Stratgic Procurement Planning PART 1

Question 1

What strategic role does procurement play in disaster preparedness?

Answer 1

Ensuring the entity continues to get goods and services delivered appropriately at good prices

Question 2

What service role does procurement play in preparedness?

Answer 2

It’s own role continues to function..eg. Documentation

Question 3

What is phase 1 of disaster preparedness?

Answer 3

Readiness

Question 4

Phase two of disaster preparedness

Answer 4

Activation and relocation

Question 5

Phase three and four of disaster preparedness

Answer 5

Continuity operations (full execution at the new location) 
Reconstitution - terminate and resume normal operations

Question 6

What are two decision points when you consider CBA?

Answer 6

Budget planning and acquisition

Question 7

What is the difference between ROI and CBA?

Answer 7

ROI more tangible costs

CBA considers soft costs

Question 8

What kind of goods are in Quadrant four of the supply positioning model, and what percentage of total expenditure do these represent?

Answer 8

High cost, high risk. Over 50% of total spend.

Question 9

Define Supply Positioning

Answer 9

Analysis of the marketplace complexity, impact in delivery by considering risk and cost, makeup of marketplace etc.

Question 10

What two forces impact procurement?

Answer 10

Risk of securing the good or service, and amount expended (cost)

Question 11

What is the difference between strategic planning and SP2?

Answer 11

Strategic planning is determining long range goals, and how we are going to accomplish them.
SP2 is the transformation of these goals into measurable activities to manage the procurement function.

Question 12

What is SMART

Answer 12

Specific
Measurable
Attainable
Realistic
Time based

Question 13

What are tactical objectives?

Answer 13

Short term, day to day

Question 14

Public procurement values?

Answer 14

Accountability
Transparency
Ethics
Impartiality
Professionalism
Service

Question 15

What is the planning evaluation framework (pyramid)

Answer 15

Mission, vision,goals, objectives, strategies, performance measurement, evaluation

Question 16

What is the disadvantage of fixed price avg. method of forecasting?

Answer 16

Ignores the current trends

Question 17

What should you do in the aftermath of a disaster?

Answer 17

Review and remediate its disaster plan

Question 18

What should the “drive away kit” include?

Answer 18

Copy of COOP
emergency procurement procedures
Supplier list
List of all contracts that have emergency function
Agency resources

Question 19

What two roles does procurement have in disaster preparedness?

Answer 19

Strategic and service

Question 20

Definition of spend analysis

Answer 20

Process. Collecting and analyzing expenditure data from ALL sources within the organization.
(What am I spending, who am I spending it with, and am I getting what I was promised?)

Question 21

What is the procurement profile?

Answer 21

Spend analysis plus market analysis and supply positioning

Question 22

What is one of the greatest resources available to gain knowledge of market conditions?

Answer 22

A good relationship with your supplier

Question 23

Explain the forecasting technique called the PMI.

Answer 23

An indicator that identifies the highs and lows of the economy.
Indicates what will occur in the future based on past trends.

Question 24

Define forecasting, and what is it a key function of?

Answer 24

A tool used to determine future needs.

It is a key function of inventory management.

Question 25

Are term contracts for a specific period of time, and what firms the basis for these contracts?

Answer 25

Specific period of time, and historical data is used.

Question 26

What are six public procurement values?

Answer 26

Professionalism, accountability, transparency, ethics, impartiality, service.

Question 27

What are the main obstacles to any plan?

Answer 27

Rapidly changing environment, and people’s resistance to the plan

Question 28

Name the subset of strategies procurement planning that deals with analyzing how the organization obtains products and services.

Answer 28

Strategic sourcing

Question 29

Strategic sourcing’s fundamental principles are what?

Answer 29

Continuous improvement, enhance effectiveness and efficiencyp
Make acquisitions in a manner that reflect the greater good of the organization.

Question 30

Whose responsibility is it to make sure the correct funds are cited in a requisition?

Answer 30

The contracting officer

Question 31

What are the three primary sources of procurement law?

Answer 31

Statutory
Administrative
Common law

Question 32

What is common law based on?

Answer 32

Customs and traditions, codified through the legal system.

Question 33

Define criminal, tort and budget laws?

Answer 33

Criminal imposes punishment
Tort allows people to sue
Budget prohibits a government from spending beyond its allocated amounts

Question 34

What is the difference between apparent authority and inherent authority?

Answer 34

Apparent is when a Principle allows someone in a capacity that it gives the illusion that that person has authority
Inherent is the governments sovereignty to enter into contracts.

Question 35

What legislation is the foundation for all procurement activities, and what does this legislation include?

Answer 35

Enabling legislation.

Includes constitutions, regulations, policies, ordinances and charters, statutes, policies.

Question 36

What is a specification?

Answer 36

Physical or functional characteristic of a product. They are what is used to establish the RESPONSIVENESS of a bid.

Question 37

What is lead time?

Answer 37

The time from the date or ordering to date of delivery.

Question 38

When procurement receives a requisition, does the acquisition have to go through?

Answer 38

No. We have to review it to see if it is complete, then we can decide whether to initiate the acquisition. We may have surplus, we should see if we can bundle items, or decide what solicitation to use.