Tender Activities (some procurement)

Question 1

Time for Pre-qualification questionnaire in public procurement.

Answer 1

30 days from date of dispatch of OJEU notice (if its over the £4.3million threshold). Can be reduced to 15 days if it meets certain criteria.

Question 2

Time for tender response in public procurement.

Answer 2

30 days or four weeks. Except in Competitive Dialogue when there are no set response for tender.

Design and build - if design is not developed then 3-4 months maybe required

Question 3

Time for pre-qualification questionnaire response in private procurement.

Answer 3

If its a traditional, single stage tender with no CDP - 14 days or 21 days is appropriate.

Can be extended if:

• Pre-qualification questionnaire is complex
• Contractor Design Portion is Included
• Process coincides with a holiday

Question 4

What different procurement routes are available with RIBA 2013?

Answer 4

Traditional
One stage Design and Build
Two stage Design and Build
Management Contract
Contractor-led
To be determined

Question 5

When does tendering occur in each procurement route according to RIBA 2013?

Answer 5

Traditional - stage 4
One stage D+B - stage 3
Two stage D+B - stage 2 tender of preffered contractor for pre-construction services. Stage 4 building contract awarded based on contractor’s proposals
Management contract - stage 2 = building contract awarded - stage 4 = design info issued in agreed work packages for tender
Contractor-led - stage 2 and 3

Question 6

What should be included in the tender Project Information Schedule (sent as part of preliminary enguiry)?

(this is a less essential question)

Answer 6

• details of the project and its estimated value
• the employer, the professional team, and contact points
• the tendering procedure to be used
• the programme
• CDP design
• BIM requirements
• Contract to be used and any amendments
• Contract Particulars - details of Collateral Warranties and Insurances
• criteria of pre-selection including weightings and order of importance.
• the basis of contract award (lowest price or price and quality)

Question 7

Time for tender response in private procurement.

Answer 7

If its a traditional, single stage tender with no CDP - min 28 days.

Subject to PC Regulations this can be extended to 35 days.

Question 8

How many tenderers should you invite?

Answer 8

Generally 3 to 6.

Design and Build - no more than 4.

For public procurement:

• with negotiation = min 3
• restrictive procedures = min 5