Procurement Administration Flashcards
What would be contained in a policy manual?
Organizational objectives and goals
What manual would information about processes, forms and steps be in?
Procedure manuals
What budget method is most effective for realizing goals and mirroring public preferences and values?
Rational budget model
What is inter sector efficiency?
Deciding if the cost yields more benefits in the public sector
What efficiency decides if it’s worth combining resources win each program?
Intra-program efficiency
Name four types of audits.
Financial and compliance audits
Economy and efficiency audits (management/operational)
Program audits (has government met program objectives?)
Performance audits (reviewing all operations)
Name three types of reports and who they would be for
1) Intradepartmental, to management about the department
2) Interdeparmental, for other departments
3) Higher level management reports
What are the seven rights of procurement?
Materials Quantity Service Place Time Supplier Price
What are ERP systems?
Enterprise resource planning systems
Managing multiple systems (eg. Finance, HR)
Define EPro
Conducting all or some of procurement over the Internet
Define ecommerce
Includes a comprehensive electronic based procurement system
What are your goals when utilizing eprocurement?
Decrease costs
Increase efficiency and service
Are pcards a centralized procurement function?
Yes
What is the disadvantage of line item budgets?
They don’t focus on goals
What are the steps in the budget cycle?
Planning
Formalization
Implementation
Evaluation
What is the name for the increase in value or decrease in costs resulting from any change in the procurement process?
Process improvement programs
What is the Facilitator’s role on a team?
Help with the process and keep things on track. Often not a team member.
What do Standard Setters do on a team?
Set goals
What does the Time Keeper do on a team?
Ensure everyone is using their time wisely
What are the three types of manuals?
Policy
Procedural
Supplier
Which budget is more long-range/multi year, Program or Rational?
Program is more long range/multi year. Both relate to public goals.
Describe the characteristics of the following budgets: Performance Program Results oriented Rational Line
Performance- linked to workloads
Program - like rational based, but more log range multi year
Results - based on performance criteria
Rational - related to goals of public
Line -not goal oriented, oldest and have max. Control and ensure accountability
