SGT BOOK 4 Flashcards
For use of marked patrol cars the Off-Duty Work Detail supervisor will do the following:
Fill out the Request for Marked Patrol Vehicle for Off-Duty Work Form 80-330 and forward to the ____(a)____ for their signature. The ____(b)____ will then forward the form to the ____(c)____ for approval.
job coordinator* job coordinator* affected precinct commander
Use of Departmental equipment for off-duty work other than police radios and standard uniform equipment* will require the approval of the ____(a)____
affected division commander
For non-police related outside employment - The completed form will be forwarded through the employee’s chain of command to the ____(a)____ for approval.
bureau/precinct commander/administrator
Employees will not care for minor children while on duty or while working in an off-duty police capacity without prior approval of their ____(a)____. An exception would be the custody of minor children as a result of a ____(b)____.
commander/administrator* police-related investigation
The wearing of otherwise unapproved uniform items may be approved by the ____(a)____ to address medical or other unusual circumstances.
executive assistant chief
The ____(a)____ or ____(b)____ will have final approval as to whether or not new or changes to uniform or equipment item/s will be approved for wear or use.
Police Chief* his designee
The ____(a)____ will have final approval whether new uniform or equipment item/s will be wear-tested or field-tested.
Uniform Committee chairperson
Employees assigned to specialty details may deviate from this [hair] policy upon the receipt of written approval from their ____(a)____; the written approval will be placed in the employee’s ____(b)____ file.
division commander* division/bureau/precinct
Only those badges approved by the ____(a)____ and ____(b)____ are authorized for uniform wear* carry* or display.
police chief* Uniform Committee
Only holsters worn directly on the belt (no thigh holsters) are authorized for uniformed officers unless otherwise approved by the ____(a)____.
executive assistant chief
Upon approval by the employee’s ____(a)____* employees will replace the item at their expense from the supplier of their choice and will submit the below listed paperwork to FMB for reimbursement by the City Treasurer.
second-level supervisor
Deviation from this policy [Class E Business Attire] requires consensus approval of the Department ____(a)____ and written
authorization from the employee’s ____(b)____ with a copy of that approval placed in the employee’s division file.
Executive Staff* division commander
For Special Occassions: The ____(a)____ may authorize exceptions to the approved attire during special events; for example* City celebrations* Suns or Diamondbacks Championships* or Rodeo Week.
- ____(b)____ may authorize exceptions to the approved attire for infrequent bureau/precinct events; for example* picnics* casual Fridays* or moving furniture.
- Extended exceptions to the business attire specifications set forth in this order require authorization of the ____(c)____.
police chief* Precinct/bureau commanders/administrators* police chief
For civilian employee uniforms: The ____(a)____ may authorize exceptions to the approved attire for Infrequent bureau events* such as picnics* casual workdays* moving furniture* etc.
bureau commander
Any deviation from this policy must have prior approval by the ____(a)____ or ____(b)____.
executive assistant police chief* police chief
Recognition of Excellence: Supervisors wtIo wish to recognize an employee’s outstanding performance will submit a memorandum detailing the achievement through Ihe chain of command to the ____(a)____ for approval
division commander
For presentation of non-employee awards: Upon approval by the ____(a)____* the recommendation will be forwarded to PAB for the preparation of the appropriate plaque.
division commander/administrator
Employees will not consume alcoholic beverages while on duty or during any break (including lunch)* except in conjunction with ____(a)____ and with prior approval of a ____(b)____.
an official investigation* supervisor
Plainclothes employees may consume alcoholic beverages or non-alcoholic substitutes on duty only in conjunction with ____(a)___ and with the prior approval of a ____(b)____.
an official investigation* supervisor
To access Department Personnel Files: Entry to FMB offices during non-business hours may be made upon approval and in
the presence of____(a)____ or ____(b)____.
the duty commander* higher-ranking officer
Reference purging items from Department Personnel File: The ____(a)____ will ensure the material in the memorandum meets the criteria for purging. The memorandum will then be forwarded through the chain of command for final approval by the ____(b)____.
supervisor* bureau/precinct commander/administrator
Fiscal Management Bureau (FMB) will generate a travel report once the travel memorandum has been approved.
- Travel costs exceeding $2000 requires the ____(a)____ approval
- Travel costs exceeding $4000 requires the ____(b)____ approval
- Travel outside the U.S. requires the ____(c)____ approval
- Travel expenses will not be reimbursed without ____(d)____
City Manager’s or designee* City Manager’s* City Manager’s* a receipt
Officers who scheduled a leave ____(a)____ in advance through their immediate supervisor in accordance with Department policy* and who subsequently are placed on court stand-by or are required to appear in court will* by their choice* receive overtime pay in addition to the leave day.
30 calendar days
Officers who scheduled a leave day* but failed to do so within ____(a)____ in advance and who are placed on stand-by or called to court* will receive overtime pay; however* the number of leave hours taken will be reduced by the number of ____(b)____.
30 calendar days* overtime hours paid
It is the employee’s responsibility to insure tha all shift trades are paid back within ____(a)____ of the initial shift being traded.
28 calendar days
The Family and Medical Leave Act of 1993 requires the City of Phoenix to provide up to ____(a)____ of protected leave per ____(b)____ for certain family and medical reasons.
12 weeks* calendar year
This form will be completed if the industrial injury results in a level I or IV exposure to a bloodbome pathogen and this form must be filed within ____(a)____ of the ____(b)____.
10 calendar days* exposure
Processing Industrial Paperwork: The ____(a)____ supervisors will forward the forms and a photocopy of the employee’s memorandum to ____(b)____ prior to the end of the ____(c)____ following the day of the injury.
immediate and reviewing* Fiscal Mgt Bureau* third calendar day
Employees on industrial leave and assigned to their home will be considered to have the same duty hours and N-days* up to a ____(a)____ period* as the squad to which they were assigned when the injury/illness occurred.
7 calendar day
Assignment and supervision of temporary light duty employees for less than ____(a)____ will be the responsibility of the employee’s bureau/precinct commander/administrator.
30 calendar days
Assignment and supervision of temporary light duty employees for less than 30 calendar days will be the responsibility of the employee’s ____(a)____.
bureau/precinct commander/administrator
If the employee’s light duty status extends beyond ____(a)____* a memorandum will be forwarded through the chain of command to FMB describing the employee’s worn limitations and disability* expected duration* and the employee’s assignment.
30 calendar days
If the employee’s light duty status extends beyond 30 calendar days* a memorandum will be forwarded through the chain of command to ____(a)____ describing the employee’s worn limitations and disability* expected duration* and the employee’s assignment.
Fiscal Mgt Bureau
For PMG Appeals: An employee who receives a “Not Met’ rating may appeal that rating by ____(a)____ through their chain of command to the ____(b)____. The appeal must be made within ____(c)____ from the date the PMG was received by the employee.
memorandum* police chief* seven calendar days
For PMG Appeals: An employee who receives a “Not Met’ rating may appeal that rating by ____(a)____ through their chain of command to the ____(b)____. The appeal must be made within ____(c)____ from the date the PMG was received by the employee.
memorandum* police chief* seven calendar days
Only Transfer Request Forms signed by the____(a)____ and on file with the bureau/precinct administrative sergeant as of ____(b)____* two ____(c)____ prior to the official opening date will be considered for transfer in the bureau/precincts during that week.
bureau/precinct commander* noon Monday* weeks
All signed Transfer Request Forms are to be forwarded to FMB by ____(a)____ on Wednesday the ____(b)____ prior to the effective date of the transfer.
noon* week
Reference Shift/Schedule Change Procedures: The affected bureau/precinct will post a roster in an easily accessible area for employees to sign to be considered for the vacant position; the roster must be posted for ____(a)____
14 consecutive days
Sworn officers can transition to Reserve Officer with no break in service: The employee must submit a memorandum* through their chain of command* to the Reserve Division expressing their interest to transition to the Reserve Division at least ____(a)____ prior to separation date.
30 days
Notification of Reserve End of Service - A memorandum should be directed through the chain of command to the Reserve assistant chief at least ____(a)____ prior to the end of service date.
30 days
The Department will give an officer a minimum ____(a)____ advance ____(b)____ when N-days will be changed
7 day* written notice
For N-day changes* if no operational need exists and the ____(a)____ is not given* then the change of N-days or work hours will be rescheduled to allow for the ____(a)____ notice.
seven-day written notice* seven-day
If the form is correct* the employee’s supervisor will forward the form to the second level supervisor for final approval ____(a)____ before the scheduled date of the AWR.
five days
For AWR’s* It is the employee’s responsibility to insure that!!! Shift trades are paid back within ____(a)____ of the initial shift being traded
28 calendar days
Regarding AWR’s* the ____(a)____ supervisor will ensure that all trades are paid back within the required ____(b)____ period.
requesting employee’s* 28 (calendar) day
For FMLA Serious Health Condition: A period of incapacity lasting more than ____(a)____ that also involves treatment two or more times by a health care provider or treatment by a health care provider on at least one occasion that results in a regimen of continuing treatment - This also includes aoy subsequent treatment or period of incapacity relating to the same condition.
three consecutive calendar days
Incident of unscheduled sick leave = One or more ____(a)____ not worked due to illness Sick Leave or injury:
- If the absence is not consecutive* a doctor’s note may be requested to establish that the absences are linked.
- Any portion of a ____(b)____ not worked due to illness
consecutive work days* day
Excessive sick leave defined as: ____(a)____ incidents of sick leave for personal illness within a ____(b)____ period
Seven or more* 12 month
Duration of paid bereavement leave will not exceed____(a)____.
three working days
Pursuant to ARS 26-168 and ARS 38-610* employees who are members of the Arizona National Guard or the Reserves of the United States Armed Forces* will be entitled to a leave of absence from their duties for a period not to exceed ____(a)____ when they are engaged in ordered annual training or to attend camps* maneuvers* formations* or drills under orders of any branch* including the reserve or auxiliary.
30 days
National Guard and Military Reserve leave time will be calculated using ____(a)____
working days
For purposes of this policy (Military Leave Policy) extended military leave is defined as periods of time over ____(a)____.
30 days
30 days
Industrial forms are time critical and must be processed* forwarded to City Safety* the City’s contracted vendor* and* in turn* approved or denied by the State Industrial and Compensation Fund within ____(a)____.
10-days
Medical Releases to Return to Work: Employees returning to duty from a private illness/injury exceeding ____(a)____ on a 5/8 schedule or ____(b)____ on a 4/10 schedule will follow the guidelines in Operations Order 3.6* Department Leave and Holidays* Section 5.0.(3).
12 days* 10 days
Employees will prepare a retirement memorandum and forward it through the chain of command to the Fiscal Management Bureau* ____(a)____ prior to retirement* with required info
30 to 60 days
If the employee would like to obtain a Carrying Concealed Permit they should contact the Department of Public Safety at (602) 256-6280 a minimum of ____(a)____ prior to request a CCW packet
75 days
For CISM Support: At the conclusion of a serious incident* a ____(a)____ may request that a debriefing be conducted for employees who were directly or indirectly involved in the incident. Debriefings will normally be held within ____(b)____ of the incident.
supervisor* three days
When served with civil suit: Employees will personally hand carry the following items to the City Attorney the ____(a)____ it is received* if possible* but no later than the end of the ____(b)____.
same day* next business day
An employee who receives a “Not Met’ rating may appeal that rating by memorandum through ____(a)____ to the ____(b)____. The appeal must be made within ____(c)____ from the date the PMG was received by the employee.
their chain of command* police chief* seven calendar days
Reference Patrol Sergeant Coverage: For shift 2 and 3 on Fridays and Saturdays* there will be a ____(a)____ sergeant on-duty in ____(b)____.
minimum of one* each squad area
Reference Patrol Lieutenant Coverage: For shift 2 and 3 on Fridays and Saturdays* there will be a ____(a)____ lieutenant on-duty in ____(b)____.
minimum of one* each precinct
Temp Light Duty Assignments - Assignment and supervision of temporary light duty employees for less than ____(a)____ will be the responsibility of the employee’s ____(b)____.
30 calendar days* bureau/precinct commander/administrato
Temp Light Duty Assignments - If the employee’s light duty status extends beyond ____(a)____* a memorandum will be forwarded through ____(b)____ to ____(c)____ describing the employee’s worn limitations and disability* expected duration* and the employee’s assignment.
30 calendar days* the chain of command* Fiscal Mgt Bureau
For the Flexible Workplace Program* once approved* the employee/s must be at the main work location at least ____(a)____per week.
two full working days
Regarding “Service Awards”:
- Presented for 5* 10* and 15 years’ service by ____(a)____.
- Presented for 20 years’ service by the ____(b)____ at ____(c)____ meetings.
- Awards involving 25 or more years of service are presented by the ____(d)____ at a ____(e)____ meeting
bureau/precinct commanders/administrators* police chief* weekly Departmental Staff* mayor* city council
Sergeants-in-Training (SITs)* who have completed a minimum of ____(a)____ in the SIT program and are solo qualified* may be deemed a covering sergeant on any shift.
six weeks
All Transfer Request Forms will expire ____(a)____ of each year.
January 31st
Regarding “Junior off Probation” Transfers: Sergeants or lieutenants who are transferred for the good of the Department to fill a vacancy are required to stay in the position for ____(a)____.
six months
Sergeants or lieutenants who are transferred for the good of the Department cannot submit a Transfer Request Form until ____(A)____ have passed and the new transfer will not be granted until they have completed their ____(b)____ assignment.
five months* six months
Reference AWR’s: Probationary year employees will only be eligible to participate in the program after they have received a “met” for overall performance expectations on their ____(a)____ Performance Management Guide (PMG).
six-month
Eligibility to use vacation credits will begin only after completion of ____(a)____ of employment.
Exception: During the first ____(b)____ of employment* an employee may use earned vacation leave credit for ____(c)____ purposes if accrued ____(d)____ credit has been exhausted.
six months* six-month* sick leave* sick leave
Upon reaching the ____(a)____ incident of unscheduled sick leave within a ____(b)____ period that is not due to any FMLA situations* all employees will be counseled by their ____(c)____.
fifth* 12 month* immediate supervisor
Employees with ____(a)____ or more incidents of unscheduled personal sick leave within a ____(b)____ period may receive a ____(c)____ and will be informed by their immediate supervisor that all Request for Off-Outy/Extra-Outy Work and/or Coordinator Position Forms 80-90 will be forwarded to the ____(d)____ for consideration.
7* 12 month* supervisory counseling* bureau/precinct commander/administrator
The last supervisor of an employee with a long-term disability* who is placed on 30000 status and remains in that status for ____(a)____ will meet personally with the officer and advise the officer to retain and store all Department-issued equipment. The supervisor will advise the officer not to remove the equipment from storage while ____(b)____. This meeting will be documented on a memorandum and retained in the employee’s ____(c)____.
six months* the officer is on 30000 status division file
Probationary Officers may be permitted to work off-duty under the following conditions:
- The officer has completed ____(a)____ of probation and is solo-capable.
- The officer has received an overall rating of “Met” on their ____(b)_____ performance evaluation.
- The officer is a ____(c)____ from another agency and regardless of time on probation* has completed Field Training* and has their commander’s approval.
The decision of the ____(d)____ to grant or deny permission for a probationary officer to work off-duty in a police capacity is final.
six months* six month* lateral transfer* precinct commander
For Sergeants* required post promotion development includes:
- Attend the City of Phoenix Performance Management Course ____(a)____.
- Attend the City of Phoenix Tools for Coaching and Discipline course ____(b)____ of promotion.
- Attend the City of Phoenix Supervisory Personnel Practices course ____(c)____ of promotion.
- Attend the City of Phoenix Supervisory Academy ____(d)____ of promotion.
prior to end of probation* within two years* within one years* within three years
Department Employee Personnel files are retained by the Police Department at the Fiscal Management Bureau for ____(a)____ after termination.
five years
City Personnel Employee files are retained for ____(a)____ after termination.
five years
Regarding suspension/separation notices:
The City Personnel Department and Fiscal Management Bureau retains these notices until:
- An eligible purge request is received
- ____(a)____ after termination of employment with the Department* in which case* the file is destroyed
Five years
Regarding performance evaluations:
The City Personnel Department will retain employee evaluations for ____(a)____ in a separate file from the City Employee Personnel Files.
The Police Department Fiscal Management Bureau retains employee evaluations until An eligible purge request is received and ____(b)____ after termination of employment with the Department* in which case* the file is destroyed
ten years* 5 years
The Notice of Outside Employment form will expire ____(a)____ on ____(b)____. Completion of a new form will be necessary if the employee is still engaged in the outside employment.
every year* December 31st
Partial shift AWR’s are subject to the same guidelines as a full eight or ten-hour shift AWR’s* without exception. Partial shifts must be a minimum of ____(a)____ hours for an eight-hour shift or ____(b)____ hours for a ten-hour shift.
four* five
Holdover overtime for all authorized PLEA unit employees* sergeants* and lieutenants will be calculated after the first ____(a)____ assigned and worked beyond the end of the employee’s regularly scheduled shift* calculated to the nearest ____(b)____.
seven minutes* one-quarter hour
Officers will be paid for a minimum of ____(a)____ when any combination of calls equals ____(b)____ or more. If the calls extend past this minimum* overtime will be calculated to the nearest one-quarter hour.
15 minutes* seven minutes
In determining leave usage* tardiness of ____(a)____ will be rounded to the nearest 15 minutes. If an employee is tardy less than ____(b)____* the supervisor cannot charge the employee’s leave bank* but can hold the employee accountable for the tardy incident.
seven or more minutes* seven minutes
For Call-Out* compensation will continue up to ____(a)____ beyond the completion of the duties for which the officers were called or ____(b)____* whichever is first
30 minutes* until the officers return to their residence
Employees may be placed in a 30*000 status if they are expected to be or have been on light duty or leave for more than____(a)____.
90 days
If sworn employees wish to have sick* vacation* and deferred comp payouts go into the 401a Plan* they must* a minimum of ____(a)____ prior to retirement:
- Submit a memorandum to the Fiscal Management Bureau.
- Complete all necessary paperwork with Nationwide Retirement Solutions
90 days
Regarding unsatisfactory evaluations: The policy does not preclude the rating supervisor from giving an overall “Not Met” if written notification was not given at least ____(a)____ before the end of the scheduled performance rating period. Consider that the supervisor may identify unsatisfactory performance during the ____(b)____ preceding the scheduled PMG* which may justify the overall “Not Metn rating.
90 days* 90 days
In the event sick leave is determined to be excessive (defined as ____(a)____ incidents)* permission to worn off duty can be denied.
7 or more
To work off-duty on “Court Ordered Visitation Jobs” outside the city* officers must obtain permission in advance from their ____(a)____.
division commander
division commander
Regarding Lost* Stolen or Missing Department-Issued Equipment: A memorandum stating the circumstances* and any DR* will be completed and forwarded to ____(a)____ through the ____(b)____.
Police Supply* chain of command
Regarding Failure to Attend Scheduled In-Service Training: Employees scheduled to attend inservice training will verbally notify their____(a)____ as soon as practical when they fail to attend as directed and complete a memorandum which will be forwarded to the employee’s ____(b)____.
immediate supervisor* commander
The process of directing and controlling people and things so that an organization’s objectives can be achieved is known as the
____(a)____ process
management
As part of the management process* ____(a)____ refers to the act of overseeing people.
supervision
____(a)____ will maintain a file of all Transfer Request Forms for positions within their division/bureau/precinct.
Division/bureau/precinct commanders/administrators
Reference G.O.D. transfers: When there is an operational need to retum the employee to their previous position the ____(a)____ may transfer them to their former position.
After a GOD transfer* the employee may request an additional transfer ____(b)____ to stay in the initial assignment for a minimum of one year.
current commander* without being required
Regarding general transfers: Have no past or pending discipline for a written reprimand of a relevant nature* suspension or demotion that would* in the opinion of the ____(a)____* adversely impact an employee’s ability to effectively carry out the requested assignment.
gaining division/bureau/precinct commander/administrator
Regarding general transfers: Have no past or pending discipline for a ____(a)____* ____(b)____ or ____(c)____ that would* in the opinion of the gaining division/bureau/precinct commander/administrator adversely impact an employee’s ability to ____(d)____ the requested assignment.
written reprimand of a relevant nature* suspension* demotion* effectively carry out
Duty Hours - Duty hours will start and finish at the ____(a)____. Employees going 10-8/10-7 from an assigned work area (such as motors or K9s) will submit a memorandum through their chain of command to the ____(b)____ for authorization.
Commuting to or from the work site in a City vehicle ____(c)____ as part of the duty day.
employee’s work site* work unit commander* does not count
ABSENT WITH RELIEF (AWR) PROGRAM - ____(a)____ may restrict this policy as necessary to ensure work efficiency.
Bureau/precinct commanders/administrators
When disputes arise out of the use of the AWR policy* every attempt will be made to resolve the dispute through the ____(a)____. The ____(b)____ will be the final authority in such disputes.
chain of command* commander/administrator
Reference AWR’s: It is the responsibility of the supervisor of ____(a)____ the AWR to insure the form is completed and submitted to the ____(b)____ in the appropriate time frame.
an employee requesting* second level supervisor
Regarding compensation for holidays worked: Conversion to compensatory time does not apply to the rank of ____(a)____.
commander and above
____(a)____ of first response essential personnel and non-essential personnel will determine the need to mandate personnel to take the day off in order to meet maximum staffing levels.
Bureau/precinct commanders/administrators
For industrial injuries* the employee’s original memorandum will be forwarded through the chain of command to the ____(a)____.
division commander
Employees returning to light or full duty from an industrial illness/injury will:
(1) Immediately obtain a written medical release from their private and/or City physician.
(2) Notify their supervisor no later than the ____(a)____.
(3) Send a memorandum to ____(b)____* through the ____(c)____* indicating the date of return to work.
At the ____(d)____ discretion* employees may be sent to the City physician when additional medical information/clarification is needed to determine the employee’s fitness for work.
beginning of their next regularly scheduled shift* FMB* bureau/precinct commander/administrator* supervisor’s
Regarding Temporary Light Duty Assignments: ____(a)____ will coordinate the placement of employees whose temporary light duty status extends beyond ____(b)____ days. FMB will coordinate medical reviews and work fitness evaluations as recommended by a ____(c)____.
FMB* 30 calendar* division commander
In order to place an employee in 30*000 status a memorandum from the employee’s ____(a)____ must be forwarded to the ____(b)____ and approved.
bureau/precinct commander/administrator* FMB administrator
Regarding procedures for Activation of CISM: The bureau/precinct commander/duty commander requesting the call-out will notify the ____(a)____ to contact who will be advised of the nature of the incident.
Communications Bureau radio supervisor
Physical conditioning programs will be conducted at a police facility* except: ____(a)____ will be allowed to workout on-duty at an off-site location for swimming workouts only* as long as a memorandum is on file* approved by the ____(b)____* listing specific hours* days* and locations.
Dive team members* bureau/precinct commander/administrator
Emnlovees will not work off-duty under the followinn circumstances: Outside the City limits in the capacity of a police officer without approval of a ____(a)____.
division commander
Reference the Off-Duty Log: Employees who do not call in may be subject to suspension/revocation of off-duty work
privileges. A memorandum will be sent to the officer’s ____(a)____ noting the failure to call in for an off-duty job.
commander
NOW THEREFORE* it is agreed that this Memorandum of Understanding (hereinafter “Memorandum”) shall be submitted to the ____(a)____ of the City of Phoenix for its consideration.
City Council
Prior to conducting ____(a)____* the City/Department will consider the necessity of interviewing a Unit Member who is impaired by alcohol or drugs. If the City/Department deems an immediate administrative interview is not necessary* it will/may be scheduled at a later time.
an administrative interview
A unit member and ____(a)____ shall have the right to appear before the departmental Disciplinary Review Board when disciplinary matters are brought before the Board involving the unit member.
his Association Representative
A unit member who receives a written reprimand will be provided a copy of the ____(a)____* if any* supporting the written reprimand at ____(b)____ the reprimand.
official documentation* the time the unit member receives
An off-duty lieutenant will be required at an event where ____(a)____ off-duty sergeants are working. Exceptions may be made by a ____(b)____.
3* precinct commander
Employees working off-duty security jobs at locations that specialize in the sale of consumer goods and who are involved in loss prevention activities must wear the ____(a)____ police uniform. Plainclothes off-duty work at such locations is prohibited without the authorization of a ____(b)____.
authorized* division commander
The Off-Duty Work Detail supervisor may approve the use of City equipment that is assigned to a specific officer (for example* a motor officer’s assigned motorcycle) at the time assignments are made* subject to review by the ____(a)____ or ____(b)____.
Homeland Defense Bureau (HOB) commander* desognee
For off-duty work* ____(a)____ permission from the ____(b)____ may be given for last minute requests of marked patrol vehicles. The Request for Marked Patrol Vehicle for Off-Duty Work Form will need to be signed and submitted ____(c)____ after verbal permission is granted.
verbal* precinct commander* as soon as possible
Unmarked city vehicles will not be used while performing extra-duty or special event jobs with ____(a)____.
Marked patrol vehicles will not be used while periorming extra-duty or special event jobs - with the exception of officers assigned to a ____(b)____ who have assigned vehicles. These vehicles can only be used by the assigned officer with written permission from the ____(c)____.
no exceptions* precinct specialty squad* patrol division commander
____(a)____ cannot* at any time* give authorization for use of marked patrol vehicles for extra-duty or special event jobs.
Precinct commanders
Appeals of proposed suspension/revocations of off-duty work privileges must be submitted in writing to the ____(a)____ within ____(b)____ of notification. Upon receipt of the written appeal* the precinct/bureau commander/administrator will make a determination within ____(c)____.
precinct/bureau commander/administrator* five working days* five working days
Employees who have two or more DUI convictions within a ____(a)____ period or convicted of extreme DUJ* and court ordered to have an ignition interlock device on their personal vehicle/s will author a memorandum indicating the requirements of the court order; such as counseling or community service along with the use of an ignition interlock device* and forward it through the chain of command to their ____(b)____.
five year* division commander
When there is a question as to whether or not an employee’s equipment storage arrangements are adequate* the employee’s ____(a)____ will make the determination.
division commander
At the discretion of the ____(a)____* any employee found responsible for the negligent loss or abuse of City equipment will bear the cost of repair or replacement and may be subject to ____(b)____.
Police Chief* disciplinary action
The employee’s ____(a)____ will review the Discrimination/Harassment Report Control Form with ____(b)____ to determine whether the complaint will be handled through ____(c)____ or through a ____(d)____ and who will handle the investigation
commander/administrator* PSB* informal reporting* formal investigation
All sworn personnel are required to maintain a Class C uniform which will be worn at designated events as determined by a ____(a)____ or ____(b)____.
precinct/bureau commander/administrator* above
The winter period will begin the ____(a)____ and the summer period will begin the ____(b)____* unless otherwise specified by the ____(c)____ or ____(d)____.
third Monday in October* third Monday in April* police chief* his designee
Employees proposing new or changes to uniforms or equipment* will submit a detailed memorandum through their chain of command to the ____(a)____. The memorandum will require endorsement by the employee’s ____(b)____ and the ____(c)____.
Policy/CALEA Unit* division commander* Uniform Committee chairperson
The Class A uniform is the dress uniform that will be worn by ____(a)____* if not wearing a business suit* when attending formal occasions (funerals* conferences* banquets* etc.). ____(b)____ are required to maintain a Class A uniform* but is optional for all other sworn employees.
commanders and above* Commanders and above
All ____(a)____ are required to maintain a Class C uniform which will be worn at designated events as determined by a ____(b)____ or ____(c)____.
sworn personnel* precinct/bureau commander/administrator* above
Non-Line of Duty Funerals (Sworn Officers) - On-duty officers and professional staff may attend the funeral* using departmental vehicles with the permission of their ____(a)____* based on ____(b)____.
precinct/bureau commander/administrator* current manpower and equipment needs
For Line of Duty Deaths (Sworn Officers) Degree of participation and attendance of on-duty personnel will be determined by the ____(a)____ based on ____(b)____.
Police Chief* current manpower and equipment needs
The family of an employee killed in the line of duty will be notified by the employee’s ____(a)____* designee* or in their absence the ____(b)____.
bureau/precinct commander* Department Duty Officer
A Certificate of Recognition will be approved by a ____(a)____
division commander
For the Drug Screen Process: the One-Year Pool includes all sworn employees assigned to:
- ____(a)____ Bureau
- ____(b)____ Bureau
- ____(c)____ Bureau
- ____(d)____ Unit
- ____(e)____ Unit
Drug Enforcement* Property Management* Professional Standards* Special Assignments* Special Projects
For the Drug Screen Process: the Three-Year Pool includes all:
- ____(a)____
- ____(b)____
- ____(c)____
assistant chiefs* police commanders* sworn employees not in the one-year pool
The ____(a)____ will sign the Directive to Appear for Controlled Substance Screening Form and forward to the employee’s ____(b)____* who will notify the employee during the employee’s next scheduled shift.
division commander* supervisor
Attendance at in-service training is mandatory for all sworn personnel below the rank of ____(a)____
commander
When an employee is unable to attend scheduled in-service training* they will verbally notify their ____(a)____ as soon as possible and complete a memorandum that will be forwarded to the ____(b)____.
immediate supervisor* employee’s commander
____(a)____ are responsible to provide remedial training in non-critical subject areas.
Bureau/precinct commanders/administrators
Requests for non-lethal force training will be forwarded to the ____(a)____* who will ensure the training is provided.
Training Bureau commander
Definition: ____(a)____ is the maximum number of first response essential personnel allowed* on-duty and available* during each shift to provide basic police service within the bureau/precinct* as determined by the respective ____(a)____ (normally applied for holidays).
Operational Maximum Staffing* commander/administrator
____(a)____ may deviate from the minimum/maximum staffing requirements in special circumstances based on an articulated need such as New Year’s Eve* special enforcement programs* and bureau/precinct events.
Bureau/precinct commanders/administrators
All assignments will follow the Transfer Policy* however when special consideration for the good of the Department is involved* the ____(a)____ will have the final authority in assigning employees to provide effective coverage.
bureau/precinct commander/administrator
Employees may rescind Transfer Request Forms at any time by directing a memorandum through their ____(a)____ prior to ____(b)____ on the ____(c)____ before the transfer
supervisor* 5:00pm* Monday one week
Medical Treatment of Injured Employees - Minor Injuries Not Requiring Medical Treatment:
Employees who suffer injuries of a minor nature not requiring a physician’s attention may be administered first-aid treatment. Injuries of this type need only be documented with ____(a)____ from the ____(b)____ and a City of Phoenix ____(c)____ Form #150-410.
a memorandum* injured employee* Supervisor’s Report of Industrial Injury
Minor Injuries Not Requiring Medical Treatment - Injuries of this type need only be documented with a ____(a)____ and a City of Phoenix ____(b)____. These documents will be kept in a file separate from the ____(c)____ at the employee’s precinct/bureau for ____(d)____.
memorandum* Supervisor’s Report of Industrial Injury* division/bureau/precinct file* one year
To reopen an industrial injury claim* the employee will submit ____(a)____ through the ____(b)____ to ____(c)____.
a memorandum* chain of command* FMB
In order for the request (for 30*000 Status) to be considered a copy of the ____(a)____ will be attached to the ____(b)____ that is forwarded to ____(c)____.
most current doctor’s note* memorandum* FMB
Applicants for Peer Support Members must submit a memorandum through their ____(a)____ to the ____(b)____ expressing their interest and willingness to be of service in the memorandum.
Peer Support Program coordinator* chain of command
When it becomes necessary to select employees for the CISM team* ____(a)____ will solicit memorandums from any interested
Department employees by publishing an announcement in the Operations Digest
FMB
Eligible officers of any rank desiring membership in the Honor Guard will submit a request via memorandum through their chain of command to the ____(a)____. Only memoranda with favorable ____(b)____ will be considered and interviews of applicants’ supervisor/s may be conducted
Honor Guard Coordinator* supervisor recommendations
All damagelinjury forms should be accompanied by copies of any ____(a)____
written documentation pertaining to the incident
If an employee receives a notice of claim (usually in letter form)* the employee should forward a copy of the notice of claim through the chain of command to the ____(a)____. The notice of claim will be accompanied by a memorandum containing the following information:
- Date and time the employee ____(b)____
- ____(c)____* i.e.* home* work location
- ____(d)____
Legal Unit* received the claim* Place of service* Manner of service
WAIVER OF LIABILITY - Required for all professional staff who wish to exercise during their nonpaid lunch break.
A. If an employee chooses to work out at police facilities* the employee must complete a memorandum and the City of Phoenix Waiver and Release of all Claims Form 80-1070 through their ____(a)____.
B. Copies of the memorandum and the waiver will be maintained in the employee’s ____(b)____ and at the ____(c)____.
chain of command* division file* City Personnel Department’s Safety Division
Permanent coordinators (for off-duty jobs) must submit a memorandum to the ____(a)____ whenever they desire to discontinue coordinating a permanent job.
Off-Duty Work Detail
The privilege of working off-duty may be suspended or revoked for any employee for ____(a)____.
just cause
Employees under internal investigation may have their privileges to work off-duty suspended for ____(a)____.
just cause
The Off-Duty WorK Detail will notify an employee’s ____(a)____ of any reports or observations of misconduct while working in an off-duty capacity. The employee’s ____(b)____ will be responsible for conducting any ____(c)____.
immediate supervisor* immediate supervisor* misconduct investigations
The off-duty coordinator will notify the employee’s supervisor regarding the suspension or revocation of off-duty work privileges on the coordinators ____(a)____. If the circumstances warrant immediate notification* the coordinator will notify an ____(b)____.
next scheduled workday* on-duty supervisor
After a chain of command review and approval (misuse* abuse or lost city equipment and there are no issues)* the completed memorandum* along with an attached copy of the DR* will be maintained by the employee’s ____(a)____.
immediate supervisor
The ____(a)____ reserves the right to suspend/revoke a special event assignment if an employee does not possess or use the following required safety equipment while working a downtown special event:
- Reflective traffic safety vest with the words “POLICE” visible
- Flashlight with traffic cone for all traffic positions
- Traffic whistle
- Traffic box key
DOU lieutenant
For Special Duty Jobs: Employees not appearing as assigned will be removed from the eligibility list for a period of ____(a)____ from the date of the “no show/no call”. The time period will include the employee losing all jobs previously assigned within this ____(b)____ period.
30 consecutive days* 30 day
For Special Duty Jobs: Employees not appearing a second time as assigned within a 12 month period will be removed from the eligibility list for ____(a)____. The time period will include the employee losing all jobs previously assigned within this ____(b)____ period.
12 consecutive months* 12 month
For Special Duty Jobs: Notification of any missed assignments will be made by____(a)____ to the employee’s ____(b)____. All missed assignments will be investigated by the affected employee’s ____(a)____.
memorandum* chain of command* chain of command
The Notice of Outside Employment Form will be completed when outside employment is ____(a)____. (note: this is very different than “off-duty jobs”) The original copy of the Notice of Outside Employment will be maintained in the employee’s ____(b)____.
non-police related* division file
After being sentenced to probation* incarceration* and/or community service* employees will immediately notify their ____(a)____ by ____(b)____.
chain of command* memorandum
A Memorandum of Understanding (MOU) grievance is a written allegation by a unit employee claiming violation/s of the ____(a)____ for which there is no ____(b)____ of review provided by Slate or City Ordinance.
specific express terms of the MOU* Civil Service or other specific method
Under AR 2.61* a grievance is a written allegation by an employee concerning the ____(a)____ of rules and regulations governing personnel practices* and departmental work* rules* working conditions* or alleged improper treatment of an employee* in which the complaint has not been resolved satisfactorily in an informal manner between the ____(a)____ and the ____(b)_____.
interpretation or application* employee* immediate supervisor
Reference misuse* abuse or loss of equipment: If the circumstances of the incident clearly indicate no violation of policy* a ____(a)____ will be completed by the ____(b)____ detailing the incident and the circumstances that led to the loss of the items; for example* the employee followed policy and the items were stolen during a burglary.
memorandum* supervisor
To purchase Department-Owned* Currently Authorized* or Outdated Badges: Employees will author a memorandum to the ____(a)____ requesting authorization to purchase the badge. A record of the badge purchase will be maintained at PMB and a copy of the memorandum will be retained in the ____(a)____.
PMB commander* employee’s Department file
The option to repair or replace damaged items and to determine whether or not damaged items will be returned to the employee* rests with the ____(a)____. To replace lost or damaged items* employees will forward a memorandum through the ____(b)____ stating the circumstances.
approving authority* chain of command
Supervisors will examine damaged items and make written recommendations as to a ____(a)____ value of the item* based on its ____(b)____ and ____(c)____.
full / three-quarter / one-half / or one-quarter* age* serviceability
Grooming and Clothing: May deviate from the standards specified in Operations Orders 3.15 upon approval of ____(a)____
bureau commander
A memorandum* to be completed when recommending an employee for an award will: Specifically name the ____(a)____ and be entitled “Recommendation for _____(b)_____ Award”.
award being recommended* name of whatever the award is
Removal of Department Personnel Files (maintained in FMB):
(a) If a file must be removed from the bureau office* a ____(a)____ will be completed.
(b) The ____(b)____ will be documented.
© The ____(c)____ will be placed in the IN basket on the desk in the File Room.
memorandum* date* time* and file name and number* memorandum
Department Personnel Files (Employee Responsibilities):
• Employees will review their Department file in the presence of a ____(a)____ or ____(b)____ to identify material desired to be purged.
• Employees will then write a short memorandum to their ____(a)____ specifically identifying ____(d)____ they want to be removed from their Department Personnel File.
Fiscal Management Bureau supervisor* designee* immediate supervisor* the material
Employee’s must submit a ____(a)____ memorandum through their chain of command for approval for all in and out-of-state travel; the memo will contain the following:
- Seminar/conference information and how training will benefit the City and employee
- Expense summary
- Requested ____(b)____ time (attached leave slip)
City business leave* City business leave
For missed “Scheduled In-Service Training” The (employee) memorandum must include the reason the employee was unable to attend the scheduled in-service training and the ____(a)____. Supervisors will retain a copy of the memorandum in the ____(b)____.
date that they will be able to attend* employee notes
When an employee is “unable to attend” a “Scheduled In-Service Training”: Supervisors will contact their bureau/precinct ____(a)____ to ensure the employee’s training is rescheduled. Supervisors will notify the ____(a)____ of the employee’s absence from the in-service training and the date the employee will be making up the training.
training representative* Advanced Training Detail sergeant
When an employee is injured and placed on industrial leave or light duty for an extended period of time* they will submit the following documents to the Advanced Training Unit Records Detail:
A memorandum submitted through the chain of command to the employee’s ____(a)____ including the anticipated date when the employee will be able to attend in-service training* and submit a ____(b)____ request. If employees are unable to complete the required documents* their____(c)____ will be responsible for submitting the memorandum and leave notification.
commander* court continuance* immediate supervisor
When an employee “fails to attend” a “Scheduled In-Service Training”: Supervisors will initiate an investigation if the employee ____(a)____ their scheduled in-service training and their leave does not fall into the ____(b)____ categories listed in this policy. Supervisors will serve the employee with a NOI and direct the employee to provide a memorandum at the ____(c)____ detailing the facts of why they failed to attend in-service training as directed.
intentionally missed* authorized leave* beginning of their shift
When an employee receives an overall “Not Met” (on PMG) the employee’s ____(a)____ will be denied. The ____(b)____ will indicate the anticipated date for the next review of the employee’s performance in the space provided on the back of the PMG.
merit increase* reporting supervisor
Reference denied merit increase from “not-met” PMG: Upon issuing follow-up PMG* if the employee receives a satisfactory rating at this time* the ____(a)____ may request that the employee’s original merit increase date be reinstated by indicating this request in an ____(b)____ to the PMG.
reporting supervisor* attached memorandum
Supervisors whose responsibilities include conducting performance appraisals for employees under their command will be evaluated on their ability to:
- Prepare ____(a)____ ratings
- Uniformly apply ____(b)____
- Provide appropriate ____(c)____ as part of the annual PMG process
fair and impartial* rating criteria* coaching and discussion
The Department’s primary responsibility is the delivery of ____(a)____ to the community.
A sufficient number of employees will be maintained in the patrol function to provide ____(b)____.
This policy is intended for day to day operations and does not include operational staffing during a ____(c)____.
quality police service* basic services* mobilization
The Fiscal Management Bureau will be the only location within the department in which the grievance will be filed. A copy of the grievance will not be placed in the employee’s ____(a)____ or work unit ____(b)____.
personnel file* division file
Regarding Supervisor/Subordinate relationships: Where a conflict* potential conflict* or possible future conflict exists* employees must submit a completed “Conflicts in Employment* Supervisory and Contractual Relationships Disciosure” form* listing the name/s of the relative/s* or other individual/s defined in AR 2.91* working for the Department. The form will be submitted through the ____(a)____ to the affected employee’s____(b)____ for consideration and to determine if any action is warranted to eliminate a conflict of interest.
(b) The form must be kept current and will be retained in the employee’s ____(c)____ for ____(d)____
chain of command* bureau/precinct commander/administrator* division file* teo years
Driver Qualifications - Employees will be required to sign the City of Phoenix Driver Qualification Policy Employee Receipt found on the last page of AR. 2.96. Signed City of Phoenix Driver Qualification Policy Employee Receipts will be forwarded to ____(a)____ for retention in the employee’s ____(b)____.
Fiscal Management Bureau (FMB)* department files
Upon separation of employment the Division/Bureau/Precinct file will be merged into the ____(a)____ and purged or retained in accordance with the City Records Retention Schedule* unless ____(b)____.
department file* the employee requests to take their file
Once the PMG has been completed* it will be distributed as follows:
- Original to ____(a)____
- Copy to ____(b)____
- Copy to ____(c)____
- Copy to ____(d)____
City Personnel Department* Police Department File* employee* rating supervisor
The ____(a)____ designated by the Police Chief will oversee/approve all staffing requests and activities of the Honor Guard relating to administrative policies* procedures and standards* as well as appointment* supervision* and training of the Honor Guard.
assistant chief
The decision to use the Honor Guard will rest with the designated Honor Guard ____(a)____.
assistant chief
Exercise equipment donated to the Department must be approved by the ____(a)____ prior to installation or use at any police facility.
Physical Fitness Committee
The final step in an AR grievance filed by a member of PLEA is the ____(a)____ or an ____(b)____.
grievance committees* arbitrator
Non-PLEA employees filing AR 2.61 grievances will comply with the provisions of the AR; The steps in this procedure are:
- Employee’s ____(a)____
- Employee’s ____(b)____
- ____(c)____
- ____(d)____
immediate supervisor* bureau/precinct commander/administrator* Police Chief* Grievance Committee
Changes To/New Uniforms or Equipment: AFSCME may* within ____(a)____ following receipt of the notice* request a meeting of the ____(b)____ to discuss the proposed changes or modifications
ten calendar days* Labor Management Committee
A form is available from Police Supply to order badges from the Department authorized vendor. Badges will only be purchased from Department-authorized vendors* and the completed form will be signed by the employee’s ____(a)____ and forwarded to the ____(b)____ commander with the payment method attached.
supervisor* Property Management Bureau (PMB)
Reference private purchase of authorized badge: If the badge order is denied* the requesting employee may appeal the decision to the ____(a)____ and/or ____(b)____.
Uniform Committee* Uniform Committee Chairperson
Reference policy regarding badge purchase for employees resigning service with the Department: Exceptions to this policy will require the approval of the ____(a)____.
Uniform Committee chairperson
Each bureau/precinct commander/administrator will designate an employee assigned to the ____(a)____ as the ____(b)____. This employee will be responsible for:
(a) Formulating roll-call-training sessions.
(b) Overseeing the administration of roll-call training.
(c) Submitting reports as requested by their division’s Training Needs Committee member through the bureau/precinct commander/administrator.
(d) Schedule annual qualifications (AQ’s) to include the firearms qualification course* firearms target identification and judgment course standards* and other training deemed necessary by the Department
bureau/precinct* training representative
Reference Training Needs Committee Members: Division representatives will be nominated by their respective ____(a)____ to the ____(b)____* who will make final committee membership selections.
division commander* Police Chief
TACTICAL REVIEW TEAM - Will serve as a subcommittee for the ____(a)____.
Training Needs Committee
____(a)____ will keep a record of coaching and career development activities in ____(b)____ for use in preparing developmental plans and the annual rating.
Supervisors* monthly notes
