SGT BOOK 4 Flashcards
For use of marked patrol cars the Off-Duty Work Detail supervisor will do the following:
Fill out the Request for Marked Patrol Vehicle for Off-Duty Work Form 80-330 and forward to the ____(a)____ for their signature. The ____(b)____ will then forward the form to the ____(c)____ for approval.
job coordinator* job coordinator* affected precinct commander
Use of Departmental equipment for off-duty work other than police radios and standard uniform equipment* will require the approval of the ____(a)____
affected division commander
For non-police related outside employment - The completed form will be forwarded through the employee’s chain of command to the ____(a)____ for approval.
bureau/precinct commander/administrator
Employees will not care for minor children while on duty or while working in an off-duty police capacity without prior approval of their ____(a)____. An exception would be the custody of minor children as a result of a ____(b)____.
commander/administrator* police-related investigation
The wearing of otherwise unapproved uniform items may be approved by the ____(a)____ to address medical or other unusual circumstances.
executive assistant chief
The ____(a)____ or ____(b)____ will have final approval as to whether or not new or changes to uniform or equipment item/s will be approved for wear or use.
Police Chief* his designee
The ____(a)____ will have final approval whether new uniform or equipment item/s will be wear-tested or field-tested.
Uniform Committee chairperson
Employees assigned to specialty details may deviate from this [hair] policy upon the receipt of written approval from their ____(a)____; the written approval will be placed in the employee’s ____(b)____ file.
division commander* division/bureau/precinct
Only those badges approved by the ____(a)____ and ____(b)____ are authorized for uniform wear* carry* or display.
police chief* Uniform Committee
Only holsters worn directly on the belt (no thigh holsters) are authorized for uniformed officers unless otherwise approved by the ____(a)____.
executive assistant chief
Upon approval by the employee’s ____(a)____* employees will replace the item at their expense from the supplier of their choice and will submit the below listed paperwork to FMB for reimbursement by the City Treasurer.
second-level supervisor
Deviation from this policy [Class E Business Attire] requires consensus approval of the Department ____(a)____ and written
authorization from the employee’s ____(b)____ with a copy of that approval placed in the employee’s division file.
Executive Staff* division commander
For Special Occassions: The ____(a)____ may authorize exceptions to the approved attire during special events; for example* City celebrations* Suns or Diamondbacks Championships* or Rodeo Week.
- ____(b)____ may authorize exceptions to the approved attire for infrequent bureau/precinct events; for example* picnics* casual Fridays* or moving furniture.
- Extended exceptions to the business attire specifications set forth in this order require authorization of the ____(c)____.
police chief* Precinct/bureau commanders/administrators* police chief
For civilian employee uniforms: The ____(a)____ may authorize exceptions to the approved attire for Infrequent bureau events* such as picnics* casual workdays* moving furniture* etc.
bureau commander
Any deviation from this policy must have prior approval by the ____(a)____ or ____(b)____.
executive assistant police chief* police chief
Recognition of Excellence: Supervisors wtIo wish to recognize an employee’s outstanding performance will submit a memorandum detailing the achievement through Ihe chain of command to the ____(a)____ for approval
division commander
For presentation of non-employee awards: Upon approval by the ____(a)____* the recommendation will be forwarded to PAB for the preparation of the appropriate plaque.
division commander/administrator
Employees will not consume alcoholic beverages while on duty or during any break (including lunch)* except in conjunction with ____(a)____ and with prior approval of a ____(b)____.
an official investigation* supervisor
Plainclothes employees may consume alcoholic beverages or non-alcoholic substitutes on duty only in conjunction with ____(a)___ and with the prior approval of a ____(b)____.
an official investigation* supervisor
To access Department Personnel Files: Entry to FMB offices during non-business hours may be made upon approval and in
the presence of____(a)____ or ____(b)____.
the duty commander* higher-ranking officer
Reference purging items from Department Personnel File: The ____(a)____ will ensure the material in the memorandum meets the criteria for purging. The memorandum will then be forwarded through the chain of command for final approval by the ____(b)____.
supervisor* bureau/precinct commander/administrator
Fiscal Management Bureau (FMB) will generate a travel report once the travel memorandum has been approved.
- Travel costs exceeding $2000 requires the ____(a)____ approval
- Travel costs exceeding $4000 requires the ____(b)____ approval
- Travel outside the U.S. requires the ____(c)____ approval
- Travel expenses will not be reimbursed without ____(d)____
City Manager’s or designee* City Manager’s* City Manager’s* a receipt
Officers who scheduled a leave ____(a)____ in advance through their immediate supervisor in accordance with Department policy* and who subsequently are placed on court stand-by or are required to appear in court will* by their choice* receive overtime pay in addition to the leave day.
30 calendar days
Officers who scheduled a leave day* but failed to do so within ____(a)____ in advance and who are placed on stand-by or called to court* will receive overtime pay; however* the number of leave hours taken will be reduced by the number of ____(b)____.
30 calendar days* overtime hours paid
It is the employee’s responsibility to insure tha all shift trades are paid back within ____(a)____ of the initial shift being traded.
28 calendar days
The Family and Medical Leave Act of 1993 requires the City of Phoenix to provide up to ____(a)____ of protected leave per ____(b)____ for certain family and medical reasons.
12 weeks* calendar year
This form will be completed if the industrial injury results in a level I or IV exposure to a bloodbome pathogen and this form must be filed within ____(a)____ of the ____(b)____.
10 calendar days* exposure
Processing Industrial Paperwork: The ____(a)____ supervisors will forward the forms and a photocopy of the employee’s memorandum to ____(b)____ prior to the end of the ____(c)____ following the day of the injury.
immediate and reviewing* Fiscal Mgt Bureau* third calendar day
Employees on industrial leave and assigned to their home will be considered to have the same duty hours and N-days* up to a ____(a)____ period* as the squad to which they were assigned when the injury/illness occurred.
7 calendar day
Assignment and supervision of temporary light duty employees for less than ____(a)____ will be the responsibility of the employee’s bureau/precinct commander/administrator.
30 calendar days
Assignment and supervision of temporary light duty employees for less than 30 calendar days will be the responsibility of the employee’s ____(a)____.
bureau/precinct commander/administrator
If the employee’s light duty status extends beyond ____(a)____* a memorandum will be forwarded through the chain of command to FMB describing the employee’s worn limitations and disability* expected duration* and the employee’s assignment.
30 calendar days
If the employee’s light duty status extends beyond 30 calendar days* a memorandum will be forwarded through the chain of command to ____(a)____ describing the employee’s worn limitations and disability* expected duration* and the employee’s assignment.
Fiscal Mgt Bureau
For PMG Appeals: An employee who receives a “Not Met’ rating may appeal that rating by ____(a)____ through their chain of command to the ____(b)____. The appeal must be made within ____(c)____ from the date the PMG was received by the employee.
memorandum* police chief* seven calendar days
For PMG Appeals: An employee who receives a “Not Met’ rating may appeal that rating by ____(a)____ through their chain of command to the ____(b)____. The appeal must be made within ____(c)____ from the date the PMG was received by the employee.
memorandum* police chief* seven calendar days
Only Transfer Request Forms signed by the____(a)____ and on file with the bureau/precinct administrative sergeant as of ____(b)____* two ____(c)____ prior to the official opening date will be considered for transfer in the bureau/precincts during that week.
bureau/precinct commander* noon Monday* weeks
All signed Transfer Request Forms are to be forwarded to FMB by ____(a)____ on Wednesday the ____(b)____ prior to the effective date of the transfer.
noon* week
Reference Shift/Schedule Change Procedures: The affected bureau/precinct will post a roster in an easily accessible area for employees to sign to be considered for the vacant position; the roster must be posted for ____(a)____
14 consecutive days
Sworn officers can transition to Reserve Officer with no break in service: The employee must submit a memorandum* through their chain of command* to the Reserve Division expressing their interest to transition to the Reserve Division at least ____(a)____ prior to separation date.
30 days
Notification of Reserve End of Service - A memorandum should be directed through the chain of command to the Reserve assistant chief at least ____(a)____ prior to the end of service date.
30 days
The Department will give an officer a minimum ____(a)____ advance ____(b)____ when N-days will be changed
7 day* written notice
For N-day changes* if no operational need exists and the ____(a)____ is not given* then the change of N-days or work hours will be rescheduled to allow for the ____(a)____ notice.
seven-day written notice* seven-day
If the form is correct* the employee’s supervisor will forward the form to the second level supervisor for final approval ____(a)____ before the scheduled date of the AWR.
five days
For AWR’s* It is the employee’s responsibility to insure that!!! Shift trades are paid back within ____(a)____ of the initial shift being traded
28 calendar days
Regarding AWR’s* the ____(a)____ supervisor will ensure that all trades are paid back within the required ____(b)____ period.
requesting employee’s* 28 (calendar) day
For FMLA Serious Health Condition: A period of incapacity lasting more than ____(a)____ that also involves treatment two or more times by a health care provider or treatment by a health care provider on at least one occasion that results in a regimen of continuing treatment - This also includes aoy subsequent treatment or period of incapacity relating to the same condition.
three consecutive calendar days
Incident of unscheduled sick leave = One or more ____(a)____ not worked due to illness Sick Leave or injury:
- If the absence is not consecutive* a doctor’s note may be requested to establish that the absences are linked.
- Any portion of a ____(b)____ not worked due to illness
consecutive work days* day
Excessive sick leave defined as: ____(a)____ incidents of sick leave for personal illness within a ____(b)____ period
Seven or more* 12 month
Duration of paid bereavement leave will not exceed____(a)____.
three working days
Pursuant to ARS 26-168 and ARS 38-610* employees who are members of the Arizona National Guard or the Reserves of the United States Armed Forces* will be entitled to a leave of absence from their duties for a period not to exceed ____(a)____ when they are engaged in ordered annual training or to attend camps* maneuvers* formations* or drills under orders of any branch* including the reserve or auxiliary.
30 days
National Guard and Military Reserve leave time will be calculated using ____(a)____
working days
For purposes of this policy (Military Leave Policy) extended military leave is defined as periods of time over ____(a)____.
30 days
30 days
Industrial forms are time critical and must be processed* forwarded to City Safety* the City’s contracted vendor* and* in turn* approved or denied by the State Industrial and Compensation Fund within ____(a)____.
10-days
Medical Releases to Return to Work: Employees returning to duty from a private illness/injury exceeding ____(a)____ on a 5/8 schedule or ____(b)____ on a 4/10 schedule will follow the guidelines in Operations Order 3.6* Department Leave and Holidays* Section 5.0.(3).
12 days* 10 days
Employees will prepare a retirement memorandum and forward it through the chain of command to the Fiscal Management Bureau* ____(a)____ prior to retirement* with required info
30 to 60 days
If the employee would like to obtain a Carrying Concealed Permit they should contact the Department of Public Safety at (602) 256-6280 a minimum of ____(a)____ prior to request a CCW packet
75 days
For CISM Support: At the conclusion of a serious incident* a ____(a)____ may request that a debriefing be conducted for employees who were directly or indirectly involved in the incident. Debriefings will normally be held within ____(b)____ of the incident.
supervisor* three days
When served with civil suit: Employees will personally hand carry the following items to the City Attorney the ____(a)____ it is received* if possible* but no later than the end of the ____(b)____.
same day* next business day
An employee who receives a “Not Met’ rating may appeal that rating by memorandum through ____(a)____ to the ____(b)____. The appeal must be made within ____(c)____ from the date the PMG was received by the employee.
their chain of command* police chief* seven calendar days
Reference Patrol Sergeant Coverage: For shift 2 and 3 on Fridays and Saturdays* there will be a ____(a)____ sergeant on-duty in ____(b)____.
minimum of one* each squad area
Reference Patrol Lieutenant Coverage: For shift 2 and 3 on Fridays and Saturdays* there will be a ____(a)____ lieutenant on-duty in ____(b)____.
minimum of one* each precinct
Temp Light Duty Assignments - Assignment and supervision of temporary light duty employees for less than ____(a)____ will be the responsibility of the employee’s ____(b)____.
30 calendar days* bureau/precinct commander/administrato
Temp Light Duty Assignments - If the employee’s light duty status extends beyond ____(a)____* a memorandum will be forwarded through ____(b)____ to ____(c)____ describing the employee’s worn limitations and disability* expected duration* and the employee’s assignment.
30 calendar days* the chain of command* Fiscal Mgt Bureau
For the Flexible Workplace Program* once approved* the employee/s must be at the main work location at least ____(a)____per week.
two full working days
Regarding “Service Awards”:
- Presented for 5* 10* and 15 years’ service by ____(a)____.
- Presented for 20 years’ service by the ____(b)____ at ____(c)____ meetings.
- Awards involving 25 or more years of service are presented by the ____(d)____ at a ____(e)____ meeting
bureau/precinct commanders/administrators* police chief* weekly Departmental Staff* mayor* city council
Sergeants-in-Training (SITs)* who have completed a minimum of ____(a)____ in the SIT program and are solo qualified* may be deemed a covering sergeant on any shift.
six weeks
All Transfer Request Forms will expire ____(a)____ of each year.
January 31st
Regarding “Junior off Probation” Transfers: Sergeants or lieutenants who are transferred for the good of the Department to fill a vacancy are required to stay in the position for ____(a)____.
six months
Sergeants or lieutenants who are transferred for the good of the Department cannot submit a Transfer Request Form until ____(A)____ have passed and the new transfer will not be granted until they have completed their ____(b)____ assignment.
five months* six months
Reference AWR’s: Probationary year employees will only be eligible to participate in the program after they have received a “met” for overall performance expectations on their ____(a)____ Performance Management Guide (PMG).
six-month
Eligibility to use vacation credits will begin only after completion of ____(a)____ of employment.
Exception: During the first ____(b)____ of employment* an employee may use earned vacation leave credit for ____(c)____ purposes if accrued ____(d)____ credit has been exhausted.
six months* six-month* sick leave* sick leave
Upon reaching the ____(a)____ incident of unscheduled sick leave within a ____(b)____ period that is not due to any FMLA situations* all employees will be counseled by their ____(c)____.
fifth* 12 month* immediate supervisor
Employees with ____(a)____ or more incidents of unscheduled personal sick leave within a ____(b)____ period may receive a ____(c)____ and will be informed by their immediate supervisor that all Request for Off-Outy/Extra-Outy Work and/or Coordinator Position Forms 80-90 will be forwarded to the ____(d)____ for consideration.
7* 12 month* supervisory counseling* bureau/precinct commander/administrator
The last supervisor of an employee with a long-term disability* who is placed on 30000 status and remains in that status for ____(a)____ will meet personally with the officer and advise the officer to retain and store all Department-issued equipment. The supervisor will advise the officer not to remove the equipment from storage while ____(b)____. This meeting will be documented on a memorandum and retained in the employee’s ____(c)____.
six months* the officer is on 30000 status division file
Probationary Officers may be permitted to work off-duty under the following conditions:
- The officer has completed ____(a)____ of probation and is solo-capable.
- The officer has received an overall rating of “Met” on their ____(b)_____ performance evaluation.
- The officer is a ____(c)____ from another agency and regardless of time on probation* has completed Field Training* and has their commander’s approval.
The decision of the ____(d)____ to grant or deny permission for a probationary officer to work off-duty in a police capacity is final.
six months* six month* lateral transfer* precinct commander
For Sergeants* required post promotion development includes:
- Attend the City of Phoenix Performance Management Course ____(a)____.
- Attend the City of Phoenix Tools for Coaching and Discipline course ____(b)____ of promotion.
- Attend the City of Phoenix Supervisory Personnel Practices course ____(c)____ of promotion.
- Attend the City of Phoenix Supervisory Academy ____(d)____ of promotion.
prior to end of probation* within two years* within one years* within three years
Department Employee Personnel files are retained by the Police Department at the Fiscal Management Bureau for ____(a)____ after termination.
five years
City Personnel Employee files are retained for ____(a)____ after termination.
five years
Regarding suspension/separation notices:
The City Personnel Department and Fiscal Management Bureau retains these notices until:
- An eligible purge request is received
- ____(a)____ after termination of employment with the Department* in which case* the file is destroyed
Five years
Regarding performance evaluations:
The City Personnel Department will retain employee evaluations for ____(a)____ in a separate file from the City Employee Personnel Files.
The Police Department Fiscal Management Bureau retains employee evaluations until An eligible purge request is received and ____(b)____ after termination of employment with the Department* in which case* the file is destroyed
ten years* 5 years
The Notice of Outside Employment form will expire ____(a)____ on ____(b)____. Completion of a new form will be necessary if the employee is still engaged in the outside employment.
every year* December 31st
Partial shift AWR’s are subject to the same guidelines as a full eight or ten-hour shift AWR’s* without exception. Partial shifts must be a minimum of ____(a)____ hours for an eight-hour shift or ____(b)____ hours for a ten-hour shift.
four* five