SGT BOOK 3 Flashcards
Petition AzPOST Board for equivalency credit to satisfy continuing training requirements = ____(a)____
Bureau Precinct Commander/Administrator
Final decision in whether a Supervisors Report of Unlawful Flight report/packet will be completed = ____(a)____
Bureau Precinct Commander/Administrator
Any deviation from OIT training cycle = ____(a)____
Bureau Precinct Commander/Administrator
Call-out City-contracted occupational health service provider for blood testing during business hours = ____(a)____
Bureau Precinct Commander/Administrator
Forcibly remove child from a home = ____(a)____
Bureau Precinct Commander/Administrator
To use an IS who is on probation/parole and to contact their probation/parole officer = ____(a)____
Bureau Precinct Commander/Administrator
To request dismissal or reduction of charges stemming from another agency’s investigation re: IS = ____(a)____
Bureau Precinct Commander/Administrator
To use an IS who refused to sign an Information Source Agreement form = ____(a)____
Bureau Precinct Commander/Administrator
To ride with a Civilian Observer of opposite sex = ____(a)____
Bureau Precinct Commander/Administrator
To subsidize AzPOST Board approved training trips with City funds = ____(a)____
Police Chief
Final decision relating to release of public records = ____(a)____
Police Chief
Use a juvenile as an Information Source = ____(a)____
Police Chief
Commit the department to a recommendation concerning leniency = ____(a)____
Police Chief
To request an Information Source be released on O.R. or reduced bail = ____(a)____
Police Chief
To allow a civilian observer to take photos = ____(a)____
Police Chief
Sign letters permitting employees to obtain federally restricted firearms and equipment ____(a)____ (specific position) or ____(b)____
Division Commander (Mgt. Services)* XO
Deviate from police headquarter parking enforcement guidelines* ____(a)____ or ____(b)____ (specific positions)
Division Commander (Mgt. Services)* XO
To disclose to criminal investigators any information obtained during or after compelled interviews = ____(a)____
legal unit
To exceed authorized vehicle limit of seized/forfeited vehicles (requires 3 people* two inside and one outside dept.) = ____(a)____* ____(b)____ AND ____(c)____
Investigations Division Commander* XO* B & R
Use of departmental equipment* other than standard uniform equipment for off-duty work = ____(a)____
Division Commander
Family being assigned to the same work unit under direction of same immediate supervisor = ____(a)____
Division Commander
Investing in a business that may represent a conflict of interest for department = ____(a)____
Division Commander
To deviate from hair grooming policy = ____(a)____
Division Commander
Compel employee to submit to an independent medical examination by a certified dermatologist = ____(a)____
Division Commander
Reimbursement for civilian clothing and personal items = ____(a)____
Division Commander
Proposed changes to uniforms or equipment = ____(a)____
Division Commander
Exceptions to business attire policy = ____(a)____
Division Commander
To unfound a case = ____(a)____
Supervisor
Call-out specialty vehicles* except PRV = ____(a)____
Supervisor
Citing motorized skateboard violator 8-14 years old = ____(a)____
Supervisor
Releasing DUI keys prior to 10-hour rule = ____(a)____
Supervisor
Booking a sick or injured prisoner = ____(a)____
Supervisor
Not impounding property at the end of a shift = ____(a)____
Supervisor
Approve use of an evidence technician = ____(a)____
Supervisor
Approve solicitation of goods & services ($100 or less) = ____(a)____
Supervisor
Release information to media regarding property loss amounts = ____(a)____ who is ____(b)____
Supervisor* In charge of investigation
Call for SAU = ____(a)____
Supervisor
Solicitation of money donations for department use (real estate goes through Contribution Committee to Council) = ____(a)____
Police Chief
Replace backup firearm lost or damaged while on-duty = ____(a)____
Police Chief
Release statistical data to the media (as provided by P&R) = ____(a)____
Police Chief
Use of electronic surveillance equipment that requires a court order or pen register = ____(a)____
Police Chief
Participate in a task force under control / direction of another agency = ____(a)____
Police Chief
Authorizes employees on permanent light duty assignments* as of Feb. 1984* to continue in their assignment = ____(a)____
Police Chief
To provide traffic control at funeral = ____(a)____
Division Commander
To be paid overtime when department is officially being represented at other agency funerals = ____(a)____
Division Commander
To pay expenditures from the gift fund = ____(a)____
Bureau Precinct Commander/Administrator
Release suspect photo to media = ____(a)____
Bureau Precinct Commander/Administrator
Participate in films* advertisements* or public appearances for local groups = ____(a)____
Bureau Precinct Commander/Administrator
Exchanging prisoners with jurisdictions outside metropolitan phoenix area = ____(a)____
Bureau Precinct Commander/Administrator
Approve secure locations at precinct/bureau for temporary property storage = ____(a)____
Bureau Precinct Commander/Administrator
Activate the TOC = ____(a)____
Bureau Precinct Commander/Administrator
Approve Certificate of Recognition and Certificate of Appreciation = ____(a)____
Division Commander
To issue ATTC to police employee following an on-duty accident = ____(a)____
Division Commander
Authorize employee polygraph examinations = ____(a)____
Division Commander
Take seized / forfeited vehicles home = ____(a)____
Division Commander
Use Information Source (IS) who is a “Roper” = ____(a)____
Division Commander
Use fixed-wing aircraft for cross-country transportation = ____(a)____
Division Commander
Allow exceptions to the submachine gun policy (specific position) = ____(a)____
Division Commander (Operational Support)
For an undercover officer to carry two primary weapons (____(a)____ and ____(b)____)
Division Commander* Firearms Training Detail Supervisor
Use overtime for Honor Guard members = ____(a)____
Division Commander
Reserve officer operational assignments outside of patrol function = ____(a)____
Division Commander (Patrol Ops. South)
Assigns Reserve Officer to specific patrol squad = ____(a)____
Division Commander (Patrol)
Use the academy range during non-business hours = ____(a)____
Division Commander (Professional Standards)
Requests for in excess of $100 from the CRB Activities fund = ____(a)____
Division Commander
Release an area for re-entry after it has been evacuated = ____(a)____
Fire Department Incident Commander
Release investigation files that contain medical records (specific position) = ____(a)____
Division Commander (Professional Standards)
Initiate Tactical Alert (first stage of a general mobilization) = ____(a)____
Bureau Precinct Commander/Administrator
Use guards at hospital = ____(a)____
Bureau Precinct Commander/Administrator
Approve solicitation of donations* goods & services* between $101 - 499 ($500 and up goes to contribution committee) = ____(a)____
Bureau Precinct Commander/Administrator
Notify when making a political appearance regarding an issue in which the City has interest (specific position) = ____(a)____
Commander (City Manager Liaison)
Recommend scaling down Phase III of the Missing Persons Response Plan = ____(a)____
Commander (FIB)
Authorize employees to carry personally owned shotguns = ____(a)____
Bureau Precinct Commander/Administrator
Honor telephone demand from another agency to arrest subject on felony warrant before warrant is in system (____(a)____ or ____(b)____)
duty commander* VCB supervisor
To use a helicopter for surveillance duties* (3 specific positions) = ____(a)____* ____(b)____ or ____(c)____
Air Unit Supervisor.* TSB Cmdr.* or Duty Cmdr.
Allow exceptions to no using canines for crowd control = ____(a)____
Commander (TSB)
Allow exceptions to entering only training received in the last 3-years into the training records system (specific position) = ____(a)____
Commander (TB)
Wearing other than uniform at off-duty jobs (then to Off-Duty Work Detail supervisor for site approval): ____(a)____ of ____(b)____ where ____(c)____
Commander* precinct* where job located
To use hypnotic assistance = ____(a)____
Commander (VCB)
Final decision re: transfer requests of reserve officers = ____(a)____
Commander (Reserve)
Requests for commission and identification/access cards to headquarters will require a memorandum signed by either a ____(a)____ or ____(b)____
Bureau Precinct Commander/Administrator* section supervisor
Approves minor changes to departmental forms = ____(a)____
Commander (P&R)
Approves MDT and PACE Manual entries (specific person) = ____(a)____
Bureau Precinct Commander/Administrator (CSB)
May order a review of the actions of Phoenix officers involved in a pursuit initiated by another agency = ____(a)____
Command Officer
Exceptions to the Burglary/Robbery alarm and camera policy = ____(a)____
Division Commander
Voiding/dismissing ATTC’s for Informants = ____(a)____
Division Commander
The person in charge at an explosion scene is the Bomb Detail supervisor* or when absent* the ____(a)____* will be in charge of activities at the scene.
senior investigator
If the responsible party decides to evacuate* officers will recommend that the evacuation be completed* including all searchers* at least ____(a)____ minutes prior to the time designated by the suspect* and will remain in effect for at least ____(a)____ minutes after the designated time.
15
In the event of a bomb threat the Bomb Detail may be called by a supervisor in unusual circumstances. The decision to assume the investigation will be made by the ____(a)____.
Bomb Detail
When employees receive a bomb threat against Police Headquarters* the ____(a)____ will be notified immediately. Civilian employees will refer threat calls to a sworn officer. The ____(a)____ will notify the Police Chief’s Office* the Police Chief’s staff will notify other bureaus in the building. After business hours the ____(b)____ will be notified and direct search activities.
Communications Bureau* Duty commander
At police facilities other than 620 W.* the bureau/precinct commander or designee will be responsible for the investigation of bomb threats against precinct stations or other police facilities. Civilian employees will refer threat calls to a sworn officer. The results of an investigation will be immediately reported through channels to the ____(a)____* ____(b)____* or the ____(c)____.
Police Chief* a division commander* duty commander
Any employee advised of a bomb threat to a municipal facility will immediately report the information to the ____(a)____. The ____(a)____ is responsible for initiating the special procedures outlined in this order and for notifying department officials when a bomb threat is reported against any municipal facility.
Communications Bureau
Upon notification of a bomb threat against any of the following facilities* the Communications Bureau will dispatch a ____(a)____ and ____(b)____ (preferably NRU downtown bicycle personnel):
Phoenix City Hall* 200 West Washington Street
Calvin Goode building* 251 West Washington Street
Historic City Hall* 125 West Washington Street
305 Building* 305 West Washington Street
sergeant* 5 officers
The following notifications will be made after officers have been dispatched to the scene of a bomb threat at any downtown facility: Police Chief* an assistant chief* City manager liaison commander* or the duty commander* as determined by the time of the incident (by Communications Bureau)* the on-duty commander for the Police Department will then notify ____(a)____ and the ____(b)____.
mayor* city manager
For a bomb threat at a downtown facility* the following procedures will generally apply during normal business hours:
A command post will be established in the Phoenix City Hall ____(a)____ unless a device is believed to be in the there. In such an event* the command post will be located at ____(b)____ in the Plaza area east.
loading dock area on the north side of the building* 2nd Ave south of Adams
For a bomb threat at City Hall* upon request by the supervisor at the scene* a ____(a)____ supervisor will proceed to Phoenix City Hall with ____(b)____ plainclothes officers* who will assist in the overall operation at the scene.
GIB* 10
____(a)____ is the appropriate alert level when one unconfirmed call of dubious credibility is received. Maintenance employees will search all common areas. Police officers will clear the Mayor’s* Council’s* and City Manager’s floors (11th and 12th)* and areas open to the public.
Alert I
This alert level is appropriate when two or more threat calls are received or when one serious* credible call is received. Floor wardens and aides are directed to carefully inspect all areas of the building. Police officers will supervise searches and recheck high-risk areas. Maintenance employees will search common areas. The police supervisor should consider using the Bomb Detail Explosive-detecting Canine Teams. Upon approval by the City Manager’s Office* floor wardens and aides may notify employees that a bomb threat has occurred and city employees may leave if they fear for their lives.
Alert II
The building is evacuated according to the Evacuation Plan. This alert level must be authorized and initiated by the City Manager’s Office. However* any police officer or floor warden may temporarily evacuate a single floor if there is serious reason to believe an explosive device has been located on that floor.
Alert III
If a bomb threat call is received involving other miscellaneous City facilities other than those listed in this order* a ____(a)____ will be dispatched to the scene to direct operations of police personnel and assist in accordance with accepted procedures as outlined in this order. The Police Chief* an assistant chief* or the duty commander will immediately be advised of the threat by the Communications Bureau and will be kept fully informed of the progress of the investigation through the Communications Bureau.
patrol supervisor
The ____(a)____ is the center from which the Police Department’s response to civil disorder will be managed and is headed by a ____(b)____. During widespread civil disorder events* the ____(c)____will focus on tactical and strategic-level decisions* while policy decisions will be the responsibility of the ____(d)____ commander.
TOC* division commander* TOC* EOC
The ____(a)____ is the command center from which the City’s response to civil disorder will be managed. The ____(a)____ will be responsible for making policy-type decisions.
EOC* EOC
In the TOC* the overall operations will be at the direction of the ____(a)____* who will serve as the incident commander. During a spontaneous event* the highest ranking officer on duty will function as the incident commander until relieved of such duty by the ____(a)____ or a designee.
Patrol Division Commander* Patrol Division Commander
Field Force ____(a)____* under the direction of a commander* will be responsible for:
Security of Fire Department units responding to calls within incident boundaries
Commanding all police/fire staging areas* depending on scope of incident
Charlie
If the ____(a)____ or ____(b)____ opens the EOC* the Police Department will send the necessary commanders to the EOC for staffing. EOC commanders will maintain telephone contact with the TOC to ensure proper coordination of activities with other City departments. (note: Tactical-level decisions will be made from the TOC.)
Mayor* City Manager
Under Field Force Organization: A field force is a highly mobile unit comprised of at least ____(a)____ squads (including ____(b)____ and ____(c)____ per squad) under the command of a lieutenant. A field force is also accompanied by a two-person prisoner wagon and a four-person security vehicle (utilized to provide police vehicle security).
6* 1 sergeant* 7 officers
Under Field Force Organization: A field force is a highly mobile unit comprised of at least six squads (including one sergeant and seven officers per squad) under the command of a ____(a)____. A field force is also accompanied by a two-person prisoner wagon and a four-person security vehicle (utilized to provide police vehicle security).
Lieutenant
Under Field Force Organization: A field force is a highly mobile unit comprised of at least six squads (including one sergeant and seven officers per squad) under the command of a lieutenant. A field force is also accompanied by a ____(a)____ and a ____(b)____ security vehicle (utilized to provide police vehicle security).
two-person prisoner wagon* four person
Field Force Leader - The lieutenant has several key responsibilities; i.e.* to direct a specific FF* to coordinate activities with other police personnel* and to maintain communication with the TOC or command post* the leader’s staff will consist of: ____(a)____* ____(b)____ and ____(c)____
Sgt (alt. lead)* Ofc. (Scribe)* Ofc. (alt. scribe)
Standard Field Force (including all six squads + support) - Will consist of ____(a)____ supervisors and ____(b)____ officers.
8* 50
The Police Chief* an assistant chief* or a duty commander can order a department wide mobilization. During such time the department will be reorganized into two shifts: ____(a)____ with hours ____(a)____* and ____(b)____ with hours ____(b)____.
Alpha / 0400-1600* Bravo / 1600-0400
For a mobilization - A large area designated as an assembly point; e.g.* Coliseum parking lot* will be commanded by a ____(a)____ and staffed with:
· Lieutenant
· Motor sergeant
· Motor officers to provide traffic control and security
precinct commander
Minimum Staffing Alert - Upon designation of a minimum-staffing alert by the ____(a)____* each precinct will immediately: Assign one* 2-officer unit to each squad area in the precinct. (note: minimum staffing units will be dispatched on priority one calls only until the situation is stable enough to determine further service levels).
Division Commander
During response to problem area* and at the discretion of the ____(a)____* field force units may be divided into squads to address several problems simultaneously. (note: field force leader is in the lead vehicle).
FF leader
For anticipated events* the CRB commander will have ultimate responsibility for developing an action plan at least ____(a)____ days prior to the event* if time allows. Afterwards he will submit an after action report to his division commander within ____(b)____ days of the event.
14* 10
The ____(a)____ division commander* a designee* or a ____(b)____ can authorize opening the TOC.
patrol* duty commander
A FF commander ____(a)____ (can or cannot) authorize the use of chemical agents. Chemical agents will only be used when absolutely necessary and when other passive means have failed to restore order. The decision to dispense gas ____(b)____ (can or cannot) be further delegated.
can* cannot
All calls for service in the affected area will be dispatched through the TOC to a FF unit. Only priority one and priority two calls needing immediate attention will be dispatched. Calls for service in the non-affected areas will be dispatched according to the Communications Bureau Civil Disorder Response Plan. The decision to restrict calls based on the incident will be made by the ____(a)____* a ____(b)____ or the ____(c)____.
police chief* division commander* duty commander
Reference logistical support* - support at the scene of a major incident will be provided by the ____(a)____. ____(b)____ will be responsible for obtaining needed equipment or resources; e.g.* water* ice* fencing* Port-A-Johns* tents* etc.
PMB Police Supply* Police Supply
Citizen complaints of police misconduct during a civil disturbance will be recorded and investigated in accordance with existing procedures ____(a)____ after police operations concerning the demonstration are ended. If a complaint is such that it would subject the department to severe public criticism or liability* or is serious enough to result in disciplinary action if substantiated* the ____(b)____ will be notified of the nature of the complaint as soon as possible.
as soon as practical* on-scene commander
After termination of civil disorder activities are completed* the following will be done:
(1) The Tactical Operations Commander will conduct a critique with the supervisors involved.
(2) The Tactical Operations Commander will prepare an after-action report which will be submitted* along with a copy of the Command Post Log* to the Patrol Division Commander within ____(a)____ days.
5 calendar
In terms of the after action report following a civil disorder incident* the Tactical Operations Commander will submit within 5 calendar days a report to the ____(a)____ who will then submit a final report to the Police Chief.
Patrol Division Commander
____(a)____ PLEA and/or one PPSLA representative may respond to the scene and attend the ____(b)____ briefing conducted by a person designated by the on-scene supervisor.
The PLEA and/or PPSLA representative who responds to the scene ____(c)____ (will or will not) be the representative who directly represents the affected employee during the investigation.
1* secondary* will not
Employees involved in a serious incident ____(a)____ (will or will not) be allowed to talk about the incident* except to ____(b)____. Discussion about any specific* relevant details of the incident should be avoided to maintain the integrity of the investigation* unless there is an on-going need for ____(c)____ necessary to resolve an in-progress event.
will* another employee that is also involved in the incident* tactical information
Reference the ____(a)____ Briefing - The following personnel may participate:
PLEA and/or PPSLA representative
CISM coordinator or designee
Any other interested parties who are allowed by the ____(b)____
secondary* on-scene supervisor
Eligible for any detective assignment:
Any officer who was assigned to the Investigations Division or to a precinct detective squad on or before ____(a)_____* OR
Any officer who has successfully completed the Department’s Investigator Training School or an equivalent course certified by ____(b)____* AND has worked satisfactorily in a detective assignment for ____(b)____.
Dec. 31* 1979* the Arizona Peace Officer Standards and Training (AzPOST) Board* one year
The last possible date to rescind a transfer request is ____(a)____ on the ____(b)____ ____(c)____ before the transfer.
The employee may rescind the transfer at a later time only if they did not receive ____(d)____ of the transfer in verbal and/or written form.
5:00 p.m.* Monday* one week* adequate notice
Position transfers from one bureau/precinct to another require written approval of the affected ____(a)____. This authority ____(b)____ (can/cannot or will/will not) be delegated.
Division Commanders* will not
The last possible date to rescind a transfer request is ____(a)____ on the ____(b)____ before the transfer.
5:00 pm* Monday - one week
Probationary employees cannot submit a transfer request until ____(a)____ months have passed* and a new transfer will not be granted until they have completed their ____(b)____. (note: regular employees must finish ____(c)____ in assignment before transfer* but can submit request at any time - except for specific exceptions)
11* probationary period* 12 months
Employees may be transferred on a temporary basis to any position within their job class with approval of the ____(a)____. If the temporary transfer involves two divisions* the transfer must be approved by both ____(b)____* or their designee.
division/bureau/precinct commander/administrator* division/bureau/precinct commander/administrator
Temporary transfers will normally not exceed ____(a)____.
30 days
Undercover officer rotation applies to the following specialty assignments: Undercover detectives assigned to the ____(a)____ of DEB* Special Projects Unit undercover detectives of PCB assigned as ____(b)____* undercover officers assigned to the ____(c)____ . The assignment can not exceed ____(d)____ without approval from the affected division commander who can grant a max of ____(e)____ extension.
Street Enforcement Squads* scouts/buyers* Vice Enforcement Unit* 5 years* 1 year
Each affected ____(a)____ will furnish a list to the appropriate division commander prior to ____(b)____ of each year showing assignment anniversary dates for each officer affected by this rotation (mandatory undercover). Rotated personnel may not be considered for transfer back to an undercover assignment until they have served a minimum of ____(c)____ in a non-undercover capacity.
bureau commander* January 1* 1 year
The ____(a)____ may change or eliminate the reserve program ____(b)____.
Police Chief* at any time
Reserve officers will serve a minimum of ____(a)____ hours per ____(b)____. (note: reserve officers serve ____(c)____ hours in each class on probation)
60* calendar quarter* 500
The ____(a)____ will appoint a Reserve Division Assistant Chief to serve as a Reserve Division Commander who will oversee and direct Reserve Division operations.
Police Chief
Reserve officers* regardless of rank* will be compensated for court overtime at 1.5 the hourly rate of a step ____(a)____ for full-time officers.
five
In reference to transitioning to “Full-Time Police Officer” status: In order to be eligible for processing* the reserve officer must achieve Full Authority Peace Office status* have completed the ____(a)____ Program* ____(b)____ Program* completed ____(c)____ hours after completing the Field Training Program* and have a “Met” on the last two performance evaluations* and successfully maintained reserve officer ____(e)____ status.
Post-Academy* Field Training* 1040* solo-capable
While working off duty in a police capacity* officers will not normally be entitled to overtime compensation for taking action on or off the off-duty employer’s premises* unless the ____(a)____ or a ____(b)____ authorizes the placement of an off-duty officer to on-duty status.
duty commander* bureau/precinct commander
Granting of overtime should be avoided if an employee is on paid leave status. If it appears* however* that exceptions should be permitted* the exception will be approved by the appropriate ____(a)____.
Division Commander
Requests for leave of absence ____(a)____* not in excess of 30 working days* will require the approval of the employee’s immediate supervisor. Requests for leave of absence ____(b)____* not in excess of 30 working days* will require only the approval of the Police Chief. All requests for leave of absence without pay for more than 30 working days* excluding industrial injury leave* will require the approval of - all - the following: ____(c)____* ____(d)____* and ____(e)____
with pay* without pay* police chief* city manager* personnel director
Sworn employees through the rank of ____(a)____ who ____(b)____ (are or are not) scheduled to work on a holiday will be allowed to sell up to eight hours accrued and unused vacation time on a holiday.
Lieutenant* are not
If the employee wishes to apply for FMLA* or in some cases the department designates an employee’s leave as FMLA leave* the documentation must be completed and returned to FMB within ____(a)____.
15 days
What kind of time can an employee use during “FMLA” type incident that will not be tracked as FMLA = ____(a)____.
comp (can only use BI or BV for FMLA)
When an employee returns to work from an FMLA approved absence* the department may require a Fitness for Duty Certification from the employee’s physician. The Department ____(a)____ (can or cannot) require the employee to obtain a release from the City Physician as a condition of returning to work.
cannot
Probationary employees on FMLA leave for more than ____(a)____ will have the entire period of absence added to their probationary period.
30 calendar days
An employee on a continuous leave of absence of ____(a)____ or longer will have the merit date adjusted to account for the period of absence from the ____(b)____th day until the employee’s return to work.
30 working days* 30
Before returning to duty from an illness of more than ____(a)____ days on a 5/8 schedule* or ____(b)____ days on a 4/10 schedule* employees will obtain a statement from their physician qualifying them for their class of work.
12* 10
All sworn and civilian employees will contact the Fiscal Management Bureau to complete a retirement checklist and any other retirement benefits/requirements ____(a)____ days prior to their date of retirement.
30 to 60
____(a)____ light duty employees who are reassigned to Permanent Light Duty (PLD) as a result of a qualified medical opinion will be able to continue working on light duty status ____(b)____ of service - whereas - ____(c)____ light duty employees who are granted Permanent Light Duty (PLD) subject to the provisions granted in the Operations Orders and Personnel Rules* only until they are able to return to full-duty capacity or become eligible for ____(d)____* (whichever comes first).
industrial* beyond 20 years* non-industrial* retirement benefits
Employees with twenty or more years of service will not be eligible to serve in a temporary light duty capacity as a result of a non-industrial injury for longer than ____(a)____.
six months
Employees on extended leave due to the Family and Medical Leave Act (FMLA) under provision F-1 ____(a)____ (will or will not) be allowed to work off-duty following established off-duty procedures. Employees on extended leave due to FMLA under provision F-2 ____(b)____ (will or will not) be allowed to work off-duty in a police capacity. Other exceptions require the approval of the employee’s ____(c)____.
will* will not* division commander
Reference the Flexible Workplace Program* this temporary program will allow employees who live within the City of Phoenix* with departmental approval* the flexibility to perform certain work assignments either at home or at an alternative work site away from the main work location to fulfill departmental needs. (See Administrative Regulation 2.142.) A memorandum outlining the request must be submitted through the chain of command and must be approved by the ____(a)____.
affected division chief
The Peer Support Program will be administrated and overseen by the ____(a)____. The Peer Support Program coordinator will be the ____(b)____ sergeant.
Fiscal Management Bureau Administrator* Employee Assistance Unit
Employees and their families are entitled to ____(a)____ counseling sessions at City expense. Up to ____(b)____ appointments may be scheduled on work time (no more than ____(c)____ hours each) per year* with prior approval of a ____(d)____* and time used may be charged to “City Business.”
12* 3* 2* supervisor
The CISM coordinators are the ____(a)____ and ____(b)____.
FMB Administrator* Employee Assistance Unit (EAU) sergeant
In reference to the “Report of Property Damage/Injury Form” (80-511D)* the authorization levels are as follows:
Property Damage Only - approval by a ____(a)____ is required.
Personal Injury - approval by a ____(b)____ is required.
bureau/precinct commander* division commander
In reference to fitness programs: Hourly Sworn Employees are defined as any employee in an hourly status to include a paid lunch break. Exercise facilities will only be used by hourly sworn employees in an ____(a)____ and will not be utilized during the employees ____(b)____.
off-duty status* paid lunch period
Refusal of Jobs - If the next coordinator on the list refuses to coordinate the job* the coordinator will be suspended from the list for ____(a)____ days* barring exigent circumstances. If the coordinator is a Police Department employee* an appeal may be made through the ____(b)____.
90 days* existing grievance process
Police employees cannot be coordinators for city-paid jobs unless it is directly related to their ____(a)____ assignments/responsibilities.
full time job
Staffing off-duty jobs: There will be at least one off-duty officer for every ____(a)____ people at an event. For special event liquor permit situations* the precinct commander and the Organized Crime Bureau commander* or their designees* will confer and together determine the number of officers required. There will be one off-duty supervisor for every ____(b)____ off-duty officers at an event. An off-duty lieutenant will be required at an event where ____(c)____ off-duty sergeants are working. Exceptions to this ratio may be made by the ____(d)____ based on the nature of the event and/or the participants.
100* 4* 3* precinct commander
In terms of grievance files* the ____(a)____ officer is responsible for the security of grievance files. Grievances will be retained for ____(b)____ years and will then be destroyed. An annual analysis of grievances will be conducted to identify trends or other issues; this report is required by ____(c)____ for the previous fiscal year.
police personnel* 5* July 1st
Behavior that constitutes sexual harassment as defined by this policy includes but is not limited to the following: ____(a)____ Harassment* ____(b)____ Harassment* ____(c)____ Harassment* sexual favors. It ____(d)____ (is or is not) a requirement that the complainant be the intended target of the offensive conduct. Whether or not harassment occurred depends on which of the following ____(e)____:
(A) Whether the act was intended to cause harm;
(B) On the impact of the act on the complainant’s employment or work environment.
verbal* physical* visual* is not* B
Reference filing an EEO Complaint* if filing with an outside agency the complaint must be filed within ____(a)____ days of the alleged acts; however* there is no time limit for complaints filed with the ____(b)____.
180* city
____(a)____ is the coordination point for EEO complaints for the Police Department.
PSB
Supervisors will complete and forward to their ____(a)____ a Discrimination/Harassment Control Form (80-553D) in any of the following instances: (1) When an employee expresses a desire to file a complaint of a potential EEO policy violation regardless of whether is it addressed ____(b)____. (2) When an internal investigation is initiated. The Discrimination/Harassment Control Form will be completed whether or not the situation was resolved with ____(c)____.
commander/administrator* formally or informally* coaching or a formal investigation
In terms of EEO complaints: If the complainant requests the matter be handled informally* the request will be reviewed by the ____(a)____ commander and the ____(b)____ to determine whether informal handling is appropriate. If they concur on informal resolution* and if the ____(c)____ agrees* the complaint may be handled using the Informal Reporting Process.
PSB* EEO Liaison* complainant
When the informal review process is used for EEO complaints* the ____(a)____ will follow up with the complainant within ____(b)____ days from the final resolution of a complaint resolved through the Informal Reporting Process to ensure the offending behavior has ceased and that there has been no retaliation.
Supervisor* 30-60 days
Once a determination is made that an EEO case should be formally investigated* the ____(a)____ commander and the ____(b)____ will determine whether the chain of command* PSB* or an outside agency will conduct the investigation. Formal investigations will be completed within ____(c)____ days* absent extenuating circumstances.
PSB* EEO Liaison* 90
On an ____(a)____ basis* the Fiscal Management Bureau will prepare an Affirmative Action Plan and an Affirmative Action Progress Report to document the department’s efforts to achieve parity in the labor force* promotional training* and purchasing practices. Affirmative Action Progress Reports will be retained on file for a minimum of ____(b)____.
annual* 5 years
Officers will not apply for a warrant for assault upon themselves or file suit for damages without reporting the matter to the ____(a)____ through proper channels.
Police Chief
Plainclothes employees may consume alcoholic or non-alcoholic beer* or wine substitute beverages* on-duty only in conjunction with an official investigation and with the prior approval of ____(a)____.
a supervisor
Any employee responsible for willfully or negligently damaging City equipment may be required to ____(a)____ of the repair or replacement at the discretion of the ____(b)____; and the employee may be subject to ____(c)____
bear the cost* Police Chief* disciplinary action
Reference political activity* for an appearance regarding an issue in which the City has an interest* employees will send a ____(a)____ of notification to the ____(b)____ prior to their appearance.
memorandum* City Manager Liaison Commander
All employees will keep their supervisors informed of any unusual activity* situation* or problem with which the department would be concerned. All incidents will be reported to a supervisor as soon as possible and/or no later than ____(a)____ after the incident. If an employee’s immediate supervisor is not available* the employee will notify another supervisor ____(b)____.
24 hours* in their chain of command
Employees will not care for minor children while on-duty or while working in an off-duty police capacity without prior approval of their ____(a)____.
commander/administrator
When working off-duty* the only authorized uniforms are the Class ____(a)____ and ____(b)____; specialty detail uniforms (shirts* pants* or any specialty uniform items) are prohibited when ____(c)____.
C* D* working off-duty
Mustaches may extend no further than ____(a)____ beyond the corner of the mouth and cannot extend ____(b)____ the corner of the mouth. Sideburns will be no more than ____(c)____ wide at the widest point (measured from the natural hairline nearest the ear)* not extend below the bottom of the ear lobes* and will be neatly trimmed.
1/2 inch* beyond* 1 1/2
Pseudofolliculitis Barbae (PFB) Medical Condition - A memorandum and physician’s statement will be forwarded through the chain of command to the employee’s ____(a)____ for approval. For an independent Medical Examination the approval of the employee’s ____(b)____ is required. If authorized* facial hair will be maintained no longer than ____(c)____ in length. Employees must submit a new memorandum and new physician’s statement to their bureau/precinct commander for approval ____(d)____.
bureau/precinct commander/administrator* division commander* 1/4 inch* annually
The final authority for deciding the appropriateness of tattoos* brands* or jewelry rests with the ____(a)____ or ____(b)____.
Police Chief* his designee
While on duty* uniformed female personnel may wear ____(a)____ earring per ear. Sworn female personnel in business attire and non-uniformed civilian male and female personnel may wear ____(b)____ and ____(c)____ earring per ear or two stud earrings per ear. Sworn male employees will not wear earrings while on duty unless authorized.
1 stud* 1 dangling* 1 stud
When deemed operationally necessary* employees in undercover assignments may display tattoos* brands* or jewelry otherwise prohibited by this policy with the approval of the ____(a)____ (____(b)____ or higher).
unit commander* lieutenant
With the approval of a ____(a)____* officers may wear FTO patches while training on other than an FTO squad and receiving FTO pay.
Division Commander
Reference expert shooter/years of service/physical fitness pins* no more than ____(a)____ will be worn on the right pocket at one time. If ____(b)____ are worn* they will be centered on the right pocket.
3 pins* 3 pins
Privately purchased badges obtained in conformance with this policy will not be traded* sold* transferred* assigned* or in any way disposed of without the express written permission of the ____(a)____ or ____(b)____. Sworn employees with ____(c)____ or more years of service who resign from the department under honorable conditions may purchase their breast badge.
Police Chief* designee* 5
Reimbursement for business attire and personal items must first be approved by a ____(a)____.
Division Commander
At the discretion of the ____(a)____* the department may be officially represented at the funerals of Arizona law enforcement officers. At least ____(b)____ members of the Honor Guard will attend. ____(c)____ motor officers and one motor supervisor may also attend. Officers will be scheduled to attend during normal duty hours as overtime will not be allowed unless previously authorized by ____(d)____.
executive assistant chief* 4* 4* division commander
Award Board members will serve ____(a)____ terms* except as noted: Medal/award winners are rotated ____(b)____. Civilian members are rotated ____(c)____. Honors Board chairperson and secretary are not affected by term length.
2 year* annually* annually
Commendations must be approved by the employee’s ____(a)____ or designee in order to be included in the employee’s department file.
Division Commander
Increased severity of violation and disregard of policy that ____(a)____* with ____(b)____ approval* may offer a ____(c)____ suspension in lieu of a DRB* or may refer the employee to the DRB.
Commanders/Administrators* Division Commander* one-day
The matrix is divided into four sections: Matrix Layout* Levels of Discipline* Classifications of Misconduct* ____(a)____
Classification Guidance Criteria
The matrix is divided into four sections: Matrix Layout* Levels of Discipline* ____(a)____* Classification Guidance Criteria
Classifications of Misconduct
The matrix is divided into four sections: ____(a)____* Levels of Discipline* Classifications of Misconduct* Classification Guidance Criteria
Matrix Layout
The matrix is divided into four sections: Matrix Layout* ____(a)____* Classifications of Misconduct* Classification Guidance Criteria
Levels of Discipline
What are the appropriate time considerations for the following* in terms of dealing with investigations: Supervisory Counseling: \_\_\_\_(a)\_\_\_\_ Written Reprimand: \_\_\_\_(b)\_\_\_\_ All Suspension \_\_\_\_(c)\_\_\_\_ Demotion: \_\_\_\_(d)\_\_\_\_
1 year* 3 years* 5 years* 5 years
If extreme mitigating or aggravating factors exist relative to the policy violation and/or the employee has a history of serious policy violations ____(a)____ may deviate from the standard recommended level of disciplinary action in the Discipline Matrix upon approval of the ____(b)____.
commanders/administrator* executive assistant chief
When the final classification is Class ____(a)____ Step ____(b)____ or Class ____(c)____ (any step)* the final copy of the
investigation will be forwarded to the Police Chief for - 1: designation to be reviewed by the DRB* e.g. 140-240 hour suspension* and/or demotion* and/or termination or - 2: a Laudermill hearing (in cases of termination as the only alternative for discipline).
(a) If the option is a Laudermill hearing (termination)* the involved employee will be given notice at least ____(d)____ working days prior to the hearing and will be provided with a copy of all the supporting documentation.
(b) The involved employee and a representative (if the employee requests) may attend the Laudermill hearing.
D* 3* E* 5
Unless directed by the ____(a)____* the Disciplinary Review Board will not review an investigation that requires termination for the purposes of recommending discipline.
Police Chief
The Use-of-Force Review Board Chair will review all Class ____(a)____ incidents before the board convenes to determine the necessity for a Board review of the incident. If the chair determines a Use-of-Force Review Board is not necessary* a memo with recommendations will be forwarded to the ____(b)____ for approval. The employee’s chain of command will be notified of the results and appropriate action will be taken. All Class ____(c)____ incidents will automatically be reviewed by the Use of Force Board.
I* II* & IV* police chief* III
The use of force reports involving the Taser will be forwarded through the chain of command to the involved officer’s ____(a)____ for review. At the discretion of the ____(b)____* the incident report may be forwarded to the Use of Force Board chairperson for additional review.
division commander* division commander
The employee/s involved in the use-of-force incident ____(a)____ (will or will not) be required to appear before the board. The purpose of such an appearance will be to give the involved employee/s the opportunity to relate the circumstances and decision process in the use-of-force incident. The employee’s ____(b)____ will accompany the employee to the review board.
will* immediate supervisor
Employees are allowed to be accompanied to the Use-of-Force Review Board by a unit representative* however* the representative will be a ____(a)____ during the review.
passive observer
Reference out-of-policy use of force incidents: A memorandum will be sent to the affected employee’s ____(a)____ to request: The employee’s ____(b)____ discipline and commendation record* and the employee’s Employee Performance Management Guide. These items will be sent to the DRB/UFB coordinator in the Police Chief’s office within ____(c)____ days for inclusion in the DRB package.
Bureau Precinct Commander/Administrator* 5 years* 5 working
The presence of any ____(a)____ members constitutes a quorum for doing business for the DAC.
5
Representatives of the labor units and the CAPS Admin Lieutenant are not voting members of the DAC. In the event of a tie vote for the DAC* the deciding vote goes to the ____(a)____.
DAC Chairperson
Upon receipt of the traffic collision* pursuit* or driving incident packet by the DAC chairperson or designee* it will be logged in and then forwarded to the ____(a)____ for classification:
For Review
Not for Committee Review (clearly in policy/not at fault)
Supervisor (VCU)
Reference the Discipline Matrix Committee (DMC): Committee Members will meet ____(a)____ in ____(b)____ and as needed during the year* the location of the meetings will be announced by the chairperson. The presence of any ____(c)____ members constitutes a quorum for doing business.
annually* July* 5
In reference to the PAS Board: The presence of any ____(a)____ members constitutes a quorum for doing business. The board will convene as needed and deliberate as to the issues presented in the PAS Board Review. The board will report its recommendations to the employee’s ____(b)____.
5* division commander
The ____(a)____ recommendation for intervention may consist of one or more of the following:
· Training Needs/Revisions (Employee/Department)
· Professional Counseling
· Coaching
· Department Policy Revisions
· Decide that no corrective action is necessary
PAS Board’s
Four levels of the Matrix involve suspensions (____(a)____ through ____(a)____)* and the progressive hours are ____(b)____* ____(c)____* ____(d)____* ____(e)____
3 through 6* 8-60* 40-120* 80-180* 140-240
The ____(a)____ will be responsible for ensuring that all complaints being investigated by subordinates are completed within a reasonable time* usually not to exceed ____(b)____ from the time the complaint was made. A review of the complaint status should be conducted on a ____(c)____ interval.
bureau/precinct commander/administrator* 24 days* 7 days
If employees from multiple precincts or bureaus are involved* the incident will be investigated by the Professional Standards Bureau at the discretion of the ____(a)____.
Police Chief
Supervisors working in an off duty capacity ____(a)____ (will or will not) be responsible for investigating alleged incidents of misconduct concerning officers working off-duty under their supervision. An on-duty supervisor ____(b)____ (will or will not) be called to handle the complaint.
will* will not
In relation to internal investigations: PSB may provide functional supervision of the investigation or may assume full responsibility at the direction of the ____(a)____ or request of the affected ____(b)____.
Police Chief* division commander
PSB has the authority to reinvestigate a matter believed to be incomplete with the concurrence of the ____(a)____ or affected ____(b)____.
Police Chief* division commander
If an allegation of misconduct occurred more than ____(a)____ prior to the date of the original complaint* the supervisor receiving the complaint will document the information in a memorandum. The memorandum will be sent through the chain of command to PSB who will review the circumstances and determine if a formal investigation should be initiated. If an investigation is merited* ____(b)____ will assume the investigation* unless otherwise directed by the ____(c)____ or ____(d)____.
6 months* PSB* division commander* police chief
A copy of the completed Administrative Complaint Control form will be maintained at the precinct/bureau level for a minimum of ____(a)____* but the original will be maintained by PSB for ____(b)____.
2 years* 5 years
A ____(a)____ may require that an employee involved in a misconduct investigation participate in a line-up for identification purposes. The procedure will only be used when absolutely necessary and with the approval of the involved employee’s ____(b)____.
Supervisor* division commander
Substance Abuse Allegations: When there are indications that an employee is involved in substance abuse* the ____(a)____ may require that the employee submit to a field sobriety test and/or a chemical test for intoxication and that the results be recorded on an Alcohol Influence Report* or that the employee submit to a medical or laboratory examination to test for the presence of drugs. If a medical or laboratory tests is to be required the prior approval of the employee’s ____(b)____.
investigating supervisor* bureau/precinct commander/administrator
____(a)____ may require that each employee involved in an investigation submit to being photographed if those currently on file with the department are: ____(b)____* or do not ____(c)____ the current appearance of the employee.
Supervisors* unsuitable* reasonably depict
All polygraph examinations for internal investigation purposes must be approved by a ____(a)____.
Division Commander
An employee who refuses to take a polygraph when so ordered by a superior will be dismissed at the discretion of the ____(a)____.
Police Chief
Commanders who place employees on administrative leave or reassignment will notify the ____(a)____ and the ____(b)____ of the assignment at the beginning of the next ____(c)____.
PSB* FMB* business day
All files containing medical records will be clearly marked Confidential: Do Not Release and will be stored in the ____(a)____ office.
Division Commander (PSB)
Supervisor Counseling’s will be retained by the employee’s ____(a)____ for ____(b)____ and ____(c)____ (will or will not) be forwarded with the Administrative Complaint Control Form to PSB for filing.
Supervisor* 1 year* will not
The IRP process will not exceed ____(a)____ days* if a time extension is needed it must be requested in writing prior to the end of the ____(b)____ day period.
21 calendar* 21 calendar
Employees ____(a)____ (may or may not) keep a copy of the draft investigative report until the final copy is ____(b)____.
may* completed for comparison
Reference IRP meetings: This meeting is not necessary for unresolved/unfounded/exonerated complaints unless ____(a)____.
requested by either party
If the identity of the employee cannot be determined* ____(a)____ copies of the Administrative Complaint Control Form will be forwarded directly to the ____(b)____ for filing.
all 3* PSB
The objective of this policy is to encourage employees who have a substance abuse problem to ____(a)____ seek assistance and to deter employees from engaging in ____(b)____.
voluntarily* illegal drug use
When a ____(a)____ becomes aware that an employee’s alcohol problem adversely affects job performance* the ____(b)____ will advise the employee of ____(c)____
supervisor
* supervisor* requirement to seek assistance
When a supervisor determines that there is reasonable suspicion of controlled substance use* the supervisor will immediately contact the ____(a)____* who will then notify the Personnel Department and arrange to have the appropriate drug screen panel requested by the contract collection site. This test will require prior approval of the employee’s ____(b)____ or any higher ranking officer. In those cases where the investigation is being conducted by the Professional Standards Bureau* approval may be obtained from the ____(c)____ or designee.
Professional Standards Bureau* bureau/precinct commander/administrator* PSB commander
Refusal to take any drug detection test ordered by a supervisor* or refusal to authorize the release of test results* will result in the employee’s ____(a)____. After completing the test* employees may be relieved from duty until the test results are determined. This will be ____(b)____* documented as ____(c)____ time.
dismissal* paid leave* city business
Reference a Drug Screening Program: In cases where management methods have failed to improve an employee’s job performance* the ____(a)____ has the option to mandate an employee’s participation in a structured screening and treatment program as an alternative to ____(b)____. This will require the consent of the ____(c)____.
Police Chief* dismissal* employee
For employee assistance program self-referrals* the employee may schedule the appointment on City time with the approval of a ____(a)____. It ____(b)____ (is or is not) necessary to advise of the reason for the EAP visit. Employees may use City Business time for up to ____(c)____ visits of ____(d)____ hours per year* subject to scheduling constraints and supervisory approval. No premium pay is authorized.
Supervisor* is not* 3* 2
Use of the employee assistance program ____(a)____ (does or does not) replace routine disciplinary procedures for unsatisfactory job performance and misconduct.
does not
Supervisors who observe a continuing decline in job performance or attendance are encouraged to refer the employee to ____(a)____ when performance does not respond to usual supervisory action. The supervisor will document the employee’s work-related deficiencies and discuss them with ____(b)____. If the employee refuses to accept the referral* the supervisor will document this and advise the employee that if performance does not improve* ____(c)____.
EAP* the employee* disciplinary action may be pursued
Reference Employee Assistance: The employee may see the counselor on City time for up to ____(a)____* ____(b)____ hour visits per year. The ____(c)____ may request additional visits on City time. Approval for additional visits must be obtained from the ____(d)____ based upon the needs of the work unit. ____(e)____ premium pay is authorized (yes or no)
3* 2* counselor* immediate supervisor* no
There are two main pools for drug screening* ____(a)____ year pool and ____(b)____ year pool. There are 3 bureaus (____(c)____) and 2 units listed in the first pool (____(d)____).
1* 3* DEB* PMB & PSB* SAU & Special Projects Unit
Reference drug screens* ____(a)____ will administer the selection procedure and the ____(b)____ of the Professional Standards Bureau will monitor the selection process to ensure its integrity.
ESB* Inspections Unit
The selection procedure will ensure that all employees in the one-year pool will be screened at least once each ____(a)____* and all employees in the three-year pool will be screened at least once every ____(b)____.
fiscal year - July 1 through June 30* 3 fiscal years
Employees in the one-year pool may be selected for random screening as many as ____(a)____ per ____(b)____. Employees in the three-year pool may be selected for random screening as many as ____(c)____ in any ____(d)____.
2 times* fiscal year* 2 times* 3 consecutive fiscal years
Reference employee controlled substance screening* If notification cannot be accomplished within ____(a)____* the employee’s ____(b)____ will notify ESB of the anticipated date of notification.
4 calendar days* supervisor
Reference substance abuse screening: Whenever there is reason to believe that an employee may alter or substitute the specimen to be provided* the City contracted occupational healthcare facility attendant will call the ____(a)____ supervisor and an ____(b)____ will be notified and will respond to the facility. The supervisor may order the employee to provide an ____(c)____.
Communications Bureau* on-duty supervisor* observed specimen
Following a positive screen from the initial immunoassay test and a positive screen from the GC/MS test* samples are placed in a locked forensic freezer at the testing laboratory and are maintained for ____(a)____* after which time they may be discarded if retention is not requested by the Police Department.
1 Year
Officers wishing to obtain the results of their drug screen can do so by contacting the Professional Standards Bureau ____(a)____ by telephone ____(b)____ after the date of the test.
PSB Inspections lieutenant* 2 weeks
In reference to PAS* referrals can be made telephonically or electronically through PAS* referrals will not be made through the city’s ____(a)____. The ____(b)____ methods of referral are: ____(c)____
e-mail system* 5* system* supervisor* employee* PAS administrator* general
The PAS Employee Notes section is used to document when an employee is subjected to an adverse environment outside of the workplace that could negatively impact their work performance. Records are maintained for ____(a)____* unless requested via memo from the initiating employee to be removed by the immediate supervisor* they ____(b)____ (are or are not) subject to public record request* and ____(c)____ (will or will not) be used to document employee monthly notes. ____(d)____ (will or will not) be used by and employee to document adversarial relationships with a supervisor.
2 years* are* will not* will not
Upon notification from the PAS administrator an employee’s____(a)____ conducts the intervention review. The PAS Intervention Review will be completed and forwarded to the IRU/PAS section within ____(b)____.
immediate supervisor* 21 calendar days
Information in the PAS file will be accessible for a ____(a)____ period* and information over that time period will be automatically removed. This does not include employee awards and commendations* which will be retained ____(b)____.
5 year* indefinitely
Information in PAS ____(a)____ (will or will not) be used for discipline or to conduct an administrative investigation.
will not
Supervisors will only have access to the PAS info for employees under their span of control. However; at the ____(a)____’s discretion* some positions within the department may have different levels of access due to job requirements.
Police Chief
If a supervisor needs access to another employee’s record they can contact the Incident Review Unit PAS Administrator to request temporary access. Increased and/or temporary accesses must be requested by a ____(a)____ or higher.
second level supervisor
Increased temporary access to PAS ____(a)____ (can be or will not be) used to conduct file reviews for transfer opportunities to specialty details.
will not be
For PAS* all supervisors are required to review system information for employees under their span of control ____(a)____.
annually
If the intervention options recommended at any authorized level ____(a)____ be agreed upon by the chain of command* the ____(b)____ will determine what intervention is needed.
cannot* PAS Board
Reference out-of-town training: Authorization by the ____(a)____ and approval by the ____(b)____ is required prior to making any travel arrangements. It is the employee’s responsibility to confirm the status of the seminar or conference within ____(c)____ prior to departure. Employees will ensure that a completed Travel Request* Authorization* and Expense Report (Form 150-17D)* accompanied by appropriate original receipts are submitted to the Fiscal Management Bureau within ____(d)____ of their return.
Police Chief* City Managers Office* 3 working days* 3 working days
AZ POST Board approved trips will not be subsidized by City funds without specific prior approval of the ____(a)____.
Police Chief
A regular peace officer or reserve officer will complete ____(a)____ of continuing training each ____(b)____ beginning the year after the receipt of certified status. All peace officers below the first level supervisory position will complete ____(c)____ of proficiency training every ____(d)____* beginning with the date they receive certified status.
8 Hours* calendar year* 8 hours* 3 years
____(a)____ are responsible for identifying employees in need of remedial training. Employees who require remedial training in critical subject areas will be referred to the ____(b)____. At the discretion of the ____(c)____* an employee may be temporarily transferred to an assignment that specializes in the subject area in which remedial training is required.
Bureau/Precinct Commanders/Administrators* Training Bureau* Bureau/Precinct Commander/Administrator
The ____(a)____ Bureau is responsible for ensuring that a pool of ____(b)____ officers next in line on the certified sergeant’s promotional list are reassigned to any precinct to begin their on-the-job training.
Office of Administration* 3-5
Lesson plans should be approved by the Training Bureau commander when: training involves ____(a)____* or training will be provided to ____(b)____. Lesson plans for any other training provided by a bureau/precinct will be approved by the ____(c)____ bureau/precinct commander/administrator.
proficiency skills* more than one precinct/bureau* instructors
Requirements for sergeant are ____(a)____ years of service as a Phoenix police officer. Bachelor’s degree or ____(b)____ hours of college credit. Up to ____(c)____ hours of college credit may be offset by specialty assignments* designated skills* and other job-related achievements. Specialty assignments* designated skills* and language certifications will be credited as equivalent to 3 hours of college credit. Each ____(d)____ hours of job-related* non-degree training (on- and off-duty) will be credited as equivalent to 3 hours of college credit.
4* 120* 90* 42
For lieutenants* required training while on the promotional list: Attend the Lieutenant Leadership Development course with emphasis on continuing leader development. Required post promotion development: Unless previously taken* attend the City of Phoenix Supervisory Academy within ____(a)____ of promotion. Recommended training/development: Attend ____(b)____ of specific leadership development courses annually.
3 years* 8 hours
Shadowing program is open to all employees* should be ____(a)____ and/or career development. Shadowing assignments are limited to ____(b)____ incidents (____(c)____) per ____(d)____ per employee.
related to current duties* 2* days* calendar year
For a shadowing assignment* the request is forwarded through the chain of command to the ____(a)____ for approval and returned to the employee’s immediate supervisor.
commander/administrator
The employee should contact the work unit or person to be shadowed ____(a)____ before to confirm the assignment.
a couple days
The annual PMG provides the supervisor and the employee with an opportunity and timetable for face-to-face interaction* incorporating ____(a)____* ____(b)____ and ____(c)____ concerning performance and career development activities.
self-analysis* coaching* discussion
When the final PMG is given to the Employee for signature* the employee is allowed ____(a)____ for review and response.
2 full working days
In addition to PMG evaluations* all probationary employees will receive a ____(a)____ evaluation of their performance.
bi-monthly
Unsatisfactory Probationary Evaluations - All probationary PMG’s that indicate the employee has “Not Met” overall performance expectations will be reviewed and signed by a ____(a)____* except for the 11-month final evaluation* which will be reviewed by the ____(b)____.
bureau/precinct commander* division commander
Employees shall be advised in writing when* in the supervisor’s judgment* the employees’ general or specific performance is unsatisfactory and may result in the employee receiving a “Not Met” on a scheduled PMG. This notification will be given to the employee at least ____(a)____ before the end of the scheduled performance-rating period* if the unsatisfactory performance is prior to that time. The written notification may be in the form of an ____(b)____ or ____(c)_____.
90 days* unscheduled PMG* memorandum
Personnel conducting criminal history/MVD records checks do not need to do anything further if the records check is clear. Hard copies ____(a)____ (will or will not) be placed in the employee’s file.
will not
A hard copy of the employee’s criminal history/MVD records will be made only if it will be used for justification of a ____(a)____ or used for ____(b)____. Those hard copy records retained for disciplinary reasons will be forwarded to the Professional Standards Bureau for disposition* if appropriate.
negative or low rating* pending discipline
Reference PMG’s and Driving Records: For ____(a)____ in the previous 12 months* the employee will receive a “Met” rating in the driving record category* unless other factors exist that would warrant a different rating. (i.e.* at-fault accidents* out-of policy pursuits* etc.). For ____(b)____ in the previous 12-months the employee will receive a “Not Met” rating unless other factors exist that would warrant a different rating. For ____(c)____ or more points the employee will receive a “Not Met“ rating.
less than 2 points* 2-10 points* 11 or more
Any proposed new department form or revision to an existing department form (or deletion of form) will be forwarded through the employee’s chain of command to the ____(a)____.
Commander (P&R)
A proposal for a new department form or form revision (or to delete a form) must be endorsed by a ____(a)____ before the form will be considered for implementation or revision.
Division Commander
Minor changes (to forms) may be authorized by the ____(a)____ and will usually not be accomplished until the next scheduled reprint of the particular form.
Commander (P&R)
A ____(a)____ may order a lock broken to enter employees’ lockers when necessary.
Bureau Precinct Commander/Administrator
All ____(a)____ who are responsible for physical facilities are required to develop plans for emergency evacuation of personnel from those facilities.
Bureau Precinct Commander/Administrator
Maintenance of joint-use facilities* where two or more City departments are quartered is the responsibility of the Facilities Management Division of the ____(a)____ Department. Any questions with regard to maintenance or repairs at these facilities should be directed to the ____(b)____.
Public Works* Commander (P&R)
Commanders of units that occupy a leased facility will comply with all the terms of the lease and the covenants* conditions* and restrictions (CCR’s) applicable to the facility. Any requests for deviations from these documents will be forwarded* in writing* to the ____(a)____ Division commander. Requests must be approved by the affected ____(b)____ before any work is begun.
Management Services* division commander
The ____(a)____ will serve as the department’s liaison between the occupying bureau/unit* other City departments* and the leasor regarding any questions or interpretations of lease documents.
Commander (P&R)
All facility remodeling projects will be approved by the commander of the affected division. The project will then be submitted to the ____(a)____ who will determine whether or not the Planning and Research Bureau will be involved in the project.
Division Commander (Mgt. Serv.)
Reporting Damage to Police Facilities Due to Fire* Storm* or Other Perils (Other Than Normal Working Hours). If damage occurs after normal working hours (____(a)____ hours to ____(b)____ hours)* the ____(c)____ of the affected bureau/precinct will notify the ____(d)____.
1700* 0800* ranking supervisor* duty commander
The Police Department is required by Administrative Regulation (AR) 1.134 to have an internal notification procedure when a police facility receives an environmental inspection* citation* Notice of Violation* or intent to sue. The ____(a)____ supervisor of the Planning and Research Bureau will be immediately contacted by telephone or pager. If he is unavailable* the ____(b)____ will be immediately contacted.
facilities detail* P&R commander
When an electrical power problem (e.g.* power outage* equipment failure* etc.)* occurs after ____(a)____ hours on weekdays* on weekends* or on holidays* the responsible supervisor of the affected location will call the ____(b)____ shift commander and provide a detailed explanation of the problem.
1700* Communications Bureau
Under “internal smoking guidelines”* supervisors are encouraged to accommodate both smoking and non-smoking employees. If the supervisor is unable to satisfy both smokers and non-smokers* the preferences of ____(a)____ employees must prevail* and smoking must be ____(b)____ in the work area.
non-smoking* prohibited
Smoking is prohibited in just about every police building; however* this excludes ____(a)____ and ____(b)____ that have a ____(c)____ area of not less than one-half of the total area and where there are no ____(d)____ from employees who are occupying these areas.
lunchrooms* lounges* non-smoking* objections
A City employee may file a written or an oral complaint with an immediate supervisor against another City employee regarding any violation or interpretation of these provisions or Smoking Pollution Control Ordinance G3535. The supervisor must take action to resolve the situation within ____(a)____ of submission of the complaint. If the employee is not satisfied with the supervisor’s action* the employee may submit a written appeal to the Personnel Department ____(b)____ for review* and they will submit a recommendation to the Police Department. The employee OR the Police Department may submit a written appeal of the recommendation to the ____(c)____ Committee. The committee will make a final recommendation to the ____(d)____.
5 working days* employee safety section* smoking guidelines* city manager
Reference a citizen violating the smoking ordinance* the officer may issue an Arizona Traffic Ticket and Complaint (ATTC) for PCC 23-105 to the citizen or ____(a)____ in aggravated circumstances. Violators ____(b)____.
write a DR* will not be booked
Employees who wish to carry personally owned or leased cellular phones while on duty must submit a written request through the chain of command for approval from their ____(a)____.
Bureau Precinct Commander/Administrator
Justification for Using City of Phoenix Cellular Telephones memorandum will be completed for programming a department-issued or privately owned cellular phone with a City-issued telephone number. This memorandum will be completed and forwarded through the employee’s chain of command for approval. Once approved* a copy of the memorandum will be forwarded to the ____(a)____.
City Managers Office
Reimbursement to the City will only be required if the total of all non-business-related calls equals $____(a)____ or ____(b)____ for a month.
5* more
Reference to cell phone bills* a copy of the memorandum and the original phone billings will be kept on file by the designated bureau/precinct administrative supervisor for ____(a)____.
3 years
Employees will not upgrade department issued pager functions without prior approval from their ____(a)____.
Bureau Precinct Commander/Administrator
Reference missed court: Employees will provide the information to their supervisor by memorandum at the ____(a)____. Supervisors will retain the information for a period of no less than ____(b)____.
beginning of next scheduled shift* 4 months
Reference Reimbursement for Travel - A memorandum will be forwarded through the proper channels to the Fiscal Management Bureau ____(a)____ in advance to receive funds for travel* food* and lodging (which will be paid in advance if necessary) from the City. Within ____(b)____ of their return from witness duty under these conditions* employees will submit their expense receipts for the trip and will complete the necessary travel report forms at the Fiscal Management Bureau.
2 weeks* 3 days
Non-City Cash Fund Committee - All work units with non-City cash funds will establish a committee representing the ____(a)____. The committee will make decisions affecting the fund. Items other than normal supplies will require committee approval if the cost is more than $____(b)____.
employees of the work unit* 50
Regarding non-city cash funds: The City’s taxpayer identification number can be obtained from the department ____(a)____ in FMB. (for account purposes)
budget supervisor
The Inspections Unit will report each non-City cash fund to the City Treasurer: ____(a)____ by ____(b)____ of each year. At the time any new non-City cash fund is established
annually* July 31st
Reimbursement for expenses while on City Business (Travel expenses and alcoholic beverages are specifically excluded.) The ____(a)____* who has been delegated as the authority in writing* must approve all expenses to be reimbursed under this regulation. Prior verbal approval from a ____(b)____ will be noted on Form 150-11D Employee Expense Reimbursement.
Bureau Precinct Commander/Administrator* Division Commander
Supply Requests - are for usual commodities such as film* forms* and other office materials stocked at Police Supply. Office supplies not normally stocked at Police Supply can be ordered from the contract vendor. These requests require the approval of the ____(a)____. Purchases from the contract vendor require approval of the ____(a)____ on the order form provided by Police Supply.
bureau/precinct admin sergeant
Petty cash expenditures can not exceed $____(a)____ including tax* and a purchase cannot be made from the same vendor or for like items more than once every ____(b)____ days. Petty cash purchases must be approved by the ____(c)____ within the employee’s chain of command.
100* 7* commander/administrator
Departmental Purchase Orders (DPO) - Will not exceed $____(a)____* including tax* shipping and handling* and they require price estimates from ____(b)____ vendors that meet City of Phoenix Affirmative Action guidelines. Purchases exceeding $1000 cannot be made from the same vendor or for like items more than once every ____(c)____ days.
1000* 3* 30
Department Purchase Requisition (DPR) - Required for purchases of items that exceed a value of $____(a)____. A DPR requires the approval of a ____(b)____ (with the exception of previously delegated expenditures - computer equipment).
1000* commander/administrator
The selection process for the purchase of services is described in Administrative Regulation 1.74. Professional services or projects that will exceed $____(a)_____ in one fiscal year are required to follow a formal selection process. FMB’s accounting section can provide guidelines and assistance with the selection process.
5000
Authorized Use of Undercover Funds: Officers will be authorized to use undercover funds for the following purposes:
Expenditures that may further the course of an investigation
Payments to ____(a)____
Unplanned ____(b)____ expenses
information sources* travel
Availability of Funds - Funds for undercover purposes are available from the following sources:
Fiscal Management Bureau (FMB) through the chain of command
Transfer of funds between ____(a)____
Other ____(b)____ agencies in the form of project grants
units* justice system
An undercover fund may be maintained in any bureau or precinct with the approval of the respective ____(a)____.
Division Commander
____(a)____ will be responsible for disbursing funds to members of their work unit as necessary. ____(b)____ will be responsible for the expenditure of undercover funds within their respective bureau/precinct.
Lieutenants* Bureau/precinct commanders/administrators
Exchange of money between separate work units (a transfer on the expenditure log) are generally limited to extraordinary circumstances* and it requires approval of a ____(a)____ or higher ranking officer
Lieutenant
Exceptions to utilizing the Expenditure Log to record all activity involving undercover money may be obtained through a chain of command memorandum. A copy of the approval will be forwarded to the Professional Standards Bureau* ____(a)____.
inspections unit
Reference UC funds* advance payments will not be made unless the matter is first approved by a supervisor of the rank of ____(a)____ or above.
Lieutenant
Payments of more than $500 must be approved by the ____(a)____ or ____(b)____. ____(c)____ may lower the monetary limit requiring supervisory approval.
Police Chief* designee* division commanders
The cut-off day for weekly Expenditure Logs will be the end of shift each ____(a)____.
Sunday
For semiannual audit purposes* the cut-off date will be end of shift ____(a)____ and ____(b)____ of each year. On those dates* weekly Expenditure Logs will be finalized and summaries completed for that portion of the week involved and submitted to ____(c)____.
June 30* December 31* PSB Inspections Unit
Any unit funded with monies received from sources other than the Police Department* or using an accounting system not authorized by this policy* will be audited on a ____(a)____ basis and/or at the ____(b)____ of a specified project. It will be the responsibility of the unit to contact PSB Inspections Unit to schedule an audit date.
quarterly* conclusion
The planning process develops a Policing Plan that encompasses a ____(a)____-year period. Department-wide planning activities for future plans will commence in the ____(b)____ of ____(c)____-numbered years.
2* fall* even
There are four major steps in the Policing Plan Process
Identify and ____(a)____ Issues
Goal Setting
Development of ____(b)____
Publication* Monitoring and ____(c)____ of the Plan
prioritize* pap’s* evaluation
The ____(a)____ will act as coordinator for the Police Department and will be responsible for administering the Recycling Program. Program monitors will be selected from each participating unit by the ____(b)____.
Commander (P&R)* bureau/precinct commander/administrator
Employees will not provide any information regarding the employment record of any past or present employee to any individual or agency outside the department. All requests for such information will be referred to the ____(a)____.
FMB
Reference new employees: all sworn personnel* uniformed civilians* and police reserves will have ____(a)____ pictures taken; Non-uniformed civilian employees and those persons designated by the Police Chief for honorary identification cards will have ____(b)____ pictures taken.
4* 2
Museum Coordinator - This is a voluntary position appointed by the____(a)____ to oversee the coordination and administration of Police Museum activities. Will report to the____(b)____ on museum related matters.
Police Chief* XO
Reference Correction Notices: The memorandum will be kept by the employee’s immediate supervisor and ____(a)____ (will or will not) be forwarded with the employee when a transfer occurs. The memorandum will be purged ____(b)____.
will* following the employee’s next performance report
The Police Department will attempt to recover the cost of damages from persons known to have damaged or destroyed property belonging to or reimbursed by the Police Department when the amount of damage exceeds $____(a)____.
100
Restitution for accidental or intentional damage/destruction of ____(a)____ and ____(b)____ is the responsibility of the ____(c)____ Division of the ____(d)____ Department.
police vehicles* radios* Equipment Management* Public Works
Under restitution from suspects* if employee-owned property is damaged or destroyed and the amount of damage is $____(a)____ or less* the provisions of Operations Order 3.15* Uniform Policy* will be followed so that the employee can be reimbursed by the department.
100
Employees that have a driver’s license suspended or revoked will not be allowed to work until they have exhausted all of their existing vacation and/or compensatory time. Employees will then be considered for assignment to an existing non-driving position providing the assignment does not involuntarily displace any other employee. No assignment will be specially created to accommodate a person whose license has been suspended or revoked unless it is in the best interest of the department. If no other job placement is possible* the ____(a)____ may approve an unpaid leave of absence based upon work demands of the department. The employee will be ____(b)____ if leave is not possible.
Police Chief* terminated
If officer served with an Order of Protection* the employee will be assigned to a non-enforcement position for a ____(a)____-day period to appeal the order or to have the order amended. An employee submitting an appeal on an Order of Protection should act promptly in order to resolve the situation within ____(b)____ days. Once an appeal has been filed* the court must schedule a hearing within ____(c)____ days. If the employee cannot resolve the situation within ____(d)____ days* the employee will be required to use vacation and/or compensatory leave time after the ____(e)____-day grace period.
14* 14* 10* 14* 14
Sworn employees who are subject to an Order of Protection or other court orders that meet the criteria in section B above (prohibited possessor) will not work off-duty when it is required that they be armed. Affected employees will* at the end of their assigned shift* give to ____(a)____ any City-issued weapon/s* or weapon/s that they are authorized to carry while on duty.
their immediate supervisor
Reference employee involved in misdemeanor domestic violence situation (as well as any other misdemeanor crime) will have no more than ____(a)____ from the date of conviction to resolve their case. If the case is not resolved in this time period* termination will be ____(b)____.
six months* mandatory
If a sworn employee’s AZPOST peace officer certification has been suspended pursuant to ARS 25-517 and ARS 25-518 (child support issues)* the employee will not be allowed to work as a police officer (on or off duty) until ____(a)____. The employee will be assigned to a non-enforcement position for ____(b)____ to allow for the employee’s appeal of the suspension. After ____(c)____ the employee will use vacation and/or compensatory leave time at the employee’s request. The supervisor will return the employee’s city issued weapons to police supply pending reinstatement of AZPOST certification. If the employee’s AZPOST certification is not reinstated* their employment will be terminated.
their certification has been reinstated* 14 days* 14 days*
The termination of employment of any certified police officer* whether voluntary or involuntary* must be reported to AZPOST within ____(a)____ of the officer’s termination date.
15 days
The ____(a)____ Bureau will conduct an ____(b)____ audit of all systems to check for compliance with security requirements* including passwords* access codes* and access violations.
Computer Services* annual
The ____(a)____ will forward all affidavits (for confidentiality) to the presiding judge of the Superior Court once every ____(b)____ unless a request for immediate action supported by facts justifying early consideration is made.
Chief’s Office Admin Sgt* quarter
The Offices of the County Recorder* Assessor* and Treasurer are required to redact residential address and telephone numbers contained in instruments maintained or recorded by the County Recorder* Assessor* and Treasurer no later than ____(a)____ days from the receipt date of the court order. MVD is required seal residential and vehicle registration records of those individuals listed in the order no later than ____(b)____ days from the receipt date of the court order. The County Recorder is required to seal voter registration records of those individuals listed in the order no later than ____(c)____ days from the receipt date of the court order.
10* 150* 120
____(a)____ will be responsible for issuing commission and identification/access cards. Requests for commission and identification/access cards will require a memorandum signed by either a ____(b)____ or ____(c)____.
FMB* commander/administrator* section supervisor
Retired sworn and civilian police employees will be issued an identification card upon retirement. The card is not to be used to gain access to police facilities and crime scenes. Only the ____(a)____ or ____(b)____ may issue this card.
police chief* designee
Requests for building keys will require a memorandum authorized by the____(a)____* and forwarded through the chain of command to the ____(b)____. Requests for master keys require approval of the employee’s ____(c)____.
Bureau Precinct Commander/Administrator* P&R* Division Commander
Requests to change any lock in Police Headquarters will be made by memorandum* and forwarded through the chain to the ____(a)____. Memoranda will require an authorizing signature by the ____(b)____. Upon approval for a lock change* the signature of either the ____(c)____ or the ____(d)____ will be required before an additional key is made.
P&R* commander/administrator* police chief* XO
Crime Laboratory keys will be secured in sealed envelopes at the Information Desk and will be used only in the event of an ____(a)____. When entry is made into the Crime Laboratory under emergency conditions* the procedures outlined below will be followed: The Laboratory Services Bureau (LSB) administrator will be notified ____(b)____ when entry is made. Entry will be made by a minimum of ____(c)____ employees. A memorandum will be forwarded through the chain of command to the ____(d)____ providing details of the entry* and a copy will be sent to the LSB administrator.
extreme emergency* immediately* 2* police chief
Under “emergency evacuation” - “reporting a fire” - The ____(a)____* or ____(b)____* will be advised of the emergency situation and the action being taken as soon as possible.
Police Chief* highest-ranking officer on duty
Division/bureau manuals will be reviewed/updated prior to the CALEA Reaccredidation on-site* which occurs every ____(a)____.
3 years
Approval of the ____(a)____ commander is required for each undercover Arizona driver’s license requested from the Motor Vehicle Division (MVD). An undercover Social Security number ____(b)____ (should be OR must be) obtained before an employee can receive an undercover driver’s license.
Investigation Division* must be
To obtain an undercover credit card* the requesting officer will submit a memorandum through channels to the ____(a)____ for approval. Then* the memorandum will be submitted to the ____(b)____ commander* whose administrative staff will create the formal letter. When the bureau receives a bill or correspondence pertaining to the credit card* it will be referred to the appropriate ____(c)____ for review and disposition. A copy of the officer’s memorandum and letter to the bank regarding the undercover credit card/s will be sent by the Investigations Division commander’s secretary to the requesting bureau/precinct commander to be placed in the requesting officer’s division file.
Bureau Precinct Commander/Administrator* Investigations Division* lieutenant
Annual Request for Compliance Documentation/Internal Inspection - In early ____(a)____ of each year* the Planning and Research Bureau* Policy/CALEA Detail will forward a memorandum to all bureau/precinct commanders/administrators requesting CALEA compliance documentation. During the re-accreditation year* the request for documentation will occur during the month of ____(b)____.
September* April
The ____(a)____ is the Department’s “accreditation manager”.
Commander (P&R)
The ____(a)____ will inspect for compliance with CALEA standards during each regularly scheduled bureau/precinct inspection every ____(b)____ years.
Inspections Unit* 3
Reference Required Reports: Who is responsible for the “Multi-Year Plan” that’s required by ____(a)____* in odd-numbered years; as well as the “Resident Attitude Survey” which will be conducted every ____(b)____ years. It is the ____(c)____.
July* 2* Strategic Management Team
Reference Required Reports: Who is responsible for completing the “Use of Force Annual Report”* due by ____(a)____ for the previous calendar year; and the “CALEA Annual Report” due on the ____(b)____ of accreditation (November). It is the ____(c)____
January 31* anniversary date* P&R
Reference Required Reports: Who is responsible for the “Computer System Security Audit” due by ____(a)____ of the previous calendar year. It is the ____(b)____.
January 31* Computer Services Bureau
Reference Required Reports: Who is responsible for the “Driving Analysis Committee Driving and Pursuit Report” due on ____(a)____ for the previous calendar year* the “Juvenile Programs Report” due at the same time* and the “Community Involvement Report” due ____(b)____ on the last day of the month (including January). It is the ____(c)____
January 31* quarterly* CAPS
Reference Required Reports: Who is responsible for the “Internal Employee Investigation Summary” due by ____(a)____ for the previous calendar year* and the “Personnel Assessment System” due at the same time. It is the ____(b)____.
January 31* Professional Standards Bureau
Reference Required Reports: Who is responsible for completing the “Annual Grievance Analysis” due on ____(a)____ for the previous fiscal year. It is the ____(b)____.
July 1* FMB
The ____(a)____ pledges cooperation to the increasing of departmental efficiency and effectiveness. Any and all rights concerning the management* organization* and direction of the Police Department and the police force* including those set forth in this Memorandum* shall be exclusively the right of the ____(b)____ and the ____(c)____ unless otherwise provided by the express terms of this Memorandum as permitted by law.
Association* city* Chief of Police
The Association* as the authorized representative* has the exclusive right to serve as the ____(a)____ representative of all employees in the ____(a)____ Unit as described in Attachment A*
meet and confer* Police Officers
Under no circumstance shall the department create or request unit members to sign or agree to ____(a)____ without mutual agreement with the Association. Unit members will still be required to sign for ____(b)____.
individual employment contracts* receipt of materials
A unit member who scheduled a leave day but failed to do so within ____(a)____ in advance* and who is placed on stand-by or called to court* ____(b)____ (will or will not) receive overtime pay in accordance with this Article and Section 3-2A. However* the number of leave hours taken will be reduced by the number of overtime hours paid. Court stand-by hours do not apply to this provision.
30 calendar days* will
Up to ____(a)____ PLEA representatives may* when the Association is designated in writing by the unit member as his representative* attend mutually schedule grievance meetings* Use of Force Boards* Disciplinary Review Boards* IRP Meetings* and hearings with department representatives and hearings scheduled and conducted by the Civil Service Board without loss of pay or benefits. Up to ____(b)____ PLEA representatives may attend hearings with the department representative if more than one department representative is in attendance. In no event shall this paid release time be used for any other purposes* such as gathering information* interviewing the grievant /appellant or witnesses* or preparing a presentation. PLEA representatives are required to obtain the permission of their ____(c)____ to absent themselves from their duties to attend scheduled grievance meetings.
two* two* non-unit supervisor
The Association recognizes that the ____(a)____ and the ____(b)____ retain* whether exercised or not* solely and exclusively* all express and inherent rights and authority pursuant to law with respect to determining the level of and the manner in which the City’s law enforcement activities are conducted* managed* and administered* and the Association recognizes the exclusive right of the ____(c)____ to establish and maintain departmental rules and procedures for the administration of the Police Department during the term of this Memorandum provided that such rules and procedures do not violate any of the specific express provisions of this Memorandum.
City* Chief of Police* Chief of Police
In reference to grievance meetings* one additional PLEA representative may be allowed to attend such meetings for ____(a)____ purposes. Upon ____(b)____ from the Association* the City will provide specific information pertinent to a written grievance* arbitration case* or Civil Service appeal. The City will also provide pertinent collective bargaining information. This material will be supplied to the Association at ____(b)____.
training* written request* no cost
A PLEA representative wishing to enter a work area for the purpose of investigating a formal grievance must first gain the permission of the ____(a)____. This permission will not be unreasonably withheld* giving proper consideration to essential work of the department and the occupational safety of the PLEA representative.
work area supervisor
Holdover time* i.e.* being held over on shift (no break in duty exceeding ____(a)____ minutes) will be compensated for ____(b)____ in accordance with Section 3-2* subsection C.
15 minutes* actual time spent
In regards to loss of longevity pay: a unit member who receives a less than meets standards rating may appeal that rating by memo through his chain of command to the ____(a)____. A unit member’s eligibility shall be reinstated once the unit member receives a ____(b)____ or ____(c)____ performance rating that meets standards.
police chief* scheduled* unscheduled
Once a unit member has been disciplined* no further disciplinary action maybe imposed for the ____(a)____ during the same incident of misconduct. A unit member ____(b)____ (may or may not) be subjected to additional discipline if further investigation reveals additional allegations arising from the ____(c)____.
same specific allegation* may* same incident
At the annual employee evaluation* the unit member and ____(a)____ will review and purge the unit member’s division file. A unit member may make an appointment with fiscal to purge their department file. In the event that documentation that is eligible for purging is not purged* it will not be considered in ____(b)____ matters. Separation Notices over ____(c)____ will not be considered in any process.
his supervisor* future disciplinary* 5 years old
If a unit member ____(a)____* representation will be allowed when the member is the subject of an administrative investigation by Professional Standards Bureau* any Police Department supervisor* or other ____(b)____ who is conducting an investigatory interview or interrogation.
requests* City employee
During the term of this Memorandum* the City shall furnish to the Association ____(a)____ at no cost* on a read/write compact disc* a listing of all unit members* indicating name* mailing address* phone number* and assignment. The parties agree that the Association will use this list solely for the purposes of ____(b)____ and will not share the information with other individuals or organizations.
bi-monthly* communicating with Unit members
The Association is authorized to use mutually agreed upon ____(a)____ in City facilities for pick-up by or distribution to unit members of official Association literature that is not political in nature* abusive of any person or organization* or disruptive of the department’s operations* it being understood and agreed* however* that such activity ____(b)____ be done during the ____(c)____ of any unit member.
non-work areas* shall not* on-duty time
A member of the Executive Board of the Association* or a designated PLEA representative* will* with the approval of the Chief of Police or his designee* subject to ____(a)____ written notice in advance* be authorized to engage in Association related activities during City work hours on a ____(b)____ basis. Approval for such authorization for more than two (2) Executive Officers or Board members of the Association or designated shift representatives is subject to ____(c)____ written notice in advance.
24 hours* non-paid* 48 hours
Reference the bank of Association release time* the hours may be used as follows: For Executive Board members to attend meetings of the Executive Board* meetings of the ____(a)____* and for preparation for ____(b)____ pursuant to Chapter 2* Article XVII (Employer-Employee Relations)* Phoenix City Code. For a ____(c)____ designated by the President to be used for legitimate Association purposes.
general membership* negotiations* unit member
Any hours in excess of Section I.1 (1583 hours) must be approved by the ____(a)____* the ____(b)____* and the ____(c)____. The cost of hours in excess of Section I.1 will be charged against the following contract.
Police Chief* Labor Relations Administrator* PLEA president
For a unit member whose regular shift is other than ____(a)____* there will be flexibility in changing his normal work hours for the purposes of attending official Labor-Management meetings called by or with the concurrence of ____(b)____ or the ____(c)____ or his designee other that those outlined in Article I* Section 1.3.I
Shift 1* City Management* Police Chief
During an internal investigation* “The interview/interrogation session shall be for ____(a)____* taking into consideration the gravity and ____(b)____ of the misconduct being investigated.
a reasonable period of time* complexity
When a city directed work fitness/job performance medical evaluation process is completed* the employee may request his/her ____(a)____ from the ____(b)____. The city agrees to give the ____(c)____ a release to give the ____(d)____ to the requesting employee.
medical information* city doctor* city doctor* information
No unit member shall have any ____(a)____ entered into his ____(b)____ or ____(c)____ personnel file without the member being informed by ____(d)____. If the unit member requests* he may receive a copy of the adverse comment.
adverse comments* departmental* divisional* a supervisor
A unit member may* at his discretion* attach ____(a)____ to any material contained in his ____(b)____ or ____(c)____ personnel file which may be adverse in nature.
rebuttal statements* departmental* divisional
Material purged from a unit member’s files in accordance with the below procedures or allegations about a unit member which are ____(a)____* ____(b)____ or ____(c)____ will not be used in ____(d)____* or disciplinary action DRB UFB* CSB* IRP* Grievance* or any other review board.
unfounded* exonerated* unresolved* future performance ratings
When appearing at the DRB* “The purpose of such appearance is to give the unit member an opportunity to respond to the assertions made against him. If the discipline is appealed to the ____(a)____* no reference to the DRB ____(b)____ or ____(c)____ shall be made by either the city or association representative at the ____(d)____ hearing.
CSB (Civil Service Board)* discussions* deliberations* CSB (Civil Service Board)
In addition to being notified of a scheduled DRB 10 days in advance* “The unit member* if he chooses* may meet with his ____(a)____ along with his second level supervisor or the unit member’s Bureau Precinct Commander for the purpose of discussing the basis of each violation to be reviewed by the DRB. If the ____(b)____ conducted the investigation* the unit member* if he chooses* may meet with the ____(c)____. Such request shall be made in writing to the unit member’s immediate supervisor.”
immediate supervisor* immediate supervisor* next supervisor in his chain of command
The unit member under investigation may request a copy of the DRB information at no cost. The DRB information will be made available to the unit member or ____(a)____ at the same time the unit member is served with the ____(b)____. Any written or electronic material to be presented by the employee or his representative to the DRB shall also be given to the department in ____(c)____.
his representative* DRB notice* a reasonable time
The unit member may* at his discretion* appear before the Board (DRB) with an ____(a)____ of his choosing and may state his reasons why the proposed action is unjustified. The unit member and ____(b)____ may ____(c)____ observe all presentations made to the Board and all responses made to questions by Board members. The unit member and non-board members will be ____(d)____ during Board deliberations.
Association representative* his representative* passively* excluded from the room
If the unit member ____(a)____* representation will be allowed during Use of Force Board (UFB) hearings. A unit Association representative will be allowed to ____(b)____ made to the Board and all responses to questions by Board members.
requests* observe all presentations
If the department intends to conduct a Loudermill process* a unit member will be provided a written notice at least ____(a)____ prior to the scheduled hearing along with ____(b)____ of all ____(c)____ documentation. This is to ensure the member will have a meaningful opportunity to prepare for the hearing.
5 working days* copies* supporting
In recognition of the mutual benefit to both the city and the unit member* suspensions MAY BE served under the following time limits* at the ____(a)____ option. Unit members may serve suspension of ____(b)____ on an alternating weekly schedule. Unit members will also be allowed to exchange up to ____(c)____ hours of vacation or comp time in exchange for serving a suspension. The City retains the option to deviate from this provision for suspensions involving sexual harassment* violence in the work place* felonies* and drugs/alcohol.
unit member’s* more than 40 hours* 40 hours
In recognition of the mutual benefit to both the city and the unit member* suspensions maybe served under the following time limits* at the unit member’s option. Unit members may serve suspension of more than 40 hours on an alternating weekly schedule. Unit members will also be allowed to exchange up to 40 hours of vacation or comp time in exchange for serving a suspension. The City retains the option to deviate from this provision for suspensions involving ____(a)____* ____(b)____* ____(c)____ and ____(d)____.
sexual harassment* violence in the work place* felonies* drugs/alcohol
A unit member under investigation by Professional Standards Bureau or a Police Department supervisor for a disciplinary matter that may lead to a written reprimand* suspension* demotion or discharge* and who is ____(a)____ or ____(b)____* or requested to ____(c)____* shall be given a written Notice of Investigation informing him of the specific nature of the investigation* his status in the investigation* and all the known allegations of misconduct involved in the interview of the unit member.
interviewed* interrogated* produce any documentation
A unit member under investigation by Professional Standards Bureau or a Police Department supervisor for a disciplinary matter that may lead to a ____(a)____* ____(b)____* ____(c)____ or ____(d)____* and who is interviewed or interrogated* or requested to produce any documentation* shall be given a written Notice of Investigation informing him of the specific nature of the investigation* his status in the investigation* and all the known allegations of misconduct involved in the interview of the unit member.
written reprimand* suspension* demotion* discharge
A copy of the signed and dated Notice of Investigation will be given to the unit member ____(a)____ of the interview. The unit member shall have the right to ____(b)____ the NOI for his use throughout the entire course of the ____(c)____.
prior to the beginning* retain* interview
In the event a unit member does not record his interview/interrogation* he may request a copy of the investigator’s tape(s) if the investigator records the interview/interrogations. In order to receive this copy* the member must ____(a)____. The unit member ____(b)____ (shall or shall not) receive additional pay for picking up or dropping off this tape.
provide the investigator with a blank standard cassette tape(s)* shall not
If any unit member is told not to speak to anyone regarding an investigation* this admonition does not apply to speaking with an attorney functioning within the attorney-client relationship. In addition* if an accused unit member is told not to speak to anyone regarding an investigation* this admonition does not apply to speaking with ____(a)____* who may discuss the matter only with the ____(b)____ or ____(c)____
an Association representative* Grievance Chairman* Association President
If the Driving Analysis Committee sends a case to the DRB for review* the unit member will receive a ____(a)____ supporting the DAC position upon request. Prior to the DAC review* unless the ____(b)____ declines* an IRP will be completed with the unit member’s ____(c)____.
copy of the facts* unit member* commander
If a polygraph examination is required of a unit member* an ____(a)____ may monitor the interview and examination from the ____(b)____. Monitoring will include ____(c)____. A unit member ____(d)____ (will or will not) be allowed an association representative during the post exam interviews. The PSB investigator will also have the right to be present.
Association representative* monitoring room* both visual and audio* will
Should any unit member during the term of this Memorandum* and until such time that it is expressly and legally rescinded* breach the obligations of Section 1-5.B* the ____(a)____ or ____(b)____ shall immediately notify the Association that a prohibited action is in progress.
City Manager* his designee
Reference work stoppage or strike: The Association shall forthwith* through its executive officers and other authorized representatives* disavow said strike or other prohibited action* and shall notify in writing all ____(a)____ and ____(b)____ of their obligation and responsibility for maintaining compliance with this Article* including their responsibility to remain at work during any interruption which may be caused or initiated by others. Copies of such notification shall be delivered to the office of the ____(c)____
Association members* representatives* City Manager
Regarding informal grievance resolution: As a matter of good labor-management relations the parties ____(a)____ a unit member who believes that he has a bona fide grievance to ____(b)____ and ____(c)____ it with his immediate non-unit supervisor as designated by the Chief or his designee.
encourage* discuss* attempt to resolve
(For translation pay) Authorization ____(a)____ by a sworn police supervisor in each case. Written notification which includes a listing of the specific time periods for which the premium payment is sought along with signatures of the unit member and the appropriate supervisor should be forwarded to the Police Department’s Fiscal Management Bureau before ____(b)____ in which the additional ____(c)____.
must be provided* the end of the pay period* duty occurred
Use of compensatory time shall be subject to advance approval of the ____(a)____
non-unit supervisor
Anytime that a unit member is called back after leaving ____(a)____ at a time other than his ____(b)____* the unit member will receive ____(c)____ pay at time and one-half the unit member’s base pay calculated to the nearest ____(d)____* except that a unit member shall not be eligible for additional compensation during that three hour period.
City facilities* regularly assigned shift* a minimum of three hours* quarter hour
To qualify for out-of-rank pay* a unit member must be ____(a)____ the ____(b)____ of duties and responsibilities of the higher level position.
assuming substantially* full range
A unit member shall receive weekend shift pay differential only for hours ____(a)____ and ____(b)____* and not while on ____(c)____.
scheduled* worked* paid leave
Off-duty employment shall be governed by the ____(a)____ of the ____(b)____. Should the ____(c)____ contemplate any changes in these rules and regulations during the life of the MOU* it shall meet and consult with the ____(d)____ on such changes in the Labor-Management Committee prior to implementation.
rules and regulations* Phoenix Police Department* department* association
Premium Pay is the regular rate of pay plus one half. When a unit member’s “N” days are ____(a)____* the unit member will receive premium pay for each ____(b)____ that would have been an “N” day. A unit member* who ____(c)____ in work schedules* will not receive premium pay since the request is not a ____(d)____ change.
not consecutive* regular work shift* requests a change* department directed
In reference to the 13/15 hour rule* a unit member assigned to the ____(a)____* ____(b)____* ____(c)____* ____(d)____* NRB or SRB may sign individual statements waiving the provisions of this section. Signed waivers shall continue in effect per ____(e)____
DEB* OCD* GIB* CRB* MOU year
Seniority shall be used as a factor consistent with established ____(a)____ procedures in choice of ____(b)____* ____(c)____ and in the determination of layoffs.
Civil Service* work assignments* vacation schedules
The term of total disability* as used in this program* shall mean a unit member’s being unable* as a result of illness or injury* to perform work in current employment. However* after ____(a)____ of benefit payments* the term total disability shall mean a unit member’s being unable to perform work in any type of occupation that the unit member is capable of performing or may be educated for* trained for* or become experienced in and could reasonably be expected to engage in …
30 months
Subject to ____(a)____ and ____(a)____ factors* a unit member’s personal leave days shall be taken each calendar year on any day of the unit member’s choosing.
operational* scheduling
When a unit member is temporarily recalled to duty from out-of-state while on an authorized vacation by order of the ____(a)____* or designee he shall be reimbursed for ____(b)____ and ____(c)____ transportation expenses as determined by the ____(d)____.
Chief of Police* necessary* provable* Police Chief
A unit member will receive $____(a)____ clothing allowance per annum. Barring unforeseen circumstances* payment for uniform allowance will be made on or before ____(b)____ of each ____(c)____ year.
1150 August 1st* MOU
A unit member who has been on extended leave (paid or unpaid)* excluding ____(a)____ leave* ____(a)____ leave* or ____(a)____ leave of 2 months or longer* shall have the next annual uniform allowance reduced by 1/12th of the annual allowance for each month of extended leave.
industrial* sick* military
The option to repair or replace damaged items* and to determine whether replaced property will be returned to unit member rests with the ____(a)____
City
No unit member shall be reimbursed for courses taken in excess of ____(a)____ credit hours in any ____(b)____ year. Nor* shall they be entitled to reimbursement for more than ____(c)____ credit hours in any ____(d)____
18* fiscal* 9* 1 semester
Who is responsible for maintaining a transfer request in each bureau/precinct: ____(a)____
commander
The responsibility of presenting non-employee awards (plaques) falls to ____(a)____
division commander or police chief
Who is the final authority on discipline: ____(a)____
police chief
The ____(a)____ may direct the review by the Use-of-Force Review Board of any use-of force incident involving an employee or agent of the department regardless of the specific circumstances.
police chief
Recommendations for valor* merit* and lifesaving awards should normally be made within ____(a)____ of the date the incident becomes known to the ____(a)____.
60 days* department
The employee/s involved in an incident to be brought before a review board will be notified of the board at least ____(a)____ prior to the meeting.
10 calendar days
The employee has a maximum of ____(a)____ to review the draft investigative report and make note of any issues in dispute.
21 calendar days
The laboratory will report test results to the City contracted occupational healthcare facility medical review officer within ____(a)____ after receipt of the specimen by the laboratory.
5 working days
Ref purging policy on drug screens* reports received after July 1* 1994* will be purged in ____(a)____ if negative for controlled substances* unless a specific request is made by the ____(b)____ to keep the report for a longer period of time.
30 days* officer being tested
Policy does not preclude a rating supervisor from giving an overall “Not Met” (on annual PMG) if written notification was not given at least ____(a)____ before the end of the scheduled performance rating period.
90 days
The ____(a)____ positions shall be sworn* full time* paid police officers of the Phoenix Police Department* who are regularly assigned to hazardous duty* and will at all times perform such duties as are normally expected and required of a municipal police officer in the City of Phoenix* Arizona. These ____(b)____ will receive compensation including fringe benefits for services rendered to the employer* and the employer shall make all contributions to the Public Safety Personnel Retirement System required by law so as to maintain their full eligibility under the Public Safety Personnel Retirement System.
six (6) full time release* six (6) full time release
It is understood by the parties that the benefits granted by this Article shall not be interpreted or applied as requiring the employer to count as time worked* ____(a)____ or ____(b)____ spent outside the unit member’s work shift in pursuit of benefits provided by this Article. The employer shall count as time worked ____(c)____ spent within the unit member’s regular work shift in pursuit of benefits provided by this Article.
any hours* fractions of hours* any hours or fractions of hours
At the time of the scheduled interview by Professional Standards Bureau* a Police Department Supervisor* or other City Employee* the investigator will make available for review to the unit member and/or his representative ____(a)____ as the basis for an allegation of misconduct. Material includes any video* audio* photographs* or documents written by a complainant* witness or investigative lead that may be included in the internal investigation. During the course of the administrative investigation the investigator will not____(b)____ any fact or material issue to the unit member.
any material that is being used* intentionally misrepresent
A unit member under investigation will be notified in writing every ____(a)____ as to the current status of the investigation. This will include a brief description of the number of ____(b)____ still to be interviewed and other investigative processes remaining to be completed* as well as an ____(C)____.
three (3) months* known witnesses* estimated date of completion
Investigations alleging ____(a)____ and/or issues of ____(b)____ will be investigated by the Professional Standards Bureau (PSB).
serious misconduct* veracity
If during the course of an investigation* information is learned concerning additional misconduct on the part of the unit member being interviewed* an NOI will be issued to the unit member ____(a)____ about the additional misconduct information.
prior to the unit member being questioned
Effective July 13* 2009 a unit member may hold or request to be paid for up to ____(a)____ hours of comp time.
two hundred (200)
Unit members may contribute accrued ____(a)____ to other employees in accordance with City policy governing contributions of leave for serious illness of an employee or their immediate family member
compensatory time
A unit member beginning an overtime period within ____(a)____ or less prior to the regularly scheduled duty reporting time* will be compensated from the time the overtime period begins to the time he is scheduled to report for duty except that a unit member shall not be eligible for ____(b)____ compensation during that period
three (3) hours* additional
After ____(a)____ years of credited service in PSPRS and 10 years of Phoenix service* unit members may elect to have their basic annual uniform allowance converted to a bi-monthly payment for a consecutive ____(b)____ period. The annual amount will be reduced from $1*150 to $925 which will be paid as $35.57 each pay period. Amounts above the base uniform allowance will still be paid annually as a uniform allowance.
The consecutive ____(c)____ year period may be stopped and restarted one time for an additional____(d)____ year period up to a maximum total of ____(e)____ years.
17* 3 years* 3* 3* 6
Reference Lost/Stolen Equipment: Supervisors will ____(a)____ to determine if the incident warrants the completion of a supervisory-initiated investigation to report the circumstances of the misuse* abuse* or loss of ____(b)____ or ____(c)____ used in the course of duty.
conduct an inquiry* City equipment* personally owned equipment
(Use of Other Departmental Equipment) - Use of departmental equipment for off-duty work
other than police radios and standard uniform equipment* will require the approval of the
affected __(a)__.
Division Commander
Two or more members of an immediate family may be assigned to the same work unit OR under the direction of the same ____(a)____ with approval of the involved __(b)__.
chain of command* Division Commander
Employees are responsible for receiving approval from their ___(a)___ prior to investing in a business that may represent a conflict of interest with the Department.
Division Commander
Mechanical Recordings - Employees will not covertly record conversations involving __(a)__ unless the recording is in furtherance of an official department investigation and prior approval for the covert recording has been obtained from a __(b)__ or __(c)__.
other employees* Division Commander* designee
The DRB reviews all disciplinary reports that have been reviewed by a __(a)__ that may lead to a suspension* demotion* or dismissal; excluding 8-hour suspensions authorized by a commander/ administrator* probationary employees* non-classified employees* or violations in the matrix which are designated as termination.
Division Commander
Disagreement Concerning Recommendations from the DRB - Should a disagreement exist between the board and the division commander* the division commander may proceed with the board’s recommendation or refer the matter directly to the __(a)__ for further consideration.
Police Chief
As an alternative to discipline in at-fault or avoidable/preventable City-equipment traffic collisions* the employee’s __(a)__ may allow the employee the option of reimbursing the City for a loss caused by the employee’s negligence. This option only applies to losses of up to $1*000.
Division Commander
Definition: __(a)__ Involves death* serious injury (hospitalization)* officer-involved shootings* prolonged or violent tactical operations* major disaster scenes* etc.
Serious Incident
The __(a)__ will be conducted by the on-scene supervisor at a confidential location (i.e.* inside a building* Mobile Activity Command [MAC] Van* etc.) and will include a detailed dissemination of the information available on the incident.
Primary Briefing
Performance Evaluations - Reserve officers __(a)__ (will be or will not be) given annual performance evaluations* in January of each year* conducted by the assigned full time supervisor with recommendations from the immediate reserve supervisor as outlined in the Reserve Division Manual and Operations Order 3.25* Performance Management Guide.
will be
Alleged misconduct* either on or off duty or neglect of duty by a reserve officer will be investigated by the assigned full-time __(a)__ as outlined in Operations Order 3.19* Misconduct Investigations.
Supervisor
Submission of Overtime Requests–If the immediate supervisor will be unavailable for several working days* the request will be submitted to the employee’s next ____(a)____.
next higher ranking supervisor
Under the AWR (Absent With Relief) Program* employees may be granted the opportunity to exchange shifts up to a maximum of __(a)__ shifts per year.
10
Procedures for Requesting AWR–The completed form will be submitted to the supervisor of the employee requesting the relief at least __(a)__ before the requested date of the AWR.
7 days
Employee Personal Information–Employees will keep the City informed of their current residence address* and will notify the city within __(a)__ of a change.
10 days
The ____(a)____ shall have the authority without prior meeting and conferring to effect ____(b)____ of the Police Department.
City* reorganizations
In terms of preparing for grievances: When requesting a meeting with the work unit/site ____(a)____* the PLEA representative will inform the ____(b)____ of the purpose of the meeting. PLEA representatives will attempt to schedule an appointment in advance whenever possible.
supervisor* supervisor
In terms of communicating with membership: The Association may* using its own resources* use the ____(a)____ to communicate with unit members. The association may use Inter-departmental mail to communicate with unit members on ____(b)____ occasions over a ____(c)____ pilot program.
mailboxes at work locations* two* 3 months
Pursuant to Civil Service rules and regulations and applicable rules and regulations of the Phoenix Police Department* the ____(a)____ release positions shall be authorized* upon request* a leave of absence(s) by the ____(b)____.
The ____(c)____ release positions shall participate in all appropriate training requirements necessary to maintain membership in the department* including all training mandated by the Arizona Peace Officers Standards and Training Board (AZ POST).
The ____(d)____ release positions agree to be bound by the Department’s rules* regulations* and operations orders* including proper notification when utilizing sick or vacation leave* and may besubject to disciplinary action for violations of any such rules* regulations* general or operations orders.
6 full time* Chief of Police* 6 full time* 6 full time
The Association and the Department will jointly present a two (2) hour career survival class to newly sworn police officers. Immediately following* the Association will be allowed ____(a)____ to talk to and possibly sign newly sworn police officers into the Association and to explain the rights and benefits under the MOU. This time will be allotted during the ____(b)____ training time of said officers. The content of such information shall not be ____(c)____* abusive of any person or the Department or disruptive of the Department’s operation.
one (1) hour* post-academy* political in nature
If a Professional Standards Bureau (PSB) investigation has not been completed within ____(a)____ days* the unit member may request that the PLEA grievance chair meet with the PSB ____(b)____ to discuss the status of the investigation.
180* Division Commander
Department information regarding citizen complaint information/procedures will contain a statement forewarning the complainant that any false report in an attempt to unjustly defame police personnel or place their employment in jeopardy can result in ____(a)____ and or ____(b)____.
criminal charges* civil liability
Documents maintained by the department containing ____(a)____ about a unit member* regardless of the storage medium* will not be used in future ____(b)____ (meaning submitting as evidence at DRB* UFB* CSB* or any other disciplinary review board) if the unit member has not been ____(c)____ of the existence of the performance/conduct concerns.
adverse comments* disciplinary actions* previously made aware
If a polygraph examination is required of a unit member* an Association representative may monitor the interview and examination from ____(a)____. Monitoring will include both ____(b)____. A unit member will be allowed an association representative during the ____(c)____ interviews. The PSB Investigator will also have the right to be present.
the monitoring room* visual and audio* post exam
If an employee is not given his/her PMG by the annual review date* the employee may request his or her merit increase in writing by sending a memorandum directly to the ____(a)____ in the Fiscal Management Bureau. If the PMG is an overall “met*” the request will be processed within ____(b)____ days of submittal and will be retroactive to the PMG annual review date.
Human Resources Officer* twenty-one (21) calendar
Reference PLEA Unit Members being interviewed at PSB: Notification regarding the general nature of a Professional Standards Bureau (PSB) interview at the ____(a)____ will be left at the discretion of the PSB ____(b)____.
time of scheduling* Commander
Unit members will not be excluded from applying and/or competing in a transfer process based solely on a ____(a)____. However* the transfer process will not be delayed pending the conclusion of the ____(b)____. If a unit member is passed over for transfer based on the ____(c)____* he/she may be eligible for the next available opening depending upon the outcome of the investigation.
pending investigation* related investigation* pending investigation
An association member* or ____(a)____ at the request of the member* may request the opportunity to discuss a good-of-the department transfer decision with the member’s ____(b)____. The ____(c)____ will make him/herself available* but the transfer action will not be delayed based on this provision. This provision does not apply to transfers made to ____(d)____* reduce staff in a specific area or other similar operational need.
the association* Division Commander* Division Commander* adjust staffing levels
The Grievance Committee shall be composed of:
Chairman - A member of the ____(a)____ designated by the City Manager.
Secretary - A designee of the ____(b)____.
Member - A ____(c)____ on a rotating schedule.
Member - ____(d)____ or his designee.
City Manager’s Office* Labor Relations Administrator* different City department head* PLEA President
The Grievance Committee or the arbitrator shall submit findings and advisory recommendations to the grievant and to the ____(a)____. The cost of the arbitrator and any other ____(b)____ shall be borne equally by the parties.
City Manager* mutually incurred costs
Reference Longevity Pay: A unit member must have completed at least one (1) year of continuous full-time service at the ____(a)____. Employees in step 8 as of July 8* 2002 will receive longevity pay when they reach one year at step 8 and maintain their longevity eligibility when they move to step 9. Employees in step 7 or below as of July 8* 2002 will be required to complete one year at step 9 to be longevity eligible.
top step in his classification
Overtime work will be compensated in either cash or compensation time at one and one-half (1-1/2) times the regular rate of pay after the first ____(a)____ assigned and worked beyond the end of the unit member’s regularly scheduled shift* calculated to the nearest ____(b)____.
seven (7) minutes* 1/4 hours
A unit member shall receive night shift pay differential only ____(a)____* and not while on ____(b)____ time.
for hours scheduled and worked* paid leave
For selection process with no list: The ____(a)____ reserves the right of final approval for any ____(b)____ position.
Police Chief* specialty
Any time a police officer wishes to refer a police matter to a chaplain* it will only be done upon request of the citizen involved and with the approval of ____(a)____.
a supervisor
All off-duty job sites* except routine traffic control sites* require prior approval from the ____(a)____.
Off Duty Work Coordinator
Off-Duty Work Detail supervisor
The completed form will be forwarded through the employee’s chain of command to the ____(a)____ for approval.
bureau/precinct commander/administrator
To wear-test any new uniform item/s and/or field test any new equipment* approval must be granted by the ____(a)____ and/or ____(b)____ prior to being worn and/or tested.
Uniform Committee* Uniform Committee chairperson
Upon approval of a supervisor* the rank of ____(a)____* the item may be replaced by completing a requisition form.
lieutenant or above
The ____(a)____ is responsible for the review and approval of transfers* and reserves the right to amend or change any transfer.
Office of Administration
Exceptions to the Mandatory One-Year Rule: Employees requesting a specialty position where only one candidate submitted a request for transfer and successfully completed the process for the position (requires____(a)____ approval).
division commander
Criteria for Selection of Personnel - Employees requesting a temporary transfer must meet the following criteria:
• Must not be ____(a)____
• Must not presently be the subject of an ____(b)____
• Must have received an overall rating of ____(c)____ on their most recent performance rating
• Must have their ____(d)____ approval
on probation* ongoing investigation for alleged misconduct* MET* supervisor’s
Temporary transfers will require approval of the ____(a)____ and completion of transfer paperwork
affected bureau/precinct commander/administrator
The____(a)____ will be the final approving authority regarding all transfers
Police Chief
The ____(a)____ reserves the right of final approval for any specialty position.
Police Chief
For Search & Dive Team Transfer: Must be able to obtain approval from ____(a)____ levels of supervision to commit to ____(b)____ of training each month
first two* ten hours
Employees may request to use overtime as compensatory time: This is subject to the approval of____(a)____* based upon considerations of departmental scheduling and ____(b)____.
their supervisor* operations factors
Work-Related Phone Calls • Officers will be paid at time and one-half their regular rate of pay in the following circumstances:
- When they are contacted by phone by ____(a)____ because of their official duties for purposes other than call-out
- When ____(b)____ approves officers making or receiving a work related phone call
their supervisor* a supervisor
An AWR will only involve ____(a)____ employees; ____(b)____-way switches will not be approved
only two* three
All AWRs are subject to the approval of the ____(a)____ or ____(b)____ and will be in accordance with this policy.
commander/administrator* his/her designee
In regards to AWR’s* partial relief shifts and regular work shifts may be worked ____(a)____ with
____(b)____ approval
consecutively* commander/administrator
In requesting AWR’s: If the form is correct* the employee’s supervisor will forward the form to the ____(a)____ for final approval ____(b)____ before the scheduled date of the AWR.
This time may be waived by the ____(c)____ in cases of emergency* but the AWR Form must be completed prior to approval.
second level supervisor
* five days* second level supervisor
supervisor
The approved Linguistic Skills Form will be forwarded to the Fiscal Management Bureau for payment on ____(a)____ basis.
a weekly
All requests will be submitted in advance of the beginning date of the leave* except requests for unanticipated sick or emergency leave* which will be submitted for approval ____(a)____.
• ____(b)____ may submit a leave request for the employee if absent.
immediately upon returning to work* supervisors
Vacation credits will not be accumulated in excess of an amount equal to two times the employee’s current annual rate* except on the recommendation of the ____(a)____ and approval by the ____(b)____.
police chief* city manager
Officers Called Back From Vacation - An officer on an authorized vacation out of state* who is temporarily recalled to duty by order of the ____(a)____* will be reimbursed for necessary transportation expenses.
(1) The officer will be required to provide proof of transportation expenses.
(2) Reimbursement must be approved by the ____(b)____.
police chief* police chief
For special recognition leave time: Supervisors will submit a memorandum of the Special Recognition up through their ____(a)____ for approval.
division commander
Once special recognition time is approved by the division commander* the employee awarded the Periormance Recognition leave (PA) must use the leave within____(a)____.
• This type of paid leave is intended as immediate recognition and cannot be banked or accrued.
one year
Upon retirement the City will provide the retiring officer with:
• Their breast badge mounted on a plaque* a retired flat badge and case* and their Department-issued service weapon at a cost of $1 with approval of ____(a)____.
the Police Chief
Regarding deployment of Honor Guard* overtime is not authorized unless prior approval is granted by a ____(a)____
division commander
Physical Conditioning Program Guidelines Official Department physical conditioning programs are those that adhere to the following guidelines:
(1) Officially approved in advance* via memorandum* by a ____(a)____. In addition* the memorandum must be resubmitted annually on ____(b)____ of each calendar year for review.
bureau/precinct commander/administrator* January 31st
In the absence of the Off-Duty Work Detail supervisor* a job site approval may be obtained from an ____(a)____.
Information Desk supervisor
If there is not sufficient time to obtain written approval* verbal authorization may be granted by the employee’s____(a)____.
- If the employee’s immediate supervisor is not available* approval may be received from any ____(b)____ bureau/precinct supervisor of equal or higher rank.
- The employee will submit a Request for Off-Duty/Extra-Duty worn and/or Coordinator Position Form at the ____(c)____.
immediate supervisor* on-duty* beginning of the next shift
All security assignments* such as security or driving for individuals* celebrities* etc.) will be submitted to the ____(a)____ and approved by the ____(b)____ prior to entering into any agreements or contracts to provide services.
executive staff* police chief
Exceptions requiring clothing other than a police uniform will be fully explained on the Off-Duty/Extra Duty Work and/or Coordinator Position Form.
(a) This will require the approval of the ____(a)____* in addition to the normal signatures.
(b) Approval for non-uniform attire in the off-duty job will be forwarded to the ____(b)____ for job site approval.
commander of the precinct in which the off-duty job is located* Off-Duty Work Detail supervisor
To use police equipment for Motion Picture Productions* the ____(a)____* or ____(b)____* is responsible for locating special equipment such as wagons* cars and approving its use.
HDB commander* designee
