Procurement Administration

Question 1

What would be contained in a policy manual?

Answer 1

Organizational objectives and goals

Question 2

What manual would information about processes, forms and steps be in?

Answer 2

Procedure manuals

Question 3

What budget method is most effective for realizing goals and mirroring public preferences and values?

Answer 3

Rational budget model

Question 4

What is inter sector efficiency?

Answer 4

Deciding if the cost yields more benefits in the public sector

Question 5

What efficiency decides if it’s worth combining resources win each program?

Answer 5

Intra-program efficiency

Question 6

Name four types of audits.

Answer 6

Financial and compliance audits
Economy and efficiency audits (management/operational)
Program audits (has government met program objectives?)
Performance audits (reviewing all operations)

Question 7

Name three types of reports and who they would be for

Answer 7

1) Intradepartmental, to management about the department
2) Interdeparmental, for other departments
3) Higher level management reports

Question 8

What are the seven rights of procurement?

Answer 8

Materials
Quantity
Service
Place
Time
Supplier
Price

Question 9

What are ERP systems?

Answer 9

Enterprise resource planning systems

Managing multiple systems (eg. Finance, HR)

Question 10

Define EPro

Answer 10

Conducting all or some of procurement over the Internet

Question 11

Define ecommerce

Answer 11

Includes a comprehensive electronic based procurement system

Question 12

What are your goals when utilizing eprocurement?

Answer 12

Decrease costs

Increase efficiency and service

Question 13

Are pcards a centralized procurement function?

Answer 13

Yes

Question 14

What is the disadvantage of line item budgets?

Answer 14

They don’t focus on goals

Question 15

What are the steps in the budget cycle?

Answer 15

Planning
Formalization
Implementation
Evaluation

Question 16

What is the name for the increase in value or decrease in costs resulting from any change in the procurement process?

Answer 16

Process improvement programs

Question 17

What is the Facilitator’s role on a team?

Answer 17

Help with the process and keep things on track. Often not a team member.

Question 18

What do Standard Setters do on a team?

Answer 18

Set goals

Question 19

What does the Time Keeper do on a team?

Answer 19

Ensure everyone is using their time wisely

Question 20

What are the three types of manuals?

Answer 20

Policy
Procedural
Supplier

Question 21

Which budget is more long-range/multi year, Program or Rational?

Answer 21

Program is more long range/multi year. Both relate to public goals.

Question 22

Describe the characteristics of the following budgets:
Performance 
Program
Results oriented
Rational
Line

Answer 22

Performance- linked to workloads
Program - like rational based, but more log range multi year
Results - based on performance criteria
Rational - related to goals of public
Line -not goal oriented, oldest and have max. Control and ensure accountability