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YR 2 Exams > Task 6 Project Management > Flashcards

Task 6 Project Management Flashcards

1
Q

what is a stakeholder?

A

someone who has interest in the company. e.g. architects, engineers, local community. Someone who can affect or be effected by the project.

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2
Q

why is resource management important in construction?

A

it efficiently allocates ad manages resources on site and people

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3
Q

Why are risk managements important on site?

A

they proactively identify, assess and manage risks that could impact the projects success. risk assessments should be conducted which allows project managers to prioritise minimising risks based on their likelihood and impact.

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4
Q

Why is communication management important in construction?

A

its essential for project success. it can establish clear communication channels and protocols and also ensure that all team members and stakeholders are informed about the projects progress, issues, and changes. it also allows you to tailor communication methods to needs of different audiences.

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5
Q

what is change management and why is it important ?

A

enables people to effectively menage changes to the projects objectives. implement formal change control process to manage changes to project scope. enables communication to all stakeholders and update project documentation accordingly.

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6
Q

why is continuous monitoring and evaluation important in construction?

A

ensures wok stays on track, key performance indicators (KPI) measure progress against the plan, adjusts plans and processes based on the findings.

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7
Q

Why is documentation and reporting important in construction?

A

maintain accurate and u-to-date documentation thought the project lifecycle, document all key project decisions, risks and progress. provide regular reports to stakeholders.

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8
Q

why is closure and post-project review important in construction?

A

ensure all project deliverables are completed and meet criteria, conduct final project review meeting with stakeholders, release project resources and close out any remaining contracts.

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9
Q

risk responses shoud dbe developed during the closing phase of the project true or false?

A

false

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10
Q

the project managament trainagle should consist of what?

A

scope, time, cost

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11
Q

in which knowlege area is the critical path method used to ensure timely project completeion?

A

schedue management.

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12
Q

what is risk managemnt in** project management** primarliy concerened with?

A

identifying and mitigating issues before they occour.

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13
Q

what is the primary responsibility of the project manager?

A

balancing scope, time and cost whilst maintaining quality.

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14
Q

who is the only person that can approve the project plan?

A

the Client.

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15
Q

risk managemet is only necessary in the plainng phase and does not need to be revisistied during project execution true or false?

A

false

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16
Q

what is the main goal of** cost management**?

A

ensure the project is completed within the approved budget.

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17
Q

cost management focuses on** estimating and controlling budget cost**s true or false?

A

true

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18
Q

what is the primary focus of quality management?

A

ensuring the project result meets required standard and customer expectations.

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19
Q

The project must have a clear and defined start and end true or flase?

A

true

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20
Q

the project is considered successful if the project meets its schedule even if the budget is exceeded true or false?

A

false

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21
Q

what is a** delievrable** in project managemet?

A

A deliverable in project management is a measurable or non-measurable outcome or result produced as part of a project.

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22
Q

**

what does the **integration management **knowledge area involve?

A

Integration management involves coordinating and unifying all project processes and activities to ensure successful project completion.

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23
Q

what are the 5 phases of project lifecycle?

A

1) initiation
2) planning
3) execution
4) monitoring
5) closure

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24
Q

what is project initiation?

A

the stage where you are defining your project objectives. sets goals to achieve later in the project.

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25
Q

hat are the key steps in project initiation?

A
  • identify the why behind the project (business case and goals)
  • conduct a feasibility study and/or SWOT analysis
  • create a stakeholder register
  • develop a project charter or brief
  • hold a project kick off meeting.
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26
Q

what is a SWOT analysis?

A

A SWOT analysis in the project life cycle is a strategic tool used to identify a project’s Strengths, Weaknesses, Opportunities, and Threats.

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27
Q

what is the project planning stage of the project life cycle?

A

lay out the details of your entire project from beginning to end. this plan will lead your team through the execution, performance, and closure phases.

28
Q

what happens in the planning stage of the project life cycle?

A

project plan, defining workflows, goal setting, change management, documentation, communication mapping, assembling resources …

29
Q

what happens in the project execution stage?

A

the stage where the actual construction is being executed on site. its also where most of the budget is spent, and the projects tangible deliverables come to life.

30
Q

what are the project managers key roles during the execution phase?

A

directing and managing the project so tasks are carried out as planned.
managing project knowledge means maintaining required documentation and updating plans.

31
Q

what happens during the project monitoring and controlling phase?

A

monitoring the projects overall progress to see if you’re the projects objectives and if you’re on track. ensuring things move smoothy and things go according to plan.

32
Q

what are some of the key steps in the monitoring stage of the project life cycle.

A

review timesheets, track task and milestone completion, track baselines, monitor and manage scope creep, manage change requests …

33
Q

what happens in the project closure stage of the project lifecycle?

A

final accounts, handover, evaluations, quality assessment, lessons learnt? (avoid making the same mistakes in future projects)

34
Q

what are some key activities that will happen during the closing phase of the project?

A

check all deliverables have been achieved.
compare against initial budget .
capture any lessons learnt.
store any processes that can be repeated such as workflows, models, etc…

35
Q

what are the stages of a project in project management?

A

1) initiating - project charter and stakeholder analysis.
2) planning - PMP, work breakdown structure, schedule …
3) executing
4) monitoring and controlling
5) closing

36
Q

what is the project charter?

A

initiation document which defines project scope and objectives, authorises the project and identifies stakeholders.

37
Q

what is included in the project managment plan and whta is it?

A

its a planning doccument which offers compprehensive guide, inclusive sub-plans and ensures alignment.

38
Q

what sub plans fall under the project management plan?

A
  • quality managment
  • resource managment
  • risk management
  • cost managegment
  • communication management plan
  • project schedule.
39
Q

what is included in a quality managment plan?

A

Defines the quality standards and how they will be met throughout the project.

40
Q

What is included in a resource management plan?

A

Details the management, allocation, and utilization of physical and human resources

41
Q

What is included in a** risk managment** plan?

A

Outlines the process for identifying, analyzing, and responding to project risks.

42
Q

what is included in a cost management plan?

A

Describes how project costs will be planned, budgeted, and controlled.

43
Q

what is included in a communication management plan?

A

Specifies how project information will be communicated to stakeholders.

44
Q

what is included in a project schedule?

A

Provides a timeline of project activities, deadlines, and milestones.

45
Q

what is an issue log?

A

a monitoring document which tracks issues, has problem solving abilities and is a good communication tool. An issue log is a document used to track and manage problems or concerns that arise during a project, detailing the issue, its status, and resolution efforts.

46
Q

what is a change management plan?

A

a control document whitch manages proect chnages, formal chnage control and minimises distruption.

47
Q

what is a project status report?

A

a reporting document whcih rpovides regualr updates, keeps stakeholders informed and facilitates descision-making

48
Q

what is a lessons learned document?

A

a closing document which captures knowlege, imporves future projects and organisational learning.

49
Q

what is a project closure report?

A

A project closure report is a document summarizing the completed project, including its outcomes, performance, lessons learned, and confirmation that all project deliverables and objectives were met.

50
Q

what is the work breakdown srcture? (WBS)

A

chart breaking down areas of work and jobs or specific projects that need to be completed in the areas.

51
Q

what is the first phase of the project in project life cycle ?

A

initiation

52
Q

what are the five phases of the project life cycle in order ?

A

initiation
planning
execution
monitoring and controlling
handover and closure

53
Q

which project is produced to assess if a project is viable before proceeding ?

A

feasibility study

54
Q

what phase involves developing detailed project plans and resource allocation?

A

planning

55
Q

what document outlines projects objectives, scope, and deliverables ?

A

project charter

56
Q

which document provides a detailed breakdown of tasks and responsibilities?

A

work breakdown structure (WBS)

57
Q

which phase focuses on delivering the project output and managing teams?

A

execution

58
Q

what to do with risk management is undertaken in the initiation phase ?

A

preliminary risk management plan

59
Q

what are scope creep

A

Scope creep refers to the gradual expansion of a project’s objectives or requirements beyond its original boundaries, often leading to delays and increased costs.

60
Q

what is a project scope statement?

A

A project scope statement is a detailed description of the project’s deliverables, goals, and boundaries, serving as a foundation for project planning and execution.

61
Q

what are the benefits of creating a project scope statement?

A

provides clear project goals and objectives, better communication and collaboration, Improved project planning, efficient use of resources …

62
Q

what are some key components of a project scope statement?

A

project objectives, project scope description, project deliverables, project constraints, project assumptions and project exclusions.

63
Q

what are the SMART objectives?

A

Specific, Measurable, Achievable, Relevant, Time-Bound.

64
Q

whats the importance of change management?

A

1) Ensures Smooth Transitions
2) Improves Employee Engagement
3) optimizes resources.
4) Improves Communication
5) Reduces Risk

65
Q
A

YR 2 Exams (7 decks)

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