Soft Copy

Question 1

What is a soft copy

Answer 1

A “soft copy” refers to a digital or electronic version of a document or file, as opposed to a physical or tangible copy

Question 2

Format

Answer 2

Documents: Word documents (DOC, DOCX), PDFs (Portable Document Format), text files (TXT), spreadsheets (XLS, XLSX), presentations (PPT, PPTX), and more

Images

Multimedia

Question 3

Storage

Answer 3

Soft copies are stored electronically on computer hard drives, external drives, cloud storage services, network servers, or other digital storage media.

Question 4

Advantages

Answer 4

Accessibility: Soft copies can be accessed and viewed on a wide range of digital devices, including computers, laptops, tablets, smartphones, e-readers, and more.

Portability: Soft copies can be easily transported and carried in digital form, allowing users to access information anytime and anywhere, provided they have compatible devices and internet connectivity.

Searchability: Digital documents and files can be easily searched, indexed, and sorted using software tools, enabling quick retrieval of specific information.

Question 5

Disadvantages

Answer 5

Dependence on Technology: Soft copies rely on digital devices and technology for access and viewing, making them vulnerable to technical issues, hardware failures, software compatibility issues, and cybersecurity threats.

Security Concerns: Digital files can be susceptible to unauthorized access, data breaches, hacking, malware, viruses, and other cyber threats if proper security measures are not implemented.

Long-Term Preservation: Soft copies may require careful preservation and backup strategies to prevent data loss, corruption, or obsolescence over time, especially considering rapid changes in technology and file formats.