qualitative Risk Analysis process. Quantitative Risk Analysis deals with assigning numeric values to risks.
65You are in charge of a project to build a bridge across a river. You are halfway through the project. However, due to changes in environmental laws, the project can no longer proceed and would need to be terminated. Executive management has asked you to document the level of work completed for the project. In which of the following processes would this be done?
SELECT THE CORRECT ANSWER
Project Closure
Contract closure
Project charter
Scope Verification
Correct Option:D
EXPLANATION
Scope verification is performed not only while a project is being executed but it is also performed when a project is terminated. It is used to determine the level of completion.
70You are the project manager of a software project. You have just analyzed activity sequences, durations, resource requirements, and schedule constraints and created project schedule. To which process does the above tasks belong?
SELECT THE CORRECT ANSWER
Define Activities
Sequence Activities
Develop Schedule
Control Schedule
Correct Option:C
EXPLANATION
Analyzing activity sequences, durations, resource requirements, and schedule constraints and creating project schedule belong to Develop Schedule process.
72Which of the following options best describes Achievement Theory of Motivation?
SELECT THE CORRECT ANSWER
Employees given a reward are most likely to be motivated.
People cannot be trusted and must be governed and monitored regularly to ensure tasks get done.
People are motivated by achievement, power, and affiliation.
Employees will put in an effort in direct proportion to the perceived review and reward.
Correct Option:C
EXPLANATION
Option A and Option D are related to Expectancy theory; Option B is related to Theory X style of management. So, these options are not the correct answers. Option C is the correct answer. The Achievement Theory of Motivation states there are three types of motivational needs: need for achievement, need for authority and power, and need for affiliation. As per this theory, a strong affiliation motivation undermines a manager’s objectivity because of the need to be liked, and this affects a manager’s decision-making capability. A strong authority motivation will produce a determined work ethic and commitment to the organization. Such people are attracted to the leadership role, though they may not possess the required flexibility and people-centered skills. People with strong achievement motivation make the best leaders, although there can be a tendency to demand too much of their staff in the belief that they are all highly achievement-focused and results-driven, which most people are not.
73
The key benefits of __________ process is that it will maintain or increase the efficiency and effectiveness of stakeholder engagement activities as the project evolves and the environment changes.
SELECT THE CORRECT ANSWER
Plan Stakeholder Engagement
Identify Stakeholders
Manage Stakeholder Engagement
Monitor Stakeholder Engagement
Correct Option:D
EXPLANATION
The key benefits of Monitor Stakeholder Engagement process is that it will maintain or increase the efficiency and effectiveness of stakeholder engagement activities as the project evolves and the environment changes.
82Identify the basic quality tools to facilitate, measure, and control quality.
SELECT THE CORRECT ANSWER
Cause and effect diagrams, Flowcharts, Check sheets, Pareto diagrams, Histograms, Control Charts, Sequence Diagrams
Cause and effect diagrams, Flowcharts, Check sheets, Histograms, Control Charts, Scatter Diagrams
Activity diagrams, Flowcharts, Check sheets, Pareto diagrams, Histograms, Control Charts, Sequence Diagrams
Cause and effect diagrams, Monte Carlo analysis, Check sheets, Pareto diagrams, Histograms, Control Charts, Scatter Diagrams
Correct Option:B
EXPLANATION
As per PMBOK Guide - Sixth Edition, Pareto chart is not included as a tool under control quality process.
90Which of the following statements is NOT true regarding the Scope Management Plan?
SELECT THE CORRECT ANSWER
Scope Management Plan is not a part of the Project Management Plan.
It provides guidance on how the Project Scope will be verified.
It provides guidance on how the scope will be defined, documented, monitored, and controlled.
It provides guidance regarding the enterprise environmental factors and organizational process assets that would play a part.
Correct Option:A
EXPLANATION
All the options except Option A are true regarding the Scope Management plan. The Scope Management Plan is part of the Project Management Plan.
94Your company has been tasked with providing estimates for a road construction project. You have data available related to costs per square feet. You now need to provide an estimate of the cost of the project based on this data. What estimation technique is most applicable in this scenario?
SELECT THE CORRECT ANSWER
Top-down Estimating
Parametric Estimation
Bottom-up Estimating
Analogous Estimation
Correct Option:B
EXPLANATION
Parametric Estimation is most applicable in this scenario as the cost per unit is readily available. Parametric Estimation uses the relationship between variables to determine cost or duration. It calculates the cost or duration of the unit and also determines the number of units required. This helps in calculating the cost/duration of the project.
102Choose the right sequence for conducting a Retrospective meeting in Agile.
SELECT THE CORRECT ANSWER
Generate insights, Set the stage, Gather data, Make decisions, Close
Set the stage, Generate insights, Gather data, Make decisions, Close
Set the stage, Gather data, Generate insights, Make decisions, Close
None of the above
Correct Option:C
EXPLANATION
Although there are many models, generally this is the model used for running a Retrospective.
109As you have a lot of expertise in project management, many of your company’s co-managers consult you for advice and inputs. One of your colleagues, who is relatively inexperienced in managing projects, wants to compare the project work and measure the deviations. Which document should she refer to? Choose the option that best answers the question.
SELECT THE CORRECT ANSWER
Project Management Plan
Scope Management Plan
Schedule Management Plan
Performance Measurement Baseline
Correct Option:D
EXPLANATION
There are multiple options that seem correct; however, they are partially correct. The scope baseline and schedule baseline are not the only baselines against which project performance is measured, so options B and C are definitely not the best options. The project management plan contains details of all the baselines, but a more specific plan to refer to is the Performance Measurement Baseline. It contains details of the scope, schedule, and cost baselines, and it could also contain quality and technical parameters. While the project management plan includes the baselines, it is actually the Performance Measurement Baseline that is used for comparing performances, and the Performance Measurement Baseline is a part of the Project Management Plan.
112You are handling a project to develop a product for one of your clients.You have decided on Agile methodology for development. You notice that the client is not very involved in the project because they believe that once the order has been placed with you, your team should deliver the product within the time and cost agreed on. What would be the best approach in this scenario?
SELECT THE CORRECT ANSWER
Take a sign-off at the beginning of the project
Engage product owner and conduct sprint reviews
Wait for the client to give you feedback
Make a decision based on similar projects
Correct Option:B
EXPLANATION
Involving product owner and conducting sprint review at the end of each iteration will provide feedback that can be used for any course correction.
114You are in the process of making a cost estimate for a large prestigious project. You decide to use the Three Point Estimation technique with Triangular Distribution. Based on your analysis, you are confident that the project will be completed with a total cost of $108,000. You also estimate that a best-case estimate would be $90000, while a worst-case scenario would result in the costs shooting up to $138000. What would the Three point Cost estimate be?
SELECT THE CORRECT ANSWER
112000
110000
28000
None of the above
EXPLANATION
The question states the use of Three point estimate using triangular distribution. The formula for this estimation technique is a + b + c /3, where a = Most Likely estimate, b = Estimate based on analysis of the Best-case scenario, and c = Estimate based on analysis of the Worst-case scenario. So, the Three point estimate using Triangular distribution is 108000 + 90000 + 138000 / 3 = 336000/3 = $ 112000.
138Which of the following is NOT part of a quality plan?
SELECT THE CORRECT ANSWER
Benchmarking
Cost of Quality
Mind mapping
Quality audits
Correct Option:D
EXPLANATION
Quality audits are part of the Manage Quality process.
139As a senior member in the executive management team, you have asked project managers within your team to provide cost estimates for a huge project. You foresee the cost estimate of the project to run into millions of dollars. Along with the cost estimate, you are also expecting the Basis of Estimates. What would you expect to be included in the documentation for Basis of Estimates?
SELECT THE CORRECT ANSWER
Basis of estimate, assumptions, known constraints, range of estimate, confidence level
Cost at unit level and confidence level
WBS
None of the above
Correct Option:A
EXPLANATION
The correct answer is A, which states that all the necessary details that must be provided as the Basis of estimates.
154You are managing a project related to building a skyscraper. However, as per regulations, no work can be started till the government body has approved and provided necessary clearance. What kind of dependency is this is an example of?
SELECT THE CORRECT ANSWER
Mandatory Dependency
Hard Logic
Discretionary Dependency
External Dependency
Correct Option:D
EXPLANATION
This is an externally imposed or mandated dependency. Options A and B are the same and are not the correct choices.
159Which of the following statements is true regarding Control Account?
SELECT THE CORRECT ANSWER
Used as a Tool and Technique in Activity Definition process
Used to estimate cost at a level lower than the work package
Used to control costs of the project
Used in Integrated Change Control
Correct Option:A
EXPLANATION
Control Accounts are used to provide a cost estimate at a level higher than the work package. They are used as a technique in activity definition process. They are not used to control costs of the project or in Integrated change control.
166You are managing a project that is in its first month of execution. In one of the meetings, the key stakeholder asks for some changes to be made in the ongoing work. The stakeholder is asking for the changes to be implemented immediately. You realize that the changes being asked for will need the Project Management Plan and the Scope baseline to be updated. As a Project manager, which is the best course of action?
SELECT THE CORRECT ANSWER
Make the changes as they are being asked for by a key stakeholder
Analyze the impact of the changes on triple constraints
Generate a change request and submit it to Integrated change control
Refuse to make the changes as it is a deviation from approved Scope
Correct Option:C
EXPLANATION
The Triple Constraint says that cost is a function of scope and time or that cost,
Any changes being asked for or requested to any approved plan need to be formally reviewed by the Change Control Board. Option A is not the correct answer as no changes should be made without a formal approval from CCB. Option B sounds like the best choice, but the question states the impact of the change on the scope, and so the analysis of impact analysis on triple constraints, is already done. So, though option B is the best choice, it is already taken care of. Option D is clearly incorrect. Projects are bound to have changes, and the very purpose of change control is to ensure that changes are governed and controlled in a systematic manner.
