SGT BOOK 1 Flashcards
Appointing Power* Authority or Officer means the ____(a)____ or other legally designated official having the power of appointment and removal of employees.
City Manager
Appointing Power* Authority or Officer means the City Manager or other ____(a)____ having the power of appointment and removal of employees.
legally designated official
In terms of “Appointment”* ____(a)____ means an appointment to a position that is limited in time and is for the purpose of accommodating the absence of an employee on extended leave or for the purpose of accomplishing a special limited-time project. If a classified employee receives an ____(a)____ appointment* he ____(b)____ (shall or shall not) retain his classified service status.
Interim* shall
In terms of “Appointment”* ____(a)____ means an appointment of a person to a position that is budgeted on a regular fulltime basis* where two or more employees share the full-time work hours of the position. A ____(a)____ appointment is in the unclassified service* and such employment ____(b)____ (shall or shall not) earn credits toward the completion of probationary period requirements.
Job sharing* shall not
In terms of “Appointment”* ____(a)____ means an appointment of a person to a position which is less than full-time* but which has a regular schedule on a year-round basis as determined by the needs of the employing department. Such employment ____(b)_____ earn credits toward the completion of probationary period requirements* and is not part of the classified service.
Part time* shall not
In terms of “Appointment”* ____(a)____ means an appointment of a person to a regular position without an examination in the absence of an appropriate eligible list or availability of eligibles. Such appointment shall be for not longer than sixty working days* and ____(b)____ earn credits toward the completion of probationary period requirements.
Provisional* shall
In terms of “Appointment”* ____(a)____ means an appointment of an eligible to a full-time budgeted position in the classified service.
Regular
In terms of “Appointment”* ____(a)____ means an appointment to a position that is temporary in nature and is not an established regularly budgeted position. Such employment shall not earn credits toward the completion of probationary period requirements* and is not part of the classified service.”
Temporary
Unless otherwise specified* “days” shall mean ____(a)____ days within these Rules.
calendar
____(a)____ means a position or group of positions* either permanent or part-time* sufficiently similar in respect to their duties and responsibilities that the same requirements as to education* experience* knowledge* ability* and other qualifications are required of the occupants* and substantially the same tests of fitness are used to choose qualified employees and substantially the same schedule of compensation can be made to apply with equity under the same or substantially the same employment conditions.
Class or Classification
____(a)____ means the suspension* demotion* or dismissal of an employee.
Discipline
____(a)____ means a list of names of persons who were laid off from a class* or from service on account of lack of work or funds or any other cause* and whose names were placed on said list in accordance with these Rules.
Recall List
____(a)____ means a list of names of persons who separated from service under satisfactory conditions or who were demoted as a result of reduction in force or reclassification* and whose names were placed on such list upon request of eligible applicant.
Reinstatement List
____(a)____ means a position that is exempt from the provisions of the federal Fair Labor Standards Act (FLSA) and is designated in the pay plan of the City of Phoenix.
Salaried
Service means* A) ____(a)____ of any discipline notice by delivery to the person named or to any member of his family over the age of ____(b)____ residing at his usual place of residence; -OR- B) Deposit of the order in the United States mails* certified return receipt requested* postage prepaid* addressed to the last known address of the person to be served.
Personal Service* 16
____(a)____ means a position that does not have an incumbent* and the position has been approved for filling by the City Manager.
Vacancy/Vacant Position
The officers of the board (Civil Service) shall be a chairman and a vice chairman who shall serve for ____(a)____ beginning ____(b)_____ of each year and until their successors are elected. The ____(c)_____ shall be Secretary of the Board.
1 year* July 1* personnel director
Board meetings shall be open to the public* except when an ____(a)____ and the Board approves a private hearing pursuant to Rule 22a.
Employee requests
Board meetings shall be open to the public* except when the Board deliberates over the evidence and testimony ____(a)____ pursuant to Rule 22a.
Presented at a hearing
Board meetings shall be open to the public* except when the Board consults with ____(a)____.
Its attorney
Board meetings shall be open to the public* except when the Board ____(a)____ to consider other matters in ____(b)____ consistent with the Arizona Open Meeting Law.
votes* executive session
____(a)____ members of the Board shall constitute a quorum for the purpose of transacting official business and holding hearings.
3
____(a)____ shall be responsible for safety and compensation administration* benefit and service award programs* personnel and labor relations* personnel research studies* and employee training and counseling.
Personnel Director
The ____(a)____ shall also be responsible for the recruiting* evaluating* selecting* and referring of personnel; classification administration; administration of the performance rating system and personnel rules; and maintenance of employment records.
Personnel Director
Reference “discrimination”* an applicant* eligible* or employee shall be considered solely on the basis of his ____(a)____ as required by the position he seeks or holds relative to experience* training* personal and physical fitness* abilities* skills* and knowledge.
qualifications
In terms of discrimination* physical fitness shall relate to the position that the applicant or eligible seeks or the employee holds* taking into consideration ____(a)____ that may be made for an individual.
reasonable accommodations
No person holding a position with the City* except elected officials* shall take any part in political management* affairs* or campaigns in any election for City of Phoenix elective office other than to ____(a)____ and ____(b)____ .
vote* privately express opinions
The official classification plan of all positions in the classified service shall provide the class titles* and describe the ____(a)____ which delineate the duties and responsibilities of each classification.
essential functions
The ____(a)____ shall maintain and have on file copies of current specifications for all classes in the classified service.
Personnel Director
Class specifications are ____(a)____ only and are not ____(b)____. In assigning a position to a class* consideration shall be given to the essential duties* tasks* responsibilities* and qualifications and the relationship the position has to other classes. It is not intended that a class specification give a complete array of all the specific duties* tasks* and responsibilities* but rather to give a general picture of the essential characteristics of the class with sufficient allocating factors described to properly identify the class.
descriptive* restrictive
Whenever a new position is established or a vacant position is under study* the ____(a)____ shall forward to the ____(b)____ a description of the proposed essential functions which delineate the duties and responsibilities of the newly-established position.
Department head* Personnel Director
Whenever a new position is established or a vacant position is under study* the department head shall forward to the ____(a)____ a description of the proposed essential functions which delineate the duties and responsibilities of the newly-established position. If a new classification shall be constructed* it shall be submitted to the ____(b)____ for review and recommendation and subsequently to the ____(c)____ for approval.
Personnel Director* Personnel Committee* City Council
The ____(a)____ shall from time to time* or upon request of the appointing authority* investigate any or all positions in the classified service. His findings shall be reported to the Personnel Committee.
Personnel Director
Under reallocation of employees* an incumbent of a position that is upgraded to a higher level who has successfully been performing the duties of the higher class for ____(a)____* shall not be required to serve the one year period of probation stipulated in Rule 10.
over 1 year
All applicants for City employment shall meet the physical and mental performance requirements of the positions they seek. Impairments shall be favorably considered if the disabilities are such that the applicant can be expected to perform the essential functions of the position requirements with ____(a)____* if necessary. The physical and mental qualifications of persons entering the employment of the City may be evaluated by physicians* to be designated by the ____(b)____.
reasonable accommodation* City
Under qualification requirements* Any veteran who served on active duty in ____(a)____ of the United States Government during time of war* holds an honorable discharge or proper release there from* meets all other City employment requirements* and is below the regular retirement age at the time of accepting employment with the City* shall be exempt from any age requirements established for ____(b)____.
any part of the military branch* original employment
Under disqualification of applicants* the ____(a)____ may reject any application or exclude the name of any applicant from the eligible list or deny certification of any eligible who (list of 10 things):
Personnel Director
An applicant who is rejected* whose name is not posted* or whose name is removed from an eligible list shall be notified of the action and shall be given the reason for such action. The rejected applicant or eligible may request a review of the action taken. This request shall be submitted to the ____(a)____ in writing within ____(b)____ after the notice of action is mailed to him. Such request for review shall not prevent the selection and hiring procedure from going forward during the review period. The decision of the ____(c)____ shall be final.
Personnel Director* 7 days* Personnel Director
Applications for promotions shall be subject to the requirements and procedures provided in these Rules* except that applicants for promotion shall not be entitled to ____(a)____ preference.
veterans’
Promotional examinations are open to employees in the City service and to individuals on ____(a)____ lists* each of whom meets the requirements specified in the Rules and the Position Classification Plan. ____(b)____ points for each complete year of authorized service shall be allowed. For an incomplete year* proportionate credits shall be allowed in the same ratio as the completed months of an incomplete year relate to a complete year. (Part-time and temporary employees shall not receive seniority credits.)
recall* 2
Reference examination results* during regular office hours of the ____(a)____ days beginning on the ____(b)____ day following the examination* a candidate who participated in any written examination may inspect at the office and in the presence of an employee designated by the Personnel Director* a keyed copy of the written examination.
3 business* first business
In terms of examination results* an applicant may review his full examination results by submitting a written request to the Personnel Director within ____(a)____ days from the date that the notice of examination results was sent.
5 business
Examination records and papers ____(a)____ (are or are not) public documents.
are not
In terms of preference points for employment* a veteran of the Armed Forces of the United States* separated from the Armed Forces under honorable conditions following more than ____(a)____ consecutive calendar days of active duty* who takes an entrance examination for employment with the City shall* in the determination of his final rating on such examination* be given a preference of ____(b)____ points. The preference shall be added to the grade earned by such veteran* but only if such veteran earns a passing grade without preference.
180* 5
A handicapped person who takes an entrance examination for employment with the City shall* in the determination of his final rating on such examination* be given a preference of ____(a)____ points. The preference shall be added to the grade earned by him* but only if such person earns a passing grade without preference.
5
Under preference points* no person eligible for a preference pursuant to this action shall be allowed more than a ____(a)____ point preference.
10
An honorably separated veteran who served on active duty in the Armed Forces at any time and who has a service-connected disability and is receiving compensation or disability retirement benefits under laws administered by the Veterans Administration* Army* Navy* Air Force* Coast Guard* or public health service shall be given a ____(a)____ point preference pursuant to this section.
10
There are ____(a)____ specific types of employment lists* and they are ____(b)____* ____(c)____* ____(d)____* ____(e)____ and ____(f)____.
5* recall* reinstatement* transfer* promotional* original employment
An eligible may normally have eligibility on an employment list up to a maximum of ____(a)_____. The maximum time of eligibility on a recall list shall be ____(b)____. If the Personnel Director believes that an employment list should be supplemented with additional eligibles* he may direct a new recruitment for the classification* with existing eligibles being automatically placed on the new list for such time as may remain on their original eligibility. The Personnel Director may modify the length of eligibility at the onset of a recruitment procedure and in unusual situations* he may extend an eligible list for ____(c)____.
2 years* 3 years* an additional year
An employee whose name appears on an existing promotional list when entering military service with the Armed Services of the United States of America during time of war shall continue to have eligibility on such list until ____(a)____ days after being honorably discharged or released from military service.
90
An eligible shall not continue on a promotional list if he separates from City employment* but he ____(a)____ (may or may not) have his name returned to the promotional list if he returns to City employment and the time limit of eligibility has not expired.
may
A ____(a)____ list shall consist of the names of laid-off employees whose applications for positions on such list were approved by the Personnel Director. The ranking of names on ____(a)____ lists shall be in the order provided by layoff rules.
recall
A ____(a)____ list is one consisting of the names of former employees who resigned or for active employees who voluntarily demoted from a class of the City service and whose applications for positions on such a list were approved by the Personnel Director.
reinstatement
A ____(a)____ list shall consist of the names of employees who: 1) Are unable for physical reasons* as certified by a licensed physician* to perform the essential functions of their present assignment; 2) Voluntarily request the placement of their names on such a list; 3) Are placed on the list at the request of their department head. Placement of an employee on a ____(a)____ list requires the approval of the ____(b)____.
transfer* Personnel Director
All vacancies in any class of position in the classified service shall be filled by an eligible from ____(a)____ or by a ____(b)____ in the absence of an eligible list by one of the following methods
an appropriate eligible list* provisional appointment
In the case of promotional examinations in the Police and Fire Services* the names of the ____(a)____ persons ranked highest on the appropriate list who have indicated a willingness to accept appointment to a position vacancy shall be certified. When more than one vacancy is to be filled* the number of names submitted shall equal the number of vacancies plus ____(b)____.
5* 4
When two or more applicants have equal qualifications in the judgment of the appointing authority* preference in selection shall be given to a ____(a)____.
Phoenix resident over a non-resident
Temporary appointments will be made to positions that are temporary in nature. The duration of these appointments will be no longer than ____(a)____ without approval of the ____(b)____. Temporary appointments may or may not be made from an appropriate eligible list. A refusal by an eligible to accept his appointment to a position of limited duration shall not affect his eligibility to a regular appointment.
12 months* Personnel Director
Regarding provisional appointments* whenever the Personnel Director determines that an appropriate employment list is insufficient for the needs of the City* he may refer a non-eligible to a vacancy for provisional appointment upon the request of the appointing authority* pending creation of a new employment list. Such provisional appointments for all classes of positions shall continue only for such period as may be necessary to establish an employment list and make certification of eligibles. Such provisional appointment shall not exceed ____(a)____. Time served in a provisional status shall earn credits toward completion of probationary requirements.
60 full working days
In terms of the period of probation* a temporary appointment ____(a)____ (can or cannot) satisfy regular employment status.
cannot
Time taken on paid vacation* sick leave* light duty status* or while drawing compensation from the Arizona Industrial Commission* not in excess of ____(a)____* shall be allowed the probationer as creditable time served. If the period exceeds ____(a)____* the entire period of absence from normal duties shall be added to the probationary period.
thirty calendar days
An employee who demotes from a higher class to a lower class after completing probation ____(a)____ (shall or shall not) be required to serve a new probationary period in the higher class if he is subsequently promoted to that class.
shall
A dismissed* suspended* or demoted probationary employee ____(a)____ be entitled to a Civil Service Board hearing* provided* however* that a dismissed* promoted probationer ____(b)____ be entitled to a hearing if he has completed a probationary period in another class and has had continuous City employment since that time. The appeal* if there is such* of a dismissed* promoted probationer shall be for reinstatement to the lower class from which he was promoted.
shall not* shall
The performance rating system shall be used as a ____(a)____ to improve the performance level of all employees* particularly of those who measure below satisfactory.
tool of management
The administering of the performance rating system required by this Rule shall be the responsibility of the ____(a)____. A detailed manual of instruction shall be prepared by the ____(a)____.
Personnel Director
The rating authority shall be that person or committee of persons who ____(a)____ the work of the employee rated. The rating authority shall be determined by the department head.
directly supervise
The reviewing authority shall be the ____(a)____* but the function of reviewing may be delegated to any ____(b)____ or other supervisor by direction. When a ____(c)____ is the rating authority and when an employee in that case disagrees with the rating received* the next higher authority shall review such rating. In no case shall the reviewing and rating authorities be one and the same person.
department head* division head* department head
Probationary Employee Performance Rating: A performance rating is required for all probationary employees at ____(a)____ months* ____(b)____ months* and ____(c)____ months from the date the probationary employee starts work in that class as a probationary employee.
3 months* 6 months* 11 months
An employee may appeal for a review of an overall unsatisfactory rating to the ____(a)____ through the chain of command. The decision of the ____(a)____ shall be final on such appeals. When a ____(a)____ is the rating authority* the next higher authority shall hear the appeal and make the final decision.
Department Head* Department Head
An employee may be transferred from a position in a department to a position in another department for which he possesses the ____(a)____* and the ____(b)____ of which is determined to be equivalent to that of his present position by the Personnel Director.
qualification requirements* pay range
In relation to transfers between departments* all transfers* except as otherwise provided in this Rule* shall require the approval of the ____(a)____ concerned in the transfer* the ____(b)____* and the ____(c)____. If the City Manager determines that the needs of the City can be best served by the transfer of an employee* he may direct that the transfer be accomplished.
department heads* city manager* personnel Director
All other full-time regular employees hired after July 1* ____(a)____* and before April 15* ____(b)____* shall have____(c)____ after the date of employment to move into the designated residency area. The designated area is the Maricopa Association of Governments’ service area. Copies of a map showing these boundaries are available for inspection at the office of the ____(d)____.
1978* 1986* 24 months* Personnel Department
All other full-time regular employees hired or reemployed on or after April 15* ____(a)____* shall have ____(b)____ after the date of employment to move into ____(c)____.
1986* 24 months* maricopa county
Employees shall keep the City informed of their current residence address* and shall notify the City within ____(a)____ of a change in residence.
10 days
A permit to reside outside the established boundaries may be issued by the ____(a)____ for the convenience of the City* or for extreme hardship cases.
City Manager
Seniority constitutes length of ____(a)____ within a class of the City service. When two or more employees have the same length of time in the class* the employee with the longest certified City employment time shall be the senior. If a tie still exists* the ____(b)____ shall make the determination. Dismissals and retirements shall cancel all prior seniority credits.
certified status* appointing authority
City-wide class seniority shall be used as a factor in choice of work assignments and vacation schedules. The use of seniority in determining the order of vacation of employees shall be by class. In choice of work assignments within a class* seniority shall determine the choice of assignment when qualifications of employees concerned for kind of assignment are equal in the sound discretion of the ____(a)____* except that a ____(a)____ may rotate employees to provide training and experience in all tasks within a class.
Department Head
____(a)____* ____(b)____* shall cancel all prior seniority credits as they apply to choice of work assignments and vacation schedules. An employee who goes from full-time classified regular employment to job sharing employment shall have his full-time seniority credits ____(c)____. If the individual returns to full-time employment without a break in service* the ____(d)____ credits will be returned and will be added to the pro-rata credits earned in the job share status.
resignations* dismissals* retirements* frozen
Paid leaves of absence are subject to available leave credits and the scheduling of vacations is subject to the control of the ____(a)____. All requests for leave of absence (excluding industrial leaves) without pay of over ____(b)____ days shall be subject to the control of the ____(c)____ concerned and shall require the approval of the appointing authority and the Personnel Director.
department head* 30 working* department heads
Paid leaves of absence are subject to available leave credits and the scheduling of vacations is subject to the control of the department head. All requests for leave of absence (excluding industrial leaves) without pay of over 30 working days shall be subject to the control of the department heads concerned and shall require the approval of the ____(a)____ and the ____(b)____.
appointing authority* Personnel Director
All leaves of absence for personal illness of the employee; for the birth* adoption* or foster placement of a child; or for the care of a spouse* child* or parent of the employee when those family members have a serious health condition shall be integrated with the leave requirements of the ____(a)____ of ____(b)____.
Family and Medical Leave Act* 1993
____(a)____ employees exempt from the overtime provisions of the Fair Labor Standards Act shall not receive deductions from their compensation for absences from work of ____(b)_____.
Salaried* less than one full work day
An employee in the General Employee Retirement System who is receiving pension benefits as a result of retirement from the City under the Public Safety Retirement System shall be considered as a ____(a)____ in determining vacation credits.
new employee
Eligibility to use vacation credits shall begin only after completion of ____(a)____ of employment* with the following exceptions:
A. A full-time certified employee* appointed from a ____(b)____* is eligible to use vacation credits as earned upon reemployment.
B. Vacation credits* earned during the first ____(c)____ of employment* may be used for sick leave* only if sick leave credits are not available.
6 months* recall list* 6 months
Vacation credits shall not be allowed to accumulate in excess of an amount equal to two times the employee’s current annual rate at the end of any calendar year* except on the recommendation of the employee’s ____(a)____ and approval of the ____(b)____.
department head* appointing authority
Approved excess vacation carryover shall be subject to the provisions and limitations imposed by the ____(a)____. The ____(a)____ may establish limits beyond which the employee shall not accumulate further leave credits and for which the employee shall not be compensated.
City Manager
Vacation leave in an amount of less than a day for a full-time hourly employee shall be charged to the nearest ____(a)____ involved in the leave.
15 minutes
Regarding “Termination Pay of Vacation Credits”* every employee who has vacation credits that do not exceed the limitations established by the City Manager shall have such credits paid at the time of leaving the City’s employment* whether by ____(a)____* ____(b)____* ____(c)____* ____(d)____ or ____(e)____. No such payment shall be made unless the employee has completed six months of regular employment and no payment shall be made for hours in excess of limitations established by the City Manager.
resignation* retirement* layoff* dismissal* death
Under “Entitlement and Allowance” for sick leave usage* every full-time hourly employee who works a schedule at full-time* fifty-two weeks of the year* shall accrue sick leave credits at the rate of ten hours for each month of paid service. Salaried employees shall accrue sick leave credits at the rate of a ____(a)____ for each month of paid service.
day and one-quarter
Under “Entitlement and Allowance” for sick leave usage* any absence without pay of more than ____(a)____ in any ____(b)____ consecutive pay periods shall not be allowed as creditable sick leave time.
10 working days* 2
Under “Entitlement and Allowance” for sick leave usage* upon reemployment within ____(a)____* ____(b)____% of sick leave credits at the time of termination shall be reinstated to the employee and be available for use after ____(c)____ of reemployment.
5 years* 20* 1 month
An employee who is receiving pension benefits as a result of retirement from the City under the Public Safety Retirement System and who received cash payment for accumulated sick leave at time of retirement* ____(a)____ (shall or shall not) be entitled to the 20% return of sick leave credits.
shall not
Under qualifications for sick leave* employees may be allowed sick leave for examinations by a licensed physician or dentist* or medical treatments prescribed by a licensed physician or dentist* when ____(a)____.
it is not possible to arrange appointments on off-duty hours
Employees may be allowed sick leave to provide the supplemental pay differential between industrial pay and regular net take-home pay under the provisions of Rule 15f1* after the ____(a)____ supplemental pay has been exhausted.
1 year
Under sick leave usage* “Member of the employee’s immediate family” means the ____(a)____ (8 subjects) of the employee. A relative who* because of family circumstances* has been a parent substitute to the employee may be considered as a substitute for mother or father in this definition. Under the Family and Medical Leave Act of 1993* ____(b)____ are not qualified as immediate family members.
mother* father* husband* wife* child* step-child* brother* or sister – brother/sister
A police officer who has no other accumulated paid leave may use up to ____(a)____ of accumulated sick leave per ____(b)____ for non-emergency home care or medical treatment of a member of the employee’s immediate family* subject to operational and scheduling factors.
10 hours* 1 year
Under sick leave usage; duration of emergency leave shall be limited to the emergency situation and shall not exceed ____(a)____. The amount of leave may vary from ____(b)____ to ____(c)____* depending on the emergency. Air travel time shall be allowed in addition to the approved amount of out-of-state family emergency illness.
5 days* 1 hour* 5 days
The ____(a)____ may require a certificate of disability from the employee’s physician (licensed) for an absence of ____(b)____. Such certification may be required for absences of less than ____(c)____ when the employee’s sick leave record indicates excessive one- or two-day absences.
department head* over 3 days* 3 days
An employee* before returning to his duties from an illness of over ____(a)____* shall submit a statement from his physician qualifying him for his class of work. The ____(b)____ may refer the employee to the City physician for examination at the time the employee reports for duty from an absence of over ____(c)____.
12 working days* department head* 12 working days
An employee who is on extended sick leave shall submit to a medical examination or examinations made by the City physician* or a licensed physician designated by the City physician. …… Such examination shall be made within ____(a)____ following a period of ____(b)____ of sick leave with pay* and such additional periodic medical examinations shall be made at thirty calendar day intervals during the period the employee continues on sick leave.
5 days* 30 calendar days
In terms of extended sick leave* (when employees are required to provide written statements from a physician) the ____(a)____ may require that a medical examination be made of such employee if he has not received a copy of the medical report on the employee after ____(b)____ from the date when such medical examination is required to be made.
personnel director* 10 days
Whenever* in the opinion of the ____(a)____* the work record or the attendance record* or both* of an employee indicates that he may have a health problem* the ____(a)____ may direct that he be examined by the City physician.
Department Head* physically disabled
The use of paid sick leave for maternity shall be only for the period of time when the employee herself is ____(a)____* and only to the extent that the employee has sick leave accumulated. Paid sick leave solely for the purpose of providing child care ____(b)____ (shall or shall not) be allowed. The maternity time and the time used for care of the new child shall comply with the Family and Medical Leave Act of 1993.
physically disabled* shall not
An employee who has indicated that she does not intend to return to duty after delivery will be granted the use of any sick leave to her credit during the periods before and immediately after the actual delivery which can be supported by her physician’s certificate. She will submit her resignation at ____(a)____. When she has used the sick leave approved* she will be separated from the rolls.
the time she begins her maternity leave
The employee returning from military leave shall be reinstated to his position upon his request and presentation of his military termination papers to the Personnel Director if he is physically fit to perform the duties of his former position. If his former position is no longer in existence* he shall be entitled to such employment or reinstatement rights as his seniority and performance rating entitle him. He shall be allowed ____(a)____ to report to his ____(b)____ for duty after the date of his discharge or proper release from the Armed Services.
90 days* department head
All requests for leave of absence without pay not in excess of ____(a)____ shall require only the approval of the ____(b)____ concerned. All other requests for leave of absence (excluding industrial leaves) without pay over ____(c)____ shall be subject to the control of the department head concerned and shall require the approval of the City Manager and the Personnel Director.
30 working days* department head* 30 working days
Original requests for special leave of absence without pay shall be for a period not to exceed ____(a)____ in duration* except for a classified employee who takes leave to accept appointment to a position in the unclassified service.
1 year
If* in the opinion of the ____(a)____* an employee is incapacitated and unable to work on account of illness* such employee may be required to submit himself to a physician designated or approved by the City for examination* but the employee shall have the right to be represented at such examination by a physician of his own choice at his own expense. If the report of the physician shows the employee to be in an unfit condition to perform his duties* the ____(a)____ shall have the right to compel such employee to take sufficient leave of absence to fit him to perform his duties* assign the employee to light duty* or separate the employee from City service.
appointing authority
Industrial Leave Entitlement: A certified regular ____(a)____ employee who works a schedule at full time fifty-two weeks of the year who is disabled and absent from work as a result of an industrial injury or occupational disease shall be kept on the City payroll and be paid an amount equal to but not to exceed his regular ____(b)____ at the current rate of pay for up to ____(c)____ total per injury.
full-time* net take home* 1 year
Reference “Merit Pay Increase”: Time taken on industrial leave or light duty assignment* not in excess of ____(a)____ days* shall be allowed as creditable time in determining eligibility for a normal merit pay increase. If the time exceeds ____(b)____ and the circumstances of the injury so warrant* the employee may receive a merit pay increase on his anniversary date with the recommendation of his ____(c)____ and approval of the ____(d)____.
30 calendar* 30 days* department head* city manager
“Industrial Leave” is defined as absence from work as the result of:
- An ____(a)____ arising out of and in the course of City employment as defined by the Workers Compensation Laws of the State of Arizona.
- Those ____(b)____ arising out of and in the course of City employment as defined by the Occupational Disease Laws of the State of Arizona.
injury by accident* occupational diseases
Member of the employee’s immediate family means the ____(a)____ (8 subjects) of the employee* and the mother and father of the employee’s spouse. A relative who* because of family circumstances* has been a parent substitute to the employee may be considered as a substitute for mother or father in this definition.
mother* father* husband* wife* child* stepchild* brother* or sister
An employee who refuses a transfer or reduction* as described in 16b1.b above* shall be considered to have forfeited further protection of this Rule and shall be considered to have ____(a)____.
resigned
In all cases* if in the judgment of the ____(a)____ and with the approval of the ____(b)____* retention of employees with special skills is required* or if those employees remaining would not have the demonstrated ability and qualifications to perform the required services* layoffs may take place out of the order of SRS.
personnel director*
When two or more employees in the same class have an identical SRS* the one with the least amount of certified time in City employment shall be laid off first. If further determination is necessary* the ____(a)____ shall make the determination.
Appointing Authority
In determination of Seniority Rating Score* seniority shall be computed by adding one point for each ____(a)____ of service within the classification from which layoffs are under consideration* and 1/30th of a point for each additional ____(b)____ of service in the class. Points may only be added for service in regular full-time positions of the classified service.
full month* calendar day
____(a)____ shall be maintained for each class of position in which layoffs have occurred. Such lists shall consist of names of persons laid off from a position in the class and who were granted recall privileges in accordance with the provisions of this Rule. The names of the employees with the highest SRS in the class shall be placed highest on the ____(b)____.
recall list* recall list
Any employee who has been certified and appointed and has been laid off* or reduced in lieu of layoff* will have his name placed on the recall list of the classification from which the employee has been laid off or reduced. A laid-off employee* at his request within ____(a)____ of layoff* may be placed on reinstatement lists of any lower classification in which the employee has served.
1 year
The name of any employee which is placed on a recall list pursuant to Rule l6e may be maintained on such list for a period not to exceed ____(a)____ from the date that the employee was laid off. (Note: sub-section e4 states that if person on recall list offered a position and refuses his name gets removed from the recall list for that class).
3 years
An employee wishing to leave the classified civil service in good standing shall file with the appointing authority a written resignation in the form prescribed by the Personnel Director* giving at least ____(a)____ notice of his intention to leave the service* unless the ____(b)____ consents to his leaving sooner.
2 weeks* appointing authority
An employee wishing to leave the classified civil service in good standing shall file with the appointing authority a written resignation in the form prescribed by the Personnel Director* giving at least ____(a)____ notice of his intention to leave the service* unless the appointing authority consents to his leaving sooner.
2 weeks
An employee wishing to leave the classified civil service in good standing shall file with the ____(a)____ a written resignation in the form prescribed by the Personnel Director* giving at least two weeks notice of his intention to leave the service* unless the ____(a)____ consents to his leaving sooner.
Appointing Authority
An employee who is absent without authorized leave for ____(a)____ (____(b)____ for fifty-six-hour employees) shall be considered to have abandoned his position.
1 work week* 3 shifts
In reference to the “Withdrawal of Resignation”* any employee who has resigned in writing may* with the consent of the ____(a)____ affected and the ____(b)____ given after investigation* withdraw his resignation and be restored to the position vacated* if it is still vacant or filled by a temporary employee; and if it is not vacant or temporarily filled* he may have his name placed on the reinstatement list for the class of position for which he has resigned.
appointing authority* personnel director
In reference to the “Withdrawal of Resignation”* any employee who has resigned in writing may* with the consent of the appointing authority affected and the personnel director given after investigation* withdraw his resignation and be restored to the position vacated* if it is still ____(a)____; and if it is not ____(b)____* he may have his name placed on the reinstatement list for the class of position for which he has resigned.
vacant or filled by a temporary employee* vacant or temporarily filled
Regarding reinstatement lists* they shall be maintained for each classification and they shall consist of the names of persons who previously had occupied positions in the class and have been granted ____(a)____ in accordance with the provisions of these Rules.
reinstatement privileges
Written application for placement on reinstatement lists must be made within ____(a)____ of the date of ____(b)____. Application shall be filed with the Personnel Director.
2 years* resignation
Written application for placement on reinstatement lists must be made within two years of the date of resignation. Application shall be filed with the ____(a)____.
Personnel Director
Any employee who has been certified and appointed to a regular* full-time position with the City and who resigns from such position may apply for reinstatement within ____(a)____ after date of resignation.
2 years
Any employee who resigned from City service and applies for reinstatement pursuant to Rule 18c1 will have his name maintained on this list for a period not to exceed ____(a)____ from the date that the name is posted to this list.
2 years
Any employee who qualifies for reinstatement may also* if he requests in writing* have his name placed on the reinstatement list of lower classifications in which he has completed the ____(a)____.
probationary period
Any employee who requests reinstatement within ____(a)____ following the date of resignation may have his name placed on the reinstatement list if he satisfies the other provisions of this Rule* and if the Personnel Director determines that in the event that the resigned employee has in the intervening period withdrawn or applied for withdrawal of the amounts standing to his credit as his contributions into the City Retirement System* the employee has returned or agreed to return said funds to his retirement account pursuant to the provisions of Chapter 24* Article 2* Section 13.1 of the City Charter. Failure of the employee to return such funds in full shall constitute grounds for immediate discharge of such employee at the expiration of ____(b)____ following return to City employment.
90 days* 6 months
The appointing authority may* for disciplinary reasons* suspend an employee for a period not to exceed ____(a)____ at any one time by notifying the employee of the suspension and stating the reasons for the suspension. The notification requirements of Rule 21 shall be followed in giving this notice
30 work days
An employee who has completed the ____(a)____ in his class* or who has satisfied the requirements of Rule 10b* shall be entitled to a hearing on a suspension order made by the appointing authority in accordance with the hearing procedures provided in Rule 22.
probationary period
An employee who has completed the ____(a)____ in his class* or who has satisfied the requirements of Rule 10b (Entitlement to Civil Service Board Hearing)* shall be entitled to a hearing on a dismissal order if the employee meets the ____(b)____ specified in Rule 22a.
probationary period* appeal requirements
An employee who has completed the ____(a)____ in his class shall be entitled to a hearing before the Civil Service Board on a demotion order made by the appointing authority in accordance with the hearing procedures provided in Rule 22.
probationary period
The ____(a)____ shall sign an order in writing which shall constitute the notice of discipline* and shall also state in the notice the specific charges which shall be set forth clearly and with such particularity as will enable the employee to understand the charges made against him and to answer them. Such order shall be____(b)____ on the employee forthwith or ____(c)____ to his most recent reported address. Return receipt from addressee shall be retained by the serving department head and a copy of the notice shall be filed with the Civil Service Board.
appointing authority* personally served* mailed by certified mail
For purposes of discipline* a “worksite” includes not only City buildings and property* but also ____(a)____ and ____(b)____ and other assigned work locations.
city vehicles* private vehicles while being used on city business
The employee shall have ____(a)____ after date of service of notice of the order of suspension* demotion or dismissal on him personally* or ____(b)____ from the date of mailing by certified mail the notice of the order of suspension* demotion or dismissal* to request a hearing before the Board.
14 calendar days* 21 calendar days
The employee shall have fourteen calendar days after date of ____(a)____ of notice of the order of suspension* demotion or dismissal on him personally* or twenty-one calendar days from the date of ____(b)____ the notice of the order of suspension* demotion or dismissal* to request a hearing before the Board.
service* mailing by certified mail
Upon filing a hearing request with the Civil Service Board* the employee shall also immediately thereafter file copies thereof with the ____(a)____ and the ____(b)____. At the time the employee files the request for hearing* he shall set forth whether he desires a public or a private hearing.
complainant department head* city attorney
The employee shall also immediately thereafter file copies thereof with the complainant department head and the City Attorney. At the time the employee files the request for hearing* he shall set forth whether he desires ____(a)____ or ____(b)____.
a public* a private hearing
In relation to the “Time for Civil Service Hearing”* the Board shall determine if the hearing will be public or private* set the date of the hearing and shall* when possible within ____(a)____* hear and determine the matter and either affirm* modify* or revoke such order.
30 days
In relation to civil service hearings* it shall be the duty of the hearing officer* within ____(a)____ of the conclusion of the hearing* to forward all records and his recommendation concerning the appeal to the Board for appropriate action.
2 weeks
The Board shall have the power to subpoena and require the attendance of witnesses and the production of pertinent documents* and to administer oaths and* if necessary* to continue the hearing from time to time. Subpoenas issued by the Board must be served by personal service. If a Board subpoena is issued at least ____(a)____ prior to the hearing date* a party seeking service on a City employee may contact the employee’s department head for purposes of pre-arranging a specific date* time and place during the employee’s shift where service can be completed.
7 calendar days
In relation to the finding and decision of the Civil Service Board* if the finding and decision of the Board orders the reinstatement of a dismissed employee without back pay* time off in excess of ____(a)____ caused by the Board’s hearing procedure shall not be considered a suspension in violation of Rule 19* and shall not be compensated.
30 working days
If a dispute arises over the interpretation of a Personnel Rule* an aggrieved party shall file in writing a request for Rule interpretation by the Personnel Director. This request shall be filed within ____(a)____ of the date that the dispute arose. Within ____(b)____ of the receipt of the request* the Personnel Director shall respond to the aggrieved party. If the party is still dissatisfied with the interpretation* he may submit a request in writing for a review by the Civil Service Board. This appeal shall be submitted within ____(c)____ of the receipt of the Personnel Director’s reply.
15 calendar days* 10 calendar days* 10 days
If a dispute arises over the interpretation of a Personnel Rule* an aggrieved party shall file in writing a request for Rule interpretation by the ____(a)____. This request shall be filed within fifteen calendar days of the date that the dispute arose. Within ten calendar days of the receipt of the request* the ____(a)____ shall respond to the aggrieved party. If the party is still dissatisfied with the interpretation* he may submit a request in writing for a review by the Civil Service Board. This appeal shall be submitted within ten days of the receipt of the ____(a)____’s reply.
Personnel Director* Personnel Director
In terms of appealing the decision of the Personnel Director on a Personnel Rules dispute* the Civil Service Board may assign a hearing officer to investigate the complaints and the hearing officer shall submit findings to the Board within ____(a)____ of the completion of the investigation. The decision of the Board shall be final.
2 weeks
Both the ____(a)____ and the ____(b)____ are empowered to propose amendments to the Personnel Rules. A notice containing the proposed amendments* and the date and place at which a hearing on the proposal will be held* shall be issued by the proposing body at least seven days before the hearing. Copies of the proposed amendments shall be sent to all City departments for posting* and shall be made available to interested parties.
civil service board* city manager
Both the Civil Service Board and the City Manager are empowered to propose amendments to the Personnel Rules. A notice containing the proposed amendments* and the date and place at which a hearing on the proposal will be held* shall be issued by the proposing body at least ____(a)____ before the hearing. Copies of the proposed amendments shall be sent to all City departments for posting* and shall be made available to interested parties.
7 days
After public hearing* the proposing body shall make such modifications that it deems appropriate and if a Rule change is desired* shall refer the modified amendments to the ____(a)____. All Rules and amendments thereto shall become effective upon the date of their approval by the ____(a)____. Copies of approved Rules and amendments shall be prepared forthwith by the Personnel Director for distribution.
City Council
There is hereby created a Civil Service Board to consist of ____(a)____ residents* citizens and electors of the City to be appointed by the City Council* to serve ____(b)____-year staggered terms to be fixed by the Council.
5* 3
In the event of a vacancy (on civil service board)* the vacancy shall be filled through an appointment by the ____(a)____ for the unexpired term* subject to the approval of the Council. Not more than three of the members shall be adherents of the same political party* and no member shall hold any other salaried public office. Three Board members shall constitute a quorum for the transaction of business. Any Board member who fails to attend meetings of the Board in accordance with attendance standards set by the Council for City boards and commissions may be removed from his/her membership by the Council.
Mayor
In the event of a vacancy (on civil service board)* the vacancy shall be filled through an appointment by the Mayor for the unexpired term* subject to the approval of the Council. Not more than ____(a)____ of the members shall be adherents of the same political party* and no member shall hold any other salaried public office. ____(b)____ Board members shall constitute a quorum for the transaction of business. Any Board member who fails to attend meetings of the Board in accordance with attendance standards set by the Council for City boards and commissions may be removed from his/her membership by the Council.
3* 3
The ____(a)____ shall be the City’s Personnel Official. The ____(a)____ may delegate any of the powers and duties conferred upon him as Personnel Official to any other officer or employee of the City.
City Manager
The ____(a)____ shall approve by ordinance* resolution* or formal action* the Personnel Rules* the Position classification plan* the compensation plan.
City Council
Any person violating any provision of this chapter is guilty of a Class ____(a)____ misdemeanor.
1
Under the preamble* “WHEREAS the parties* through their designated representatives* met and conferred in good faith pursuant to Chapter 2* Article XVII (Employer-Employee Relations)* in order to reach agreement concerning ____(a)____* ____(b)____* and ____(c)____ of employees in the Police Officers Unit.
wages* hours* working conditions
The City and ____(a)____ have the exclusive right and authority to schedule work and/or overtime work as required in the manner most advantageous to the ____(b)____.
Chief of Police* city
The ____(a)____ and City Manager reserve the right to discipline or discharge employees for cause* pursuant to the Civil Service laws. The ____(c)____ reserves the right to lay off personnel of the Department.
Chief of Police* City Manager* city
The Chief of Police and ____(a)____ reserve the right to discipline or discharge employees for cause* pursuant to the Civil Service laws. The ____(b)____ reserves the right to lay off personnel of the Department.
City Manager* city
The ____(a)____ and the ____(b)____ shall determine assignments and establish methods and processes by which assignments are performed.
City* Chief of Police
The ____(a)____ and Chief of Police shall have the right to transfer employees within the Police Department in a manner most advantageous to the ____(b)____.
City* city
The ____(a)____ shall have the authority without prior meeting and conferring to effect reorganizations of the Police Department.
City
The inherent and express rights of the City and the Chief of Police* including those herein specifically referred to* which are not expressly modified or restricted by a specific provision of this Memorandum* are not in any way* directly or indirectly* subject to the ____(a)____ herein.
Grievance Procedure
A unit member has the right to be represented by the Association in dealings with the City concerning ____(a)____* and matters pertaining to his individual employment ____(b)____ and ____(c)____.
grievances* rights* obligations
The City will notify the Association who will obtain the most readily available Association representative* who must be a ____(a)____. The unit representative will make every reasonable attempt to arrive within ____(b)____ from the time a phone is made available to the unit member. The Association representative will attend the above interview/interrogation only as an ____(c)____* but the association representative may make a request for a ____(d)____ to bring to the investigator’s attention issues which may be violations of the MOU or questions outside the scope of the NOI.
bargaining unit member* one hour* observer* caucus
A unit member under investigation will be notified in writing every ____(a)____ months as to the current status of the investigation. This will include a brief description of the number of known witnesses still to be interviewed and other investigative processes remaining to be completed* as well as an estimated ____(b)____.
3 months* date of completion
A unit member has the right to present his own grievance* in person or by ____(a)____.
legal counsel
Unit members are entitled to representation if a “Not Met” PMG is appealed and is at the ____(a)____ or when management has more than ____(b)____ at the meeting to discuss the appeal of the PMG.
Executive Level (Assistant Chief or Chief)* one representative
Unit members are entitled to representation if a “Not Met” PMG is appealed and is at the Executive Level (Assistant Chief or Chief) or when management has ____(a)____ at the meeting to discuss the appeal of the PMG.
more than one representative
A unit member covered hereunder shall* on his request and ____(a)____* be permitted to examine his departmental or divisional personnel file* in the presence of an appropriate supervisory official of the Department. The unit member may be accompanied by ____(b)____.
by appointment* another person of his choosing
Performance evaluations will be purged from a unit member’s ____(a)____ Department file after no longer than ____(b)____.
Human Resources* 10 years
____(a)____* a unit member may have material of an adverse nature which is over ____(b)____ years old removed from all Division and department files when there have been no incidents or problems of a similar nature within the ____(c)____ year period immediately preceding the request. Performance Evaluations will be purged after ____(d)____ (except Separation Notices and Industrial Injury or Illness information).
At his request* 3 years* 3 years* 3 years
For file reviews: In the event that documentation that is eligible for purging is not purged* it will not be considered in future ____(a)____. Separation Notices over ____(b)____ years old will not be considered in any process.
disciplinary matters* 5
A Supervisory Counseling is a ____(a)____ and if used in any disciplinary or personnel action or documented rating* the counseling must first be documented in the supervisor’s notes and shall be initialed or signed by the unit member within ____(a)____ of being advised that the discipline has been issued. The effective date of the discipline for all grievance and appeal purposes will start from the ____(b)____ the supervisor’s notes.
verbal warning* 2 weeks* date that the unit member signs
A ____(a)____ is a verbal warning and if used in any disciplinary or personnel action or any performance rating* the counseling must first be documented in the supervisor’s notes and shall be initialed or signed by the unit member within two weeks of being advised that the discipline has been issued. The effective date of the discipline for all grievance and appeal purposes will start from the date that the ____(b)____.
Supervisory Counseling* unit member signs the supervisor’s notes
At his request* a unit member may have documents related to disciplinary actions which are over ____(a)____ old removed from his personnel file when there have been no incidents or problems of a similar nature within the ____(b)____ period immediately preceding the request.
10 years* 10 years
In terms of removing items of a disciplinary nature from the Personnel File* “disciplinary action” is defined as follows:
(1) Any discipline given a unit member that resulted in a suspension of ____(a)____ and*
(2) For an infraction which did not result in a criminal charge or actions which did not include ____(b)____ directed at another person or*
(3) Any infraction that is no longer considered to be a ____(c)____ under current contemporary department standards in effect at the time of the unit member’s file purge request.
80 hours or less* violent or assaultive behavior* disciplinary matter
In terms of removing items of a disciplinary nature from the Personnel File* “disciplinary action” is defined as follows:
(1) Any discipline given a unit member that resulted in a suspension of ____(a)____ hours or less and*
(2) For an infraction which did not result in a ____(b)____* or actions which did not include violent or assaultive behavior directed at another person or*
(3) Any infraction that is no longer considered to be a disciplinary matter under ____(c)____ department standards in effect at the time of the unit member’s file purge request.
80* criminal charge* current contemporary
In terms of removing items of a disciplinary nature from the Personnel File* “disciplinary action” is defined as follows:
(1) Any discipline given a unit member that resulted in a suspension of ____(a)____ hours or less and*
(2) For an infraction which did not result in a criminal charge or actions which did not include violent or assaultive behavior ____(b)____ or*
(3) Any infraction that is no longer considered to be a ____(c)____ under current contemporary department standards in effect at the time of the unit member’s ____(d)____.
80* directed at another person* disciplinary matter* file purge request
Reference DRB appearance* the Department shall notify the unit member ____(a)____ prior to such opportunity to respond to the Board. The notification shall contain the date* time* violation(s) and basis of each violation that has been sustained.
10 calendar days
At the IRP meeting* the unit member shall be afforded a reasonable opportunity to review the written investigation. Realizing that in some cases there may be information that would be detrimental to the department’s ability to conduct misconduct investigations* that information may be ____(a)____. However* all other information ____(b)____ (will or will not) be available for review.
deleted* will
At least ____(a)____ prior to the convening of the UFB* the unit member will be provided at no cost with a copy of all documentation concerning his involvement in the matter under investigation that is made available to the UFB Board members.
10 days
It is understood by the parties that the benefits granted by this Article* ____(a)____ (shall or shall not) be interpreted or applied as requiring the employer to count as time worked* any hours or fractions of hours spent outside the unit member’s work shift in pursuit of benefits provided by this Article. The employer ____(b)____ (shall or shall not) count as time worked any hours or fractions of hours spent within the unit member’s regular work shift in pursuit of benefits provided by this Article.
shall not* shall
A unit member attending any IRP* DRB* UFB* DAC* Grievance meeting* or any other review board while off duty shall be allowed to adjust their work schedule ____(a)____. The adjustment will require the approval of the unit members ____(b)____* with operational considerations* approval will not be unreasonably withheld.
by an equal amount of time spent in the meeting* supervisor
After a separation notice has been signed by the appropriate authorities* and if the unit member is given the opportunity to resign* the unit member will have ____(a)____ to consult with an ____(b)____.
3 hours* Association representative
A unit member identified only as a witness will be given the opportunity to consult with the ____(a)____ or ____(b)____ to discuss their rights and obligations prior to the interview or interrogation.
PLEA President* Representation Chairman
A unit member seeking an “at request” transfer will only have discipline of a ____(a)____* suspension* or demotion taken into consideration in the determination of the transfer. For transfers only* discipline greater than ____(b)____ from the date of the NOI will not be considered.
written reprimand of a relevant nature* 3 years
A unit member seeking an “at request” transfer will only have discipline of a written reprimand of a relevant nature* suspension* or demotion taken into consideration in the determination of the transfer. For transfers only* discipline greater than ____(a)____ from the date of the ____(b)____ will not be considered.
3 years* NOI
The Association may designate up to ____(a)____ representatives and shall notify the Chief of Police and ____(b)____ in writing of such designations as they occur. There shall be no obligation on the City to change or adjust normal departmental scheduling or assignments of personnel as a result of such designations.
35* Labor Relations Administrator
When new work units* precinct(s) / bureau(s) are created* the Association may designate up to ____(a)____ additional representative per bureau and up to ____(b)____ additional representatives per precinct. The increased number will be consistent with current practice and will be based solely on the addition of new work unit(s). Any deviation from the above will be discussed at a ____(c)____.
1* 3 * labor management meeting
Bulletin boards shall be limited to ____(a)____ per bureau/precinct. New or replaced bulletin boards shall be provided by the Association and shall not exceed ____(b)____ (width by height) in size* and shall be placed in a location established by the bureau/precinct commander that is readily accessible to unit members.
1* 4’ x 3’
The City agrees to pay the full cost of ____(a)____ salary and fringe benefits pursuant to this provision.
six (6) full time release positions
A bank of ____(a)____ hours of paid Association released time shall be created per MOU year for use by the Association to engage in legitimate Association business.
1583
In terms of Association release time* approval for use of paid time hereunder shall be subject to Departmental ____(a)____ factors. When using such paid time* members of the Executive Board shall give at least ____(b)____ written notice in advance.
operational and scheduling* 24 hours
The president may appoint a legislative representative for the Association if the legislative representative is registered with the ____(a)____ as a lobbyist and if the legislative representative has agreed to work with and assist the city’s legislative lobbyist. The legislative representative shall receive ____(b)____ hours of release time per MOU year.
Secretary of State* 500
The Association will be allowed* subject to departmental operation and scheduling factors and reasonable advance notice* a total of ____(a)____ man days paid leave per MOU year to attend Association ____(b)____* lectures and conventions.
15* seminars
The Association and the Department will jointly present a ____(a)____ hour career survival class to newly sworn police officers. Immediately following* the Association will be allowed ____(b)____ hour to talk to and possibly sign newly sworn police officers into the Association and to explain the rights and benefits under the MOU. This time will be allotted during the ____(c)____ of said officers. The content of such information shall not be ____(d)____ in nature* abusive of any person or the Department* or disruptive of the Department’s operation.
2* 1* post-academy training time* political
Prior to the termination of the current Memorandum and subject to departmental operational and scheduling factors* each designated PLEA representative will be allowed up to ____(a)____ of paid release time to facilitate the familiarization of the terms of the ____(b)____.
6 hours* successor Memorandum
It is understood by the parties that the benefits granted by this Section ____(a)____ (shall or shall not) be interpreted or applied as requiring the employer to count as time worked* any hours or fractions of hours spent outside the unit member’s work shift in pursuit of benefits provided by this Article. The employer ____(b)____ (shall or shall not) count as time worked any hours or fractions of hours spent within the unit member’s regular work shift in pursuit of benefits provided by this Article.
shall not* shall
Any unit representative attending any IRP* DRB* UFB* DAC* or any other review board will be allowed to adjust their work schedule by ____(a)____. The adjustment will require the approval of the representative’s ____(b)____ with operational consideration. Approval will not be unreasonably withheld.
an equal amount of time spent in the meeting* supervisor
In recognition of the mutual benefit provided to the City and the Association by the full-time PLEA positions* the City agrees to pay the full-time PLEA executive positions ____(a)____ of overtime per ____(b)____ year for the hours worked in excess of the standard forty (40) hour work week. This pay* calculated at time and a half* will be compensation for overtime worked and performed by the Executive Board member that is done for ____(c)____.
160 hours* MOU* the City
The Association will have ____(a)____ PLEA positions* designated in writing* on continuous paid standby for the mutual benefit of both the ____(b)____ and the ____(c)____ to respond to critical incidents as needed. No member will be placed on stand-by if the member is not available for call-out.
2* city* association
The department shall give a unit member a minimum ____(a)____ advance written notice when his “N” days or hours will be changed. If this ____(b)____ written notice is not given* and there is no operational need for not providing the notice* the “N” days or hours change will be rescheduled to allow for a ____(c)____ notice period.
7 day* 7 days* 7 days
When used in the context of this Article* “Operational Needs” will be defined as: ____(a)____ or other ____(b)____ performed to accomplish the mission of the department. These actions may be routine (anticipated) or emergency (unanticipated). For routine operational actions* a seven-day written notice will be given to change schedules. For emergency operational actions* unit members will be provided with as much advance notice and information as the situation will allow.
Service demands* required actions
When used in the context of this Article* “Operational Needs” will be defined as: Service demands or other required actions performed to accomplish the mission of the department. These actions may be ____(a)____ or ____(b)____.
routine (anticipated)* emergency (unanticipated)
When used in the context of this Article* “Operational Needs” will be defined as: Service demands or other required actions performed to accomplish the mission of the department. These actions may be routine (anticipated) or emergency (unanticipated). For routine operational actions* a ____(a)____ written notice will be given to change schedules. For emergency operational actions* unit members will be provided with ____(b)____.
7 day* as much advance notice and information as the situation will allow
A unit member will be permitted to take the meal period at a location within the squad/team area* or if no suitable eating location is available* then with the approval of the designated ____(a)____* at a location outside the squad/team area. A meal period may be taken at a private residence* with supervisory approval* provided such residence is within the unit member’s ____(b)____.
non-unit supervisor* beat area
A unit member may return to his work station ____(a)____ before his scheduled end of shift ____(b)____ for the purpose of completing required paperwork* notifying oncoming unit members of any beat conditions* and to notify his supervisor of any unusual occurrences he encountered during his shift.
10 minutes* if work demands permit
A unit member assigned to the Canine Detail shall be allowed ____(a)____ of paid time per ____(b)____ to care for his police dog at his residence. The ____(c)____ will determine when and how the hours will be scheduled.
4 hours* work week* city
It is understood that for implementation purposes* the practice of rounding of fractional cents shall be done in accordance with ____(a)____.
accepted mathematical and accounting principles
When a conflict arises between the Pay Schedule attached hereto as Appendices and the Pay Ordinance due to mathematical* typographical* or printing error* the ____(a)____ shall be the controlling authority.
Pay Ordinance
To qualify for longevity pay* a unit member must have achieved the overall performance rating of ____(a)____ on his latest scheduled performance evaluation on file in the ____(b)____ Department.
meets standards or better* Human Resources
A unit member must be on full-time active status. A unit member on industrial leave shall qualify for this payment for ____(a)____ of the industrial leave. However* the entire period of industrial leave shall qualify as continuous service when the unit member returns to active employment.
only the first year
Longevity Pay payments will be made within ____(a)____ days of the qualifying date.
30
Field Training Officers (FTO’s) and other unit members whom the department selects to conduct department-approved officer field training* will receive an additional ____(a)____ of their regular rate of pay for ____(b)____ they are assigned to an ____(c)____.
5%* every day* officially authorized field training position
Any unit member assigned to train an O.I.T. in traffic/DUI enforcement will receive ____(a)____ training pay for ____(b)____.
5%* everyday the unit member actually trains
This regulation is written to provide guidelines for adjusting the compensation of sworn police officers who are authorized and required by a sworn police supervisor to utilize a language other than English* including sign language* to conduct an ____(a)____ or ____(b)____.
official Police Department function* activity
____(a)____* ____(b)____* or ____(c)____ in excess of seven (7) consecutive minutes per occurrence* while conducting any assigned formal police function or activity.
verbal interpretation* written translation* signing interpretation/ translation
A unit member who meets linguistic skills qualifications* as determined by a ____(a)____* or in the case of sign language determined by ____(b)____* shall be paid a premium of $10.00 per hour calculated to the nearest ____(c)____* in addition to his base hourly rate* for each hour he is engaged in assigned and authorized interpretation* translation* or signing activities.
management review panel* city personnel* 1/4 hour
Overtime is defined as time assigned and worked beyond the regularly scheduled ____(a)____ or ____(b)____ if a four (4) day work week is implemented. Duly authorized paid leave shall be considered as time worked for purposes of the regularly scheduled work week. This provision shall not apply to ____(c)____.
forty hour work week* eight hour work shift or ten hour work shift* unpaid leave
A unit member may* subject to approval of his non-unit supervisor based on considerations of departmental scheduling and operations factors* request to use overtime as compensatory time subject to the limitation of ____(a)____ on the accumulation of compensatory time. Use of compensatory time shall be subject to advance approval of the ____(b)____.
195 hours* non-unit supervisor
At the direction of the immediate non-unit supervisor in each case* a unit member shall be entitled to overtime in accordance with Article 3* Section 3-2 hereof* while he is being evaluated by the authorized and designated City physician for return to work at times he is not scheduled to be on duty nor is on paid leave or disability benefit status* based on ____(a)____ recorded by Health Center staff. This time shall not qualify for the guaranteed minimum overtime provision contained in Section 3-2B* but shall be compensated at a minimum of ____(b)____ at time and one-half (1-1/2). No unit member shall be compensated for other than the ____(c)____ directed evaluation(s) by the City physician for return to work.
actual check-in and check-out time* 1 hours* supervisor
After ____(a)____ consecutive hours of overtime* a unit member shall be entitled to a paid meal break of one-half (1/2) hour* but in no event shall a unit member be entitled to more than one such meal break for every ____(b)____ consecutive hours of overtime.
4* 8
If work demands preclude a unit member from taking a meal period* the unit member will be paid an additional ____(a)____ at the ____(b)____ rate. This benefit shall apply only if the interruption occurs during the first ____(c)____ minutes of the meal period.
30 minutes* straight time* 30 minutes
When a unit member is off duty and is contacted by telephone by his supervisor because of the unit member’s official duties* for purposes other than call out* or a supervisor approves of the making or receiving of the call* the unit member will be paid a minimum of ____(a)____ at time and one-half his regular rate of pay when any ____(b)____ of calls equals ____(c)____ or more.
15 minutes* combination* 7 minutes
A unit member on industrial leave and assigned to his home will be considered to have the same duty hours and N-days* up to a ____(a)____ period* as the squad he was on when the injury / illness occurred. After the ____(b)_____* he may be reassigned to new duty hours and/or “N days.”
7 calendar day* 7 days
A unit member who scheduled a leave day ____(a)____ in advance through his immediate non-unit supervisor in accordance with departmental policy and who subsequently is placed on court standby* or is required to appear in court will* by his choice* receive overtime pay in accordance with this Section and Section 3-2A and/or Section 3-2B* in addition to the ____(b)____.
30 calendar days* leave day
After a unit member verifies his need to appear in court to testify concerning the performance of his official duties at a time other than his regularly scheduled tour of duty* and he is notified less than ____(a)____ in advance of the scheduled appearance time that he need not appear* the unit member will receive ____(b)____ of pay at one and one-half (1-1/2) times his base hourly rate of pay.
12 hours* 2 hours
If a unit member fails to exercise his responsibility to contact the appropriate representative of the court or a party ____(a)____ before the time indicated on the subpoena to determine the continued need for him to stand-by* he is not eligible for any stand-by pay.
16 hours or less
When a unit member is required and assigned to be available for immediate emergency call-out at times that he is not otherwise on duty and the unit member complies with departmental regulations incident thereto* he shall be compensated as follows: $____(a)____ on the unit member’s non-work day and $____(b)____ on a work day.
60* 40
A unit member called back because of his own negligence* whether in the proper care and use of City equipment* or for his failure to complete official reports prior to securing for the day* shall be paid for such callback consistent with Section 3-2* sub-section C* provided* however* the unit member shall not be eligible for the ____(a)____ pursuant to this Article. If a claim of negligence is disputed* it may become subject to the ____(b)____ herein.
3 hour guaranteed minimum* grievance procedure
Compensation to a unit member who is called out at times other than his regularly scheduled shift will begin at ____(a)____. The compensation will continue up to____(b)____ minutes beyond the completion of the duties for which the unit member was called out* or until the member returns to his residence* whichever is first. Where applicable* the travel time shall be paid only if the total work and allowed travel time exceed the minimum call out guarantee. Travel time ____(c)____ (shall or shall not) apply when a unit member is working overtime planned in advance.
the time the unit member is notified* thirty (30)* shall not
A unit member shall receive ____(a)____ per hour in addition to his base hourly rate of pay when working a night shift or any portions of a night shift which ends at or after ____(b)____ PM.
60 cents* 10:00
A unit member who is called out and works between the hours of ____(a)____ PM and ____(b)____ AM will be paid night shift differential for all hours worked at the rate specified in this Article. If a unit member was called out while on a stand-by status* he will not receive night shift differential.
10:00* 6:00
A unit member shall receive ____(a)____ per hour in addition to his base hourly rate of pay and any other shift differential or any other premium pay he may be receiving for working a weekend shift. A designated weekend shift is defined as any shift that starts on or after ____(b)____* and continuing through any shift that starts on or before* but not after ____(c)____.
25 cents* 2:00 PM on Friday* 11:59 PM on Sunday
A unit member who is called out and works between ____(a)____ on Friday and ____(b)____ on Sunday will be paid weekend shift differential for all hours worked at the rate specified in this Article. If a unit member was called out while on stand-by status* he ____(c)____ (will or will not) receive weekend shift differential.
2:00 PM* 11:59pm* will not
For “Out of Rank Pay”: To be eligible for the additional compensation* the unit member must first accumulate ____(a)____ regular working shifts of assignment in the higher rank within any ____(b)____ month period; satisfactory performance during a previous appointment to the higher rank will be credited to the qualifying period. The days of out-of-rank assignment need not necessarily be consecutive. Once this qualification is satisfied* no additional re-qualification will be required. All shift worked beyond the ____(c)____ shift in the supervisory classification will be subject to the higher rate of pay.
10* 12* 10th
Temporary assignments out-of-rank shall be recorded only in ____(a)____ units. A unit member working out-of-rank for less than one (1) full shift ____(b)____ (will or will not) be credited with working out-of-rank service time.
full shift* will not
Time worked in a higher rank ____(a)____ (shall or shall not) earn credits toward the completion of probationary requirements in the higher rank.
shall not
The ____(a)____ agrees to eliminate the limitation of the number of off-duty work hours permitted. However* the ____(b)____ reserves the right to take appropriate action in the event that a unit member’s performance is adversely affected.
Police Chief* Department
A unit member who leaves City employment shall repay to the City the uniform allowance equal to ____(a)____ of the annual allowance per month for each month remaining in the fiscal year after the last day of the month in which separation occurs* provided* however* that a unit member who ____(b)____ will not be required to repay any uniform allowance.
1/12th* retires
Detective is defined as a certified detective who is in a detective or investigative assignment or an assignment that normally requires the unit member to wear ____(a)____.
civilian business clothes.
What is the dollar amount unit members receive for initial assignment to a specialty detail and then on an annual basis: ____(a)____
$320
The City agrees to reimburse a unit member for the repair or replacement of uniform items and for other personal property damaged in the course of employment and performance of their assigned duties without ____(a)____ or ____(b)____ on the part of the unit member.
fault* negligence
Reimbursements for full* 3/4* l/2* l/4* value are based on the ____(a)____ and recommendations of the article’s condition and age. Items not listed above are not covered by the policy.
supervisor’s evaluation
If both the police dog and the unit member have been in the Canine Detail in excess of ____(a)____ years* at retirement the unit member may purchase his dog for ____(b)____.
5* one dollar
Reference Tuition Reimbursement: The maximum sum reimbursable to a unit member shall be a sum equal to the Arizona resident rate charged at Arizona State University for ____(a)____ of ____(b)____ credits each.
two (2) semesters (Spring and Fall)* 9
Unit members shall be allowed to use up to $____(a)____ of their reimbursement benefit for job-related seminars* workshops* and professional memberships each fiscal year.
500
In terms of the two personal leave days* a unit member must have ____(a)____ service* and personal leave will be a total of ____(b)____ for all unit members.
6 months of continuous* 20 hours
A unit member who ____(a)____ (is or is not) scheduled to work on a holiday will be allowed to sell up to ____(b)____ accrued and unused vacation time on a holiday.
is not* 8 hours
A unit member ____(a)____ (will or will not) continue to receive holiday pay while on industrial leave.
will
In the event of the death of a unit member while commuting to or from his work location* for a period of ____(a)____ each way* the City will continue to pay the full monthly health insurance premium for the ____(b)____ and ____(c)____.
2 hours* spouse* all eligible dependents
Regarding Post Employment Health Program* for the term of the Agreement* the Employer shall contribute for each unit member the amount of ____(a)____ per pay period.
$6
Commencing August 1* 1994* the City shall pay the ____(a)____ costs for single coverage and ____(b)____ of the premium costs for family coverage for a City dental plan.
full premium* 75%
The City will contribute ____(a)____ of each unit member’s monthly gross wages to the City’s ____(b)____ Plan.
2.18%* 401A Defined Contribution
Subject to development of administrative controls* a unit member who has no other accumulative paid leave may use up to ____(a)____ per year of accumulated sick leave for ____(b)____ or ____(c)____ for a member of the unit member’s ____(d)____ subject to operational and scheduling factors. When utilizing this benefit* the member shall identify the use of such time as “non-emergency family illness.” Such leave request shall not be unreasonably withheld.
10 hours* non-emergency home care* medical treatment* immediate family
The City will continue the insurance plan covering long-term disabilities for all unit members pursuant to A.R. 2.323 as may be amended (providing that such amendments shall not be in conflict with the MOU)* providing up to ____(a)____ (effective August 1* 1990) of the unit member’s basic monthly salary at the time disability occurs* starting ____(b)____ after the disability is incurred and continuing until age ____(c)____.
66-2/3* 3 months* 80
Reference Long-Term Disability Insurance: A new unit member will be eligible for this coverage after the completion of ____(a)____ of full time employment with the City.
1 year
A “grievance” is a ____(a)____ by a unit member* submitted as herein specified* claiming violation(s) of the specific express terms of this Memorandum for which there is no ____(b)____ or other specific method of review provided by State or City law.
written allegation* Civil Service
Regarding Grievance Step 1: The unit member shall reduce his grievance to writing by signing and completing all parts of the grievance form provided by the City and submit it to his immediate non-unit supervisor within ____(a)____ of the initial commencement of the occurrence being grieved. The supervisor shall further consider and discuss the grievance with the grievant and the grievant’s representative* if any* as he deems appropriate* and shall* within ____(b)____ of having received the written grievance* submit his response thereto in writing to the grievant. The parties by written agreement may move the grievance to Step II of the grievance procedure.
14 calendar days* 14 calendar days
Regarding Grievance Step 2: If the written response of the immediate non-unit supervisor does not result in a resolution of the grievance* the grievant may appeal the grievance by signing and completing the City form and presenting it to his Division or Bureau Commander within ____(a)____ of the grievant’s receipt of the supervisor’s response. The Division or Bureau Commander may investigate the grievance and may set a meeting with the grievant* the grievant’s designated representative* if any* and such other personnel as he deems appropriate to consider the grievance. Within ____(b)____ of receipt of the grievance* the second level of review shall submit his response to the grievance to the grievant and the grievant’s representative* if any.
14 calendar days* 14 calendar days
Regarding Grievance Step 2: If the written response of the immediate non-unit supervisor does not result in a resolution of the grievance* the grievant may appeal the grievance by signing and completing the City form and presenting it to his ____(a)____ within 14 calendar days of the grievant’s receipt of the supervisor’s response. The ____(b)____ may investigate the grievance and may set a meeting with the grievant* the grievant’s designated representative* if any* and such other personnel as he deems appropriate to consider the grievance. Within 14 calendar days of receipt of the grievance* the second level of review shall submit his response to the grievance to the grievant and the grievant’s representative* if any.
Division or Bureau Commander* Division or Bureau Commander
Regarding Grievance Step 3: If the response of the second level of review does not result in resolution of the grievance* the grievant may appeal the grievance by signing and completing the City form and presenting it to the ____(a)____ within ____(b)____ of the grievant’s receipt of the Step II response.
police chief* 14 calendar days
Regarding Grievance Step 3: The Chief or designee shall conduct a hearing within ____(a)____ days of receipt of the grievance regarding the grievance at which the grievant shall be afforded the opportunity to fully present his position and to be represented. Within ____(b)____ of the hearing* the Police Chief or his designee shall submit his response to the grievant and the grievant’s representative* if any.
14 calendar days* 14 days
Regarding Grievance Step 3.5: After the Department Head’s decision* but prior to review by the Grievance Committee* the parties involved may mutually agree to submit the grievance to the Labor Relations Administrator. The grievance* as originally written and the attached response from the Department Head* must be submitted to the Labor Relations Administrator within ____(a)_____ of receipt of the Department Head’s answer. The Labor Relations Administrator shall* within ____(b)____ of the receipt of the grievance* meet with the Department Head or his designee and the unit member and his representative in an attempt to resolve the grievance. The Labor Relations Administrator shall then submit written recommendations for resolution to the unit member and Department Head within ____(c)____ of the meeting.
14 calendar days* 14 calendar days* 14 calendar days
If Grievance Step 3.5 is used* the Labor Relations Administrator ____(a)____ (shall or shall not) be a member of the Step IV Grievance Committee.
shall not
Regarding Grievance Step 4: If the response of the Police Chief does not result in resolution of the grievance* the grievant may* within ____(a)____ of the Step III response* appeal the grievance by signing and completing the City form and presenting it to the Grievance Committee.
14 calendar days
Regarding Grievance Step 4: If the grievant so elects in writing within the above time limit (14 calendar days)* in lieu of such hearing the grievance may be reviewed by an ____(a)____.
arbitrator
Regarding using an arbitrator instead of grievance committee: Federal Mediation and Conciliation Service to submit to them a list of ____(a)____ arbitrators who have had experience in the public sector. The parties shall* within ____(b)____ of the receipt of said list* select the arbitrator by alternately striking names from said list until one name remains. Such person shall then become the arbitrator.
7* 7 calendar days
The City Manager shall* within ____(a)____ of the receipt of the written findings and recommendations* make the final determination of the grievance and submit it in writing to the grievant and his designated representative.
14 calendar days
In terms of grievances* failure of City Management representatives to comply with time limits specified in Paragraph C shall entitle the grievant to appeal to the next level of review; and failure of the grievant to comply with said time limits shall constitute abandonment of the grievance; except however* that the parties may extend time limits by ____(a)____ in advance.
mutual written agreement
The Association may* in its own name* file a grievance that alleges violation by the City of the rights accorded to the Association by the specific terms of Article 1-3 of the Memorandum (Rights of the Association). The Association shall file such grievance at ____(a)____ of the Procedure. All other grievances must be filed and signed by a ____(b)____* subject to the provisions of this Article.
Step III* unit member
Employer grievances* should they occur as a result of official Association activities or actions* including the failure to act as required under this agreement* will be presented directly to the Association president or any officer of the Association within ____(a)____ of the occurrence prompting the grievance. The president* or his designee shall in each case provide a written answer within ____(b)____ from receipt of the grievance. Unresolved employer grievances may be submitted to ____(c)____ pursuant to Step IV herein* provided the ____(d)____ shall pay for the costs of the arbitrator for grievances initiated by the ____(e)____.
10 days* 5 days* arbitration* city* city
Employer grievances* should they occur as a result of official Association activities or actions* including the failure to act as required under this agreement* will be presented directly to the ____(a)____ or ____(b)____ within 10 days of the occurrence prompting the grievance. The ____(c)____ or ____(d)____ shall in each case provide a written answer within 5 days from receipt of the grievance. Unresolved employer grievances may be submitted to arbitration pursuant to Step IV herein* provided the City shall pay for the costs of the arbitrator for grievances initiated by the City.
association president* any officer of the association* president* designee
It is understood by the parties that the benefits granted by this Section ____(a)____ (shall or shall not) be interpreted or applied as requiring the employer to count as time worked* any hours or fractions of hours spent outside the unit member’s work shift in pursuit of benefits provided by this Article. The employer ____(b)____ (shall or shall not) count as time worked ____(c)____ or fractions of hours spent within the unit member’s regular work shift in pursuit of benefits provided by this Section.
shall not* shall* any hours
Within ____(a)____ from the date this Memorandum is adopted by the City Council* the Department shall print copies of those Department and Operations Orders reflecting changes pursuant to this Memorandum. Copies of such changes shall be available to each unit member on or about ____(b)____ of ____(c)____ or as soon thereafter as possible.
60 days* July 1st* each MOU year
This Memorandum shall remain in full force and effect beginning with the first regular pay period commencing in July 2010* up to the beginning of the first regular pay period commencing in July 2012* and thereafter shall continue in effect year-by-year unless one of the parties notifies the other in writing no later than ____(a)____ of its request to meet and confer regarding a new Memorandum.
November 1st
It is recognized by the parties that currently the provisions of the Fair Labor Standards Act are applicable to certain of the wage and premium pay provisions of this Memorandum of Understanding (MOU) and that this MOU ____(a)____ in compliance with the Act for so long as the Act is applicable.
shall be administered
It is recognized by the parties that currently the provisions of the Americans with Disabilities Act are applicable to certain of the provisions of this Memorandum of Understanding (MOU) and that this MOU shall be ____(a)____ the Act for so long as the Act is applicable.
administered in compliance with
There shall be a Labor-Management Committee consisting of ____(a)____ representatives of the Association and ____(b)____ of the Department and City. The purpose of the Committee is to facilitate ____(c)____ by providing an informal forum for the free exchange of views and discussions of mutual concerns and problems as distinguished from meeting and conferring.
6* 6* improved Labor-Management relationships
The (Labor-Management) Committee shall meet ____(a)____ at mutually scheduled times.
at least quarterly
For the Labor-Management Committee: The City’s ____(a)____ or his designee shall be the Chairman. The members shall* in advance of a meeting* provide the meeting’s Chairman with proposed agenda items* and the Chairman shall provide the members with the meeting agenda in advance of the meeting.
Labor Relations Administrator
Representatives of the Association on the (Labor-Management) Committee who are unit members shall not lose pay or benefits for meetings mutually scheduled during their duty time up to a maximum of ____(a)____ per ____(b)____ per ____(c)____.
3 hours* unit member* meeting
Effective June 1* 1990* a unit member who has accrued his maximum vacation carryover* and who has attained a minimum of ____(a)____ of ____(b)____ and ____(c)____ service* may elect to have the additional vacation leave that he earns paid to him on a monthly basis during and for the upcoming ____(d)____.
17 years* credited service in PSPRS* 10 years of City of Phoenix* 3 consecutive years
Additionally* ____(a)____ hours of vacation time can be accumulated above the maximum vacation carryover into the last ____(b)____ of service. These hours must be used as paid time off prior to retirement.
80* 3 years
For the purposes of determining monthly vacation accrual rates for a unit member who had a break in service* if the unit member was reemployed within ____(a)____* the amount of time the person is gone is subtracted from his previous service* thereby giving the unit member a new accrual service date.
5 years
Seniority shall be by length of service ____(a)____. If seniority ____(b)____ is not determinative* then length of service ____(c)____ shall prevail.
within a class* within the class* with the City
The parties* through their designated representatives* met and discussed in good faith pursuant to the ____(a)____* issues related to ____(b)____ and ____(c)____ for the Phoenix Police Sergeants & Lieutenants Association (PPSLA).
Meet and Discuss Ordinance* salaries* fringe benefits
The parties acknowledge that this Meet and Discuss agreement ____(a)____ (is or is not) an employment contract* and that if any conflict exists between the language of this agreement and the language of applicable documents* e.g.* Administrative Regulations* Personnel Rules* Pay Ordinance* etc.* the language of the ____(b)____ shall prevail.
is not* applicable documents
Whenever any words used herein in the masculine* feminine* or neuter* they shall be construed as though they were also used in another gender in all cases where they would apply. “Supervisor” for the purpose of this agreement* is defined as ____(a)____* unless ____(b)____.
sergeants and lieutenants* noted otherwise
All sergeants and lieutenants have the right to have the Association serve as their ____(a)____ representative as set forth in the Meet and Discuss Ordinance without discrimination based on membership or non-membership in PPSLA or any other organization.
“meet and discuss”
In terms of “File Purge” - At the employee’s request* a Sergeant or Lieutenant may have documents related to disciplinary actions which are more than ____(a)____ old removed from their personnel file when there have been no incidents or problems of a similar nature within the ____(b)____ period immediately preceding the request.
10 years* 10 years
For “File Purge”* the term “disciplinary action” is defined as:
1) Any discipline given an employee that resulted in a suspension of ____(a)____ hours; and
2) An infraction which did not result in ____(b)____ being filed and for actions which did not include violent or assaulting behavior directed at another person* or*
3) Any infraction that is no longer considered to be a disciplinary matter under ____(c)____ Police Department standards in effect at the time of the employee’s file purge request.
80 or fewer* criminal charges* contemporary
A supervisor may have material of an adverse nature which is over ____(a)____ old removed from all Division and department files when there have been no incidents or problems of a similar nature within the ____(b)____ period immediately preceding the request. Performance Evaluations will be purged after ____(c)____ (except Separation Notices and Industrial Injury of Illness information.)
3 years* 3 years* 3 years
At the ____(a)____* the supervisor and his supervisor will review and purge the supervisor’s division file. A supervisor may make an appointment with ____(b)____ to purge their department file. In the event that documentation that is eligible for purging is not purged* it will not be considered in future disciplinary matters. Separation Notices over ____(c)____ old will not be considered in any process.
annual employee evaluation* fiscal* 5 years
The term “personnel file” includes all employee files maintained at the Police Department and the Personnel Department. In instances where some matters are in dispute* a committee will be convened to review the request. The three-person committee will consist of a ____(a)____* ____(b)____* and a ____(c)____ designated by the Police Chief.
representative of PPSLA* City Personnel* manager from the Police Department
PPSLA and its representatives will have a bank of ____(a)____ per ____(b)____ for use during internal investigations for membership representation.
50 hours* fiscal year
A Sergeant or Lieutenant under investigation will be notified in writing every ____(a)____ as to the current status of the investigation. This will include a brief description of the number of known witnesses still to be interviewed and other investigative processes remaining to be completed* as well as an ____(b)____.
3 months* estimated date of completion
Once a Sergeant or Lieutenant has been disciplined* no further disciplinary action may be imposed for the ____(a)____* during the same incident of misconduct.
same specific allegation
A Sergeant or Lieutenant seeking an “at request” transfer will only have discipline of a written reprimand of a relevant nature* suspension* or demotion taken into consideration in the determination of a transfer. For transfers only* discipline greater than ____(a)____ from the date of ____(b)____ will not be considered.
3 years* the Notice of Investigation
If a polygraph examination is required of a Sergeant or Lieutenant* a PPSLA representative may monitor the ____(a)____ and ____(b)____ from the monitoring room.
preliminary and post examination interview* examination
A bank of ____(a)____ of paid Association release time shall be created per Agreement year for use by the Association to engage in legitimate Association business.
225 hours
In terms of allowed overtime hours for the PPSLA President* these hours will be limited to ____(a)____ in fiscal year 2002-03. For the 2003-04 fiscal year* the full-time PPSLA position will receive ____(b)____ of overtime* or 7.69 hours per pay period.
100 hours* 200 hours
The Association will be allowed ____(a)____ to talk to and possibly sign* soon to be promoted sergeants and lieutenants* into the Association and to explain the rights and benefits under the PPSLA Agreement. This time will be allotted during the sergeants and lieutenants schools.
1 hour
During the term of this Agreement* the City shall furnish PPSLA ____(a)____ at actual cost a listing of all supervisors* indicating name* mailing address* phone number* and assignment. The parties agree that PPSLA will use this list solely for the purposes of communicating with supervisors and will not share this information with other individuals or organizations.
bi-monthly
The ____(a)____ and ____(b)____ have the exclusive right and authority to schedule work and/or overtime work as required in the manner most advantageous to the ____(c)____.
City* Chief of Police* city
The ____(a)____ and ____(b)____ reserve the right to discipline or discharge employees for cause* pursuant to the Civil Service laws. The ____(c)____ reserves the right to lay off personnel of the Department.
Chief of Police* City Manager* city
The ____(a)____ and ____(b)____ shall have the right to transfer employees within the police Department in a manner most advantageous to the ____(c)____.
City* Chief of Police* city
The ____(a)____ shall have the authority without prior meeting and discussing to effect reorganizations of the Police Department.
City
The inherent and express rights of the City and the Chief of Police* including those herein specifically referred to* which are not expressly modified or restricted by a specific provision of this Meet and Discuss Agreement ____(a)____ subject to the AR 2.61 Grievance Procedure.
are not in any way* directly or indirectly*
There shall be a Labor - Management Committee consisting of ____(a)____ representatives of the Association* ____(b)____ representatives of the Department and a representative from ____(c)____.
3* 3* city
The Committee shall meet ____(a)____ at mutually scheduled times. The City’s ____(b)____ or his designee shall be the Chairman
quarterly*Labor Relations Administrator
Representatives of the Association on the Committee who are association members shall not lose pay or benefits for meetings mutually scheduled during their duty time up to a maximum of ____(a)____ per association member per meeting.
3 hours
The regular duty hours for a Sergeant shall be five (5) consecutive shifts of eight (8) hours in a seven (7) calendar day workweek. These five (5) consecutive shifts will be preceded and followed by two (2) N-days. If* by reason of ____(a)____* a Sergeant’s N-days are changed* the provisions of this section pertaining to N-days shall not apply.
transfer
When used in the context of this Provision* “Operational Needs” will be defined as: service demands or other required actions performed to accomplish the mission of the department. These actions may be routine (____(a)____) or emergency (____(b)____).
anticipated* unanticipated
A Sergeant may waive the provisions of sections 1 and 2 (work hours / days off) of this Provision to facilitate an alternative work schedule upon the ____(a)____ of both the Association and the ____(b)____.
written agreement* department
A ____(a)____ may waive the provisions of sections 1 and 2 of this Provision to facilitate an alternative work schedule upon the written agreement of both the Association and the Department.
sergeant
To receive longevity pay* a supervisor must have completed ____(a)____ years of continuous full-time City service. A supervisor who has continuous* full-time City service in another classification(s) may apply that time to the ____(b)____ year requirement.
7* 7
To qualify for longevity* a supervisor must have achieved an overall performance rating of “MET” on his most ____(a)____ performance evaluation on file in the Personnel Department.
recent regularly scheduled
In terms of longevity pay* A supervisor who receives a “NOT MET” on his performance evaluation may appeal that rating by memorandum through his chain of command to ____(a)____ within ____(b)____ from the date the report was received. A supervisor’s eligibility shall be reinstated once the supervisor receives a scheduled or unscheduled overall performance rating that meets standards.
police chief* 7 calendar days
In terms of longevity pay* a supervisor must be on ____(a)____. A supervisor on industrial leave shall qualify for this payment ____(b)____ of the industrial leave. However* the entire period of industrial leave shall qualify as continuous service when the supervisor returns to active employment.
full-time active status* for only the first year
SARP is a program based on the accumulation of points earned from ____(a)____* ____(b)____ and ____(c)____.
formal education* assignments* supervisory-related training
In no event will training obtained as an Officer count for points in SARP except ____(a)____. Such training will include module and supervisory training. Department approved training will include classes* supervisory courses* seminars* or conferences* which meet the tuition reimbursement criteria.
supervisor’s school
In terms of SARP* job-related training will be at least ____(a)____ in length. On duty and off duty training will count the same. Training must be documented with a certificate* grade report* or some other evidence of completion.
2 hours
A supervisor who has been denied points upon application will be informed in writing and may appeal the denial ____(a)____ before the SARP Committee. The ruling of the SARP Committee will be final and will not be considered as precedent-setting in any future cases.
in writing or in person
After earning the reentry point(s)* the supervisor may earn an additional ____(a)____ for two years of continuous service on either shift two or shift three* or two years of continuous service on shift two and three combined. This means that a supervisor would have a total of ____(b)____ earned after reentry to Patrol if the second and third years are on shift two and three. A supervisor may earn ____(c)____* after the Patrol reentry year* for three years of continuous service on shifts two and/or three. (Rev. July 2002)
2 points* 3 points* an additional point
Supervisors assigned to bureaus or precincts who conduct briefings on a regular basis are eligible for pre-briefing time compensation. Supervisors assigned to ____(a)____ and ____(b)____ are eligible for this compensation effective 6/7/99.
OCB* SAU
At the direction of his superior* a supervisor shall be entitled to overtime in accordance with Provision 8 hereof* while he is being evaluated by the authorized and designated City physician for return to work at times he is not scheduled to be on duty nor is on paid leave or disability benefit status* based on ____(a)____ recorded by Health Center staff.
actual check-in and check-out times
A supervisor on industrial leave and assigned to his home will be considered to have the same duty hours and N-days* up to a ____(a)____ period* as the squad he was on when the injury / illness occurred.
7 calendar-day
A supervisor who scheduled a leave day thirty calendar days in advance through his immediate superior in accordance with departmental policy* and who subsequently is placed on court standby or is required to appear in court* will receive if he chooses* overtime pay in accordance with this provision and Provisions 9 and/or 10* in addition to the leave day. The phrase “scheduled a leave day” means that the leave request must be received in the Fiscal Management Bureau ____(a)____ in advance.
30 calendar days
After a supervisor verifies his need to appear in court to testify concerning the performance of his official duties at a time other than his regularly scheduled tour of duty* and he is notified less than ____(a)____ in advance of the scheduled appearance time that he need not appear* the supervisor will receive ____(b)____ of pay at one and one half (1-1/2) times his base hourly rate of pay.
12 hours* 2 hours
If a supervisor fails to exercise his responsibility to contact the appropriate representative of the court or a party ____(a)____ before the time indicated on the subpoena to determine the continued need for him to stand by* he is not eligible for any standby pay.
16 hours or less
When a supervisor is required and assigned to be available for immediate emergency call-out at times that he is not otherwise on duty* and he complies with departmental regulations incident thereto* he shall be compensated ____(a)____ dollars per workday and ____(b)____ dollars per non-workday.
40* 80
When a supervisor is called upon to serve as a juror in any court action* he will be allowed leave from his duties without loss of pay for the time required for his service. The supervisor ____(a)____ (may or may not) retain jury pay.
may
Any time that a supervisor is called back after leaving City facilities at a time other than his regularly assigned shift* the supervisor will receive ____(a)____ of overtime pay at time and one-half.
a minimum of three hours
Compensation to a supervisor who is called out at times other than his regularly scheduled shift will begin at ____(a)____. The compensation will continue up to ____(b)____ beyond the completion of the duties for which the supervisor was called out* or until the supervisor returns to his residence* whichever is first.
the time the supervisor is notified* 30 minutes
A supervisor shall receive ____(a)____ per hour in addition to his base hourly rate of pay when working a night shift or any portions of a night shift that ends at or after ____(b)____ p.m.
80 cents* 10:00
A supervisor who is called out and works between the hours of ____(a)____ p.m. and ____(b)____ a.m. will be paid a night shift differential for all hours worked at the rate specified in this provision. If a supervisor was called out while on a standby status* he ____(c)____ (will or will not) receive night shift differential.
10:00* 6:00* will not
A supervisor shall receive ____(a)____ per hour in addition to his base hourly rate of pay and any other shift differential or any other premium pay he may be receiving for working a designated weekend shift. A designated weekend shift is defined as any shift that starts on or after ____(b)____* and continues through any shift that starts on or before* but not after* ____(c)____.
35 cents* 2:00 p.m. on Friday* 11:59 p.m. on Sunday
A supervisor who is called out and works between ____(a)____ p.m. on Friday and ____(b)____ p.m. on Sunday* will be paid a weekend shift differential for all hours worked at the rate specified in this provision. If a supervisor was called out while on standby status* he ____(c)____ (will or will not) receive weekend shift differential.
2:00* 11:59* will not
To be eligible for the additional compensation* the supervisor must first accumulate ____(a)____ regular working shifts of assignment in the higher rank within any ____(b)____ month period.
10* 24
In terms of out-of-rank pay* when the department does not have absences* vacancies* or temporary positions available for the normal out-of-rank process* pre-authorization must be obtained from the ____(a)____ in advance of the higher level work being assigned or performed.
Personnel Department
Temporary assignments out-of-rank shall be recorded only in ____(a)____. A supervisor working out-of-rank for less than one full shift (____(b)____ hours) will not be credited with working out-of-rank service time.
full shift units* 6
A supervisor who leaves City employment shall repay the City the uniform allowance equal to one-twelfth of the annual allowance per month for each month remaining in the fiscal year after the last day of the month in which separation occurs. A supervisor who retires on or after____(a)____ will not be required to repay any uniform allowance.
31-Aug
A supervisor who has been on extended leave (paid or unpaid)* of____(a)____ or longer (excluding ____(b)____)* shall have the next annual uniform allowance reduced by one-twelfth of the annual allowance for each month of extended leave.
two months* industrial leave
In terms of initial assignment uniform pay* supervisors are eligible for a second initial allowance upon a second transfer after serving an interim assignment in uniform for a period of time exceeding ____(a)____.
two years
To be eligible for any reimbursement* supervisors must have successfully completed academic or training courses approved by the Police Chief and the Personnel Director as provided in existing regulations. A successfully completed course requires a grade of ____(a)____ or better for undergraduate courses and a ____(b)____ or better for graduate courses.
C* b
Supervisors shall be allowed to use up to $____(a)____ of their tuition reimbursement benefit for job-related seminars* workshops* and professional memberships each fiscal year.
800
A supervisor ____(a)_____ (will or will not) continue to receive holiday pay while on industrial leave.
will
In the event of the death of a supervisor while on duty or while performing a police function as determined by the City* the City will pay the full monthly medical insurance premium for the surviving ____(a)____ or ____(b)_____* and ____(c)_____ covered at time of death.
spouse* domestic partner* eligible dependents
Subject to development of administrative controls* a supervisor who has no other accumulated paid leave* may use up to ____(a)____ per year of accumulated sick leave for non-emergency home care or medical treatment for a member of the supervisor’s immediate family* subject to operational and scheduling factors.
10 hours
In the event a supervisor’s eligibility for participation or the amount of compensation is disputed* the dispute shall be submitted to the ____(a)_____ for final and binding resolution.
City Auditor
Under Long Term Disability (LTD) Insurance* the City will continue the insurance plan covering long-term disabilities for all supervisors pursuant to Administrative Regulation 2.323* providing up to ____(a)_____ percent of the supervisor’s basic monthly salary at the time disability occurs* commencing on the first day following a ____(b)____ waiting period from the date last worked* provided all ____(c)____ have been exhausted* and continuing until age ____(d)_____.
66 2/3* 3 month* leave accruals* 75
For the purpose of determining monthly vacation accrual rates for a supervisor who had a break in service* if the supervisor was re-employed within ____(a)____* the amount of time the supervisor was gone is subtracted from his previous service* thereby giving the supervisor a new accrual service date.
5 years
Supervisors may accumulate up to ____(a)____ during the 2002-2003 fiscal year* and up to ____(b)____ during the 2003-2004 fiscal year.
180 hours* 185 hours
Supervisors will be given paid time off of up to ____(a)____ or ____(b)____ in any ____(c)____ consecutive years for National Guard training. The start of a ____(d)____ period for National Guard training will be based upon the recorded military orders.
240 hours* 30 days* 2 2 years
Supervisors may have a middle management-level physical every ____(a)____ beginning at age ____(b)____.
5 year* 30s
Industrial insurance will pay ____(a)____ of a supervisor’s base wage up to a maximum as determined by the State Worker Compensation statute. The first year the City will supplement the balance to equal the supervisor’s regular ____(b)____. After the one-year limitation on net pay benefits has expired* a supervisor may use accrued sick leave* vacation leave* and compensatory time for continuation of the net pay provision of Administrative Regulation 2.32.
2/3* net take-home pay
When unemployment is beyond the control of a supervisor* the terminated supervisor is entitled to apply for benefits from the ____(a)____.
Arizona Department of Economic Security
A dismissed* suspended* or demoted probationary supervisor shall not be entitled to a Civil Service Board hearing unless he has completed ____(a)____ and has had continuous City employment since that time. The appeal if there is such* of a dismissed* promoted probationer shall be for reinstatement to the lower class ____(b)____.
a probationary period in another classification* from which promoted
Supervisors shall have ____(a)____ after date of service of notice of the order of suspension* demotion* or dismissal on him personally* or ____(b)____ from the date of mailing by certified mail the notice of the suspension* demotion* or dismissal* to request a hearing before the Board.
14 calendar days* 21 calendar days
Supervisors may file a complaint concerning the interpretation or application of rules or regulations governing personnel practices* departmental work rules* working conditions* or alleged improper treatment of an employee* or this ____(a)____* which has not been resolved satisfactorily in an informal manner between the supervisor and his immediate superior* in accordance with ____(b)____.
Meet and Discuss Agreement* Administrative Regulation 2.61
Supervisors who meet the following qualifications and have been ____(a)____ shall be entitled to a Civil Service Board hearing:
a) A supervisor who has completed probation in any class* has had continuous full-time regular employment* and who is serving a probationary period in a new class; or
b) A supervisor who has not completed probation in any class* but has completed ____(b)____ of continuous fulltime regular service in no more than ____(c)____ classifications.
dismissed or suspended* 12 months* 2
The Department’s purpose statement reads: “to ensure ____(a)____ for each person in our community”
safety and security
In terms of Guiding Values - P.R.I.D.E the “P” stands for: ____(a)____ and ____(b)____
Protection* Prevention
In terms of Guiding Values - P.R.I.D.E the “R” stands for: ____(a)____ and ____(b)____
Responsibility* Respect
In terms of Guiding Values - P.R.I.D.E the “I” stands for: ____(a)____ and ____(b)____
Integrity* Ideals
In terms of Guiding Values - P.R.I.D.E the “D” stands for: ____(a)____
Dedication to Duty
In terms of Guiding Values - P.R.I.D.E the “E” stands for: ____(a)____
Employee Excellence
Employees may deviate from established departmental policies and procedures when it is in the obvious ____(a)____.
best interests of the department
Employees should obtain supervisory approval to deviate from established policy when ____(a)____
time permits
Supervisors may issue orders that deviate from written orders ____(a)____. (1) Such orders will be ____(b)____ and will remain in effect only during the emergency. (2) Such deviations will be reported to the ____(c)____ as soon as practical.
during an emergency* temporary* next higher level supervisor
There are 10 specific qualifiers to the “Immediate Family” rule outlined; they are: mother/father* son/daughter* brother/sister* ____(a)____/____(b)_____* ____(c)____/____(d)_____
husband* wife* step-child* parent substitute
LINE FUNCTION - Those activities and functions which deal with the ____(a)____ or ____(b)____ with the public in performing the mission of the department.
initial response* contact
The purpose of this policy is to: 1) Provide ____(a)____ to public agencies in the metropolitan area. It is not the policy of this department to provide resources for ____(b)____* such as ____(c)____.
emergency assistance`* routine police activities* parties* building searches
A request for emergency assistance will be referred to a ____(a)____ for authorization. Upon authorization* the ____(b)____ will ensure that a supervisor and adequate personnel are dispatched to the emergency. The primary concern of the responding units will be to stabilize the situation while operating within departmental policy.
Commander* precinct/bureau or duty commander
A request for emergency assistance will be referred to a precinct/bureau/duty commander or higher-ranking officer for authorization. Upon authorization* the commander will ensure that a ____(a)____ and adequate personnel are dispatched to the emergency. The primary concern of the responding units will be to ____(b)____ while operating within departmental policy.
supervisor* stabilize the situation
When mutual aide is being exercised* police department personnel will be immediately withdrawn when: 1) The situation has ____(a)____; or 2) The emergency situation is being handled in a manner that the supervisor feels is not within the spectrum of ____(b)____.
stabilized* sound police practices
The federal building that houses the ____(a)____ is the only federal facility that is owned or leased in Phoenix. This building is managed by the ____(b)____ under the exclusive jurisdiction of the federal government.
U.S. Post Office 522 N Central* General Services Admin.
Officers conducting investigations on a base will notify the ____(a)____ upon entering the base. Felony investigations will be reported to the ____(b)____ rather than to the ____(c)____.
Security Police* Air Force Office of Special Investigations* security police
In terms of arresting military personnel at an Air Force installation* unless the suspect is wanted immediately on a felony warrant* notification will be made ____(a)____ in advance.
24 hours
In terms of the State Fairgrounds* officers ____(a)____ (will or will not) complete criminal reports on offenses committed at the Fairgrounds and the Veterans’ Memorial Coliseum. Officers will assist DPS officers upon request.
will
For the Arizona State Hospital* a ____(a)____ will be completed on all escapees from the State Hospital. Persons are considered escapees only if they are in the State Hospital ____(b)____ and then escape. If the escapee is considered dangerous the responding officer will contact the radio supervisor and request that the department’s Media Relations Detail be informed of the escape.
missing person report* under a court order
For the Arizona State Hospital* a missing person report will be completed on all escapees from the State Hospital. Persons are considered escapees only if they are in the State Hospital under court order and then escape. If the escapee is considered dangerous the responding officer will contact the ____(a)____ and request that the department’s ____(b)____ be informed of the escape.
radio supervisor* Media Relations Detail
The Department of Public Safety and the Phoenix Police Department have ____(a)____ on the Phoenix Military Reservation and the Arizona Military District. The general boundaries for this area are 52nd Street on the west to 64th Street on the east from Moreland Street (1200 North) to Oak Street (2300 North).
concurrent jurisdiction
The staff at the facility (DOC Women’s Prison) have been instructed to call Crime Stop when an escape occurs and to provide names* descriptions* locations* and any other necessary information. Communications will broadcast this information and dispatch officers to the scene. The first officer on the scene will obtain and broadcast a revised description and direct other responding units to needed locations. If no other crime was committed and the escapee ____(a)____ (has or has not) been apprehended* Phoenix police officers will not make an Escape Departmental Report (DR).
has not
In ATF situations involving unregistered weapons* If there are no state or city charges that can be brought against a person in possession of illegal firearms* the suspect may be booked on the federal charges if the detention is deemed necessary for ____(a)____. Bookings on federal charges will be authorized by a ____(b)____ prior to booking. It will be the responsibility of the arresting officer to notify a federal agent immediately when such an arrest is made so that federal charges may be filed within the ____(c)____ time limit.
the safety of the public* supervisor* 24 hours
in terms of INS* officers will notify INS/Border Patrol when undocumented persons are contacted under the following three conditions: ____(a)____* ____(b)____* or ____(c)____.
drop house* load vehicles* drug house
In terms of INS mutual aid* juveniles contacted* arrested* or detained for suspected criminal activity will be processed as outlined in Operations Order 4.18* Juvenile Procedures* ____(a)____.
without regard to immigration status
In relation to City Park Rangers* ARS 9-500.03 and Phoenix City Code 2-30.1 give City of Phoenix Park Rangers authority to issue tickets (ATTC* NOV) for violations of ____(a)____ that occur within ____(b)____.
the Phoenix City Code* City Park boundaries
In relation to Maricopa County Superior Court Pretrial Services Agency* Pretrial Services Officers do not have arrest powers. In arrest situations* police officers must ____(a)____ and ____(b)____
complete all paperwork* transport arrestee to jail facility
There are six types of resistance listed in this Operations Order* the 1st one is:
____(a)____ - Non-verbal cues indicating subject’s unwillingness or threats through attitude* appearance* and physical readiness.
Psychological Intimidation
There are six types of resistance listed in this Operations Order* the 2nd one is:
____(a)____ - Verbal responses indicating unwillingness or threats.
Verbal Non-Compliance
There are six types of resistance listed in this Operations Order* the 3rd one is:
____(a)____ - Physical actions that do not prevent officer’s attempt to control.
Passive Resistance
There are six types of resistance listed in this Operations Order* the 4th one is:
____(a)____ - Physical actions that attempt to prevent officer’s control* but does not involve attempts to harm the officer. Based on this definition* solely running from officers does not constitute ____(a)____.
Defensive Resistance
There are six types of resistance listed in this Operations Order* the 5th one is:
____(a)____ - Physical actions of assault.
Active Aggression
There are six types of resistance listed in this Operations Order* the 6th one is:
____(a)____ - Deadly force encounter
Aggravated Active Aggression
There are eight different “response options” listed in policy* the 1st one is:
____(a)____ - Identification of authority.
Presence
There are eight different “response options” listed in policy* the 2nd one is:
____(a)____ - Commands of direction or arrest.
Verbal Direction
There are eight different “response options” listed in policy* the 3rd one is:
____(a)____ - Techniques that have a minimal chance of injury.
Soft Empty Hand Control and Restraining Devices
There are eight different “response options” listed in policy* the 4th one is:
____(a)____ - Oleoresin capsicum* C/N and C/S.
Chemical Weapons
There are eight different “response options” listed in policy* the 5th one is:
____(a)____ - Tasers
M26 and X26 Advance Taser
There are eight different “response options” listed in policy* the 6th one is:
____(a)____ - Techniques that have a probability of injury. (hard empty hand* impact weapons* stunbag* canine application)
Intermediate Control Techniques
There are eight different “response options” listed in policy* the 7th one is:
____(a)____
Carotid Control Technique
There are eight different “response options” listed in policy* the 8th one is:
____(a)____
Deadly Force
The person who has responsibility for security at Police Headquarters: ____(a)____
Commander (CSB)
How many ranks of sworn personnel are there.
7
In the absence of the Police Chief* the ____(a)____will assume the duties of the Police Chief.
Executive Assistant Chief
All employees will obey any lawful order of a supervisor* including any order ____(a)____* unless an employee believes the supervisor is guilty of misconduct* negligence* or unfairness.
relayed from a supervisor by an employee of the same or lesser rank
All employees will obey any lawful order of a supervisor* including any order relayed from a supervisor by an employee of the same or lesser rank* unless an employee believes the supervisor is guilty of ____(a)____* ____(b)____* or ____(c)____.
misconduct* negligence* unfairness
Under span of control* the number of employees under the immediate control of a supervisor is ideally ____(a)____ and may not exceed ____(b)____. However* (1) This policy relates to personnel regularly assigned to a particular supervisor. (2) This does not apply during temporary periods of adjustment or emergency.
less than 10* 15
The only exception to the rule that all written communications will be signed by the police chief or sent in his name and signed by an assistant chief or commander is the ____(a)_____.
Department’s thank you card
Reference the Operations Digest* the approval of a ____(a)____ must be obtained prior to the entry of an article into the digest if the change involves policy.
Division Commander
Regarding the Operations Digest* except for entries that involves policy change* all other entries will require the authorization of a ____(a)____ or higher-ranking individual.
Lieutenant
Each ____(a)____ is responsible for maintaining a ____(b)____ up-to-date Operations Digest file that is accessible to each employee.
Bureau Precinct Commander/Administrator* yearly
Operations Reports will be kept on-line in the CAD System for only ____(a)____.
24 hours
Supervisors may temporarily suspend from duty for ____(a)____ any lower-ranking employee of the department who violated department orders. When such action is taken* the suspending supervisor will immediately report the facts* in writing* to the ____(b)____ through department channels.
the remainder of a shift* police chief
Departmental orders and manuals are issued for the ____(a)____ and ____(b)____ of all Police Department personnel.
guidance* direction
Employees will sign for each revision at the time of receipt on the Operations Orders Revision Distribution Receipt* and these receipts will be maintained by the bureau/precinct for a period of ____(a)____ from the issue date of the revision.
3 years
Under operational inspections* bureau/precinct commanders may designate an individual/s to conduct inspections of operational activities specific to the function of their bureau/precinct. It will be the responsibility of the ____(a)____ to determine the frequency of these inspections.
Bureau Precinct Commander/Administrator
Supervisors will routinely review original PACE DR’s completed by employees under their supervision for completeness and accuracy. (1) DR’s will be printed at the employee’s bureau/precinct. (2) The ____(a)____* or ____(b)____ will be responsible for distributing employees’ DR’s to the employee’s immediate supervisor for review.
bureau/precinct administrative sergeant* designee
All members of the department are encouraged to cooperate fully with the news media in providing information to the public about the affairs of the department in which the public has a legitimate interest* however* certain restrictions outlined below apply. Authorized members of the department (____(a)____ or ____(b)____) will provide factual* accurate* and timely information to all news media on a fair and equal basis.
lieutenants* higher
Any request for information regarding a particular incident will be referred to the____(a)____* the on-duty patrol lieutenant* or the Media Relations Unit officer. Under no circumstances will information be released without first obtaining permission from one of these three.
supervisor in charge of the investigation
Any request for information regarding a particular incident will be referred to the supervisor in charge of the investigation* the ____(a)____* or the Media Relations Unit officer. Under no circumstances will information be released without first obtaining permission from one of these three.
on-duty patrol lieutenant
Any request for information regarding a particular incident will be referred to the supervisor in charge of the investigation* the on-duty patrol lieutenant* or the ____(a)____ officer. Under no circumstances will information be released without first obtaining permission from one of these three.
Media Relations Unit
In terms of press releases* they are (a) developed and distributed on an as-needed basis. (b) Press releases relating to a matter of public safety and concern are disseminated through the ____(a)____. (c) Press releases relating to a matter of public interest will be distributed as determined by police administration and the Media Relations Unit.
Media Alert System
All patrol lieutenants are authorized to handle on-scene media requests that are under their scene responsibility* and they have the authority to ____(a)____ if needed.
delegate this responsibility
In terms of press interviews* once interviews are completed* the supervisor will call the “____(a)____” at 602-534-2134 and leave a voice mail for the on-duty PIO. This system will automatically page the on-call PIO* and they will retrieve the interview information. The supervisor should leave similar information that is entered on the station entry.
PIO message line
In terms of PIO callout* the PIO is required to respond to all scenes within ____(a)____.
one hour
During a media contact* if an employee is confronted with questions or probes of a controversial nature* the employee will refer the matter to a ____(a)____ or the ____(b)____.
Supervisor* Media Relations Unit
In reference to media contact “overnight/weekend access”* the ____(a)____ will be the first point of contact and will provide basic information regarding items in the Operations Report (OR). If the incident was investigated by patrol* the request should be directed to the ____(b)____. If that person is off duty* the request should be referred to the ____(c)____.
Information Desk sergeant* on-duty precinct lieutenant* on call media relations
In terms of routine information release to the media* lieutenants will not normally release information such as ____(a)____; that will be released by the ____(b)____.
crime status* media relations unit
All media inquiries relating to police shootings should be directed to the ____(a)____.
media relations unit
Reference specific cases/topics/procedures* persons below the rank of ____(a)____ will not be required to talk with the media.
Lieutenant
In terms of suspect photographs* they may be taken of a suspect exposed in transit* but an officer will not ____(a)____ the suspect.
pose
In terms of suspect photographs* the primary investigating officer may release a photograph with the permission of a ____(a)____ when the following is true: (a) the aid of the public is sought in identifying or apprehending a suspect. (b) The suspect has been arrested* (c) arrest numbers and other identifying information on mug shots have been removed.
Bureau Precinct Commander/Administrator
In terms of suspect photographs* If a person ____(a)____ (is or is not) wanted and ____(b)____ (is or is not) under no suspicion of any continuing criminal activity* a photograph will not be released.
is not* is
In terms of suspect photographs* photographs of suspects will not be released if ____(a)____ or ____(b)____ have yet to be conducted by investigators.
in person lineup* photographic lineups
In terms of releasing stats* statistical information of a general nature* such as crime rate information in a precinct during a particular period* may be released to the media or other interested parties by the ____(a)____ or ____(b)____* as provided by ____(c)____.
police chief* designee* Planning & Research Bureau
Events or incidents of a public safety* health* or welfare concern that have an immediate impact on a significant population or area of the city (e.g.* natural disasters* major road closures* dangerous chemical spills* sniper incidents* etc.) should be immediately reported by a ____(a)____ to the ____(b)____ so that the public can be expeditiously informed of the problem via the ____(c)____.
supervisor* Communications Bureau* Media Alert System
The Media Alert System is a limited access conference call initiated by any of our ____(a)____* which allows the officers to talk to numerous media outlets simultaneously.
Media Relations Unit Officer
The Phoenix Police Department ____(a)____ (does or does not) issue credentials to news media representatives.
does not
At accident or crime scenes* the media should be referred to the ____(a)____* the on-duty patrol lieutenant* or the Command Post.
Media Relations officer
At accident or crime scenes* the media should be referred to the Media Relations officer* the ____(a)____* or the Command Post.
on-duty patrol lieutenant
At accident or crime scenes* the media should be referred to the Media Relations officer* the on-duty patrol lieutenant* or the ____(a)____.
Command Post
If media presence (including photographers) at the scene of a police incident appears to endanger others or inflame a situation* media representatives will be asked to ____(a)____.
move to a neutral location
While in the custody of the Phoenix Police Department* suspects ____(a)____ (will or will not) be granted access to the media. If suspects request contact with the media* the request will be referred to the holding facility (i.e.* jail* Department of Corrections* etc.).
will not
All requests from the media to have department personnel participate in films* advertisements* feature stories* or public appearances require prior approval from the ____(a)____. This policy does not apply to employees being interviewed by the media at crime scenes* spontaneous media interviews or miscellaneous Police Department interviews that were previously approved by the ____(b)____. NOTE: If the request is for printed media* the employee will include at least ____(c)____ of the publication with the request memorandum.
police chief* PAB commander* three recent copies
In terms of notification* If the suspect escapes while in police custody* or is released or issued an ATTC and not booked or detained* it will be the ____(a)____ responsibility to notify the victim of the release or escape.
officer’s
ARS Title 13* Chapter 40* and Title 8* Chapter 2* state that law enforcement agencies must provide victims’ rights information to ____(a)____ that request it. This basically applies to charges related to ____(b)____* ____(c)____* or ____(d)____.
neighborhood associations* drugs* prostitution* chop shops
On information requested by a neighborhood association representative* if the crime is applicable* if the neighborhood association representative invokes victims’ rights* and if the association is ____(a)____* the CAO will supplement the original report reference victims rights notification.
registered with the City
____(a)____ will be responsible for reviewing and maintaining the Neighborhood Association Log.
CAO’s
Who conducts investigations of criminal activity by “city employees”
FIB - Special Investigations Detail
SAU is available for call-out 24 hours a day* and they are equipped to be on site for up to ____(a)____.
48 hours
Helicopters are not used for surveillance duties* except with the express permission of an ____(a)____* the Tactical Support Bureau commander* or the duty commander.
Air Support Unit supervisor
Helicopters are not used for surveillance duties* except with the express permission of an Air Support Unit supervisor* the ____(a)____* or the duty commander.
Tactical Support Bureau commander
Helicopters are not used for surveillance duties* except with the express permission of an Air Support Unit supervisor* the Tactical Support Bureau commander* or the ____(a)____.
duty commander
Fixed-wing aircraft can be used for cross-country transportation to aid in departmental investigations on a limited basis with prior approval from the Police Chief or ____(a)____.
division commander
The Air Support Unit will provide emergency assistance to other public and quasipublic agencies (Salt River Project* Arizona Public Service) upon request by that agency and when authorized by a ____(a)____ or ____(b)____.
lieutenant* higher ranking officer
Canine teams will not be used for crowd control unless an immediate emergency exists and use of the canine team is necessary to prevent death or serious injury to police officers or citizens. Exceptions to this policy must be approved by a ____(a)____* ____(b)____* or ____(c)____.
command station commander* duty commander* higher ranking officer
Polygraph examinations are a useful tool to evaluate victims* witnesses* or suspects. Requests will be approved in ____(a)____ by a supervisor of the rank of ____(b)____ or higher.
writing* lieutenant
A ____(a)____ or higher-ranking officer must authorize call-out* (reference FIB special investigations detail)
lieutenant
Computer Services Bureau (CSB) personnel are responsible for installing* removing* servicing* and replacing Phoenix Police Department (PPD) burglary or robbery alarms and robbery surveillance cameras. (1) Alarms and surveillance cameras are not intended to be permanent installations. (2) PPD alarms are not intended to supplement* replace* or compete with private alarm systems. (3) Alarm installations should be short term to address a specific problem* with the objective of an early apprehension. (4) Exceptions to this policy require a ____(a)____ approval.
division chief’s
A request to install a PPD robbery alarm or surveillance camera will be via memorandum and submitted to VCB for approval by the ____(a)____ in charge of the Robbery Detail.
Selective Investigations Unit lieutenant
Requests for the use of surveillance equipment will be submitted via memorandum to the Technical Surveillance Detail of the Property Crimes Bureau. Requests for visual equipment requires the approval of a ____(a)____ or ____(b)____.
sergeant* higher ranking officer
Requests for the use of surveillance equipment will be submitted via memorandum to the Technical Surveillance Detail of the Property Crimes Bureau. Requests for audio equipment requires the approval of a ____(a)____ or ____(b)____.
lieutenant* higher ranking officer
Requests for the use of surveillance equipment will be submitted via memorandum to the Technical Surveillance Detail of the Property Crimes Bureau. Requests for electronic surveillance devices in a non-court order situation will be referred to an ____(a)____ assigned to the ____(b)____.
attorney* department legal unit
Private security guards are available pursuant to a City contract to provide guard service for valuable property or buildings that have been victimized. Use of private security requires the approval of a ____(a)____ or ____(b)____.
lieutenant* higher ranking officer
In terms of private security service through city contract* guards will be advised that their services are no longer needed at the end of a ____(a)____ period when the RP has been notified to respond; or* after the passage of ____(b)____ from the initial incident* if no owner or responsible party can be contacted; or* the when the property is secured.
60 minute* 48 hours
When it is necessary to obtain supplies after normal business hours* the ____(a)____ must approve all requests for emergency supplies.
duty commander
Requests for assistance in an investigation from a department hypnotist will be submitted to the ____(a)____.
VCB commander
The deployment of the Specialty Vehicle Details PRV requires the approval of a ____(a)____* or the ____(b)____. (note: the Tactical Support Bureau commander or the SAU lieutenant can also authorize deployment of the PRV.)
division commander* duty commander
The use of an Investigative Task Force may be initiated by any ____(a)____. They are to be temporary in nature* under the direction of a ____(b)____ or ____(c)____.
division* bureau* or precinct commander* lieutenant* higher command officer
For Investigative Task Forces* the task force commander will prepare an after action report that will be issued to determine whether or not the effort was successful. The report will be submitted to the appropriate ____(a)____ within ____(b)____ from date of the ____(c)____.
division commander* 14 days* task force termination
Department participation in a task force under the direction or control of another law enforcement agency/jurisdiction will be with the approval of the ____(a)____ or ____(b)____.
Police Chief* designee
The overall objective of the Incident Command System (ICS) is to establish ____(a)____ and ____(b)____ in situations involving response to the scene of a significant emergency incident or large scale* preplanned event.
order* control
Under ICS* “Command” is a ____(a)____; it is not a right nor an obligation of the highest ranking officer present.
function
Under ICS* a “Sector Leader” coordinates and directs the activities of ____(a)____ such as the staging area* perimeter control* traffic control* and investigations.
function
Under ICS* a “Branch Leader” ____(a)____ areas such as operations* logistics* planning/intelligence* and finance.
coordinates
Under ICS* a “Senior Advisor” is a ____(a)____ who arrives at the scene to advise the incident commander* lending advice and authority to accomplish specific tasks.
Bureau Precinct Commander/Administrator
In Phase I of ICS* the emphasis is on response* establishing control* organization* and tactical operations. The incident is dynamic* fluid* and changing rapidly. Phase I primarily operates for a term of ____(a)____ hours. (Note: operations always begin with Phase I and progress to Phase II only if necessary.)
one to six
In Phase II of ICS* the emphasis is on management of a long-term incident involving investigations* protection of the scene* maintaining order* or other long-term operations* including major civil disturbances and disasters. Phase II normally operates from the ____(a)____ hour to ____(b)____.
sixth* several days
Under Pre-phase considerations of ICS* it is important that ____(a)____ should be achieved prior to initiating ICS.
containment of the suspect/s
In terms of ICS* the first arriving supervisor should announce implementation of ICS and assume the ____(a)____. If necessary* he should request another supervisor to activate ____(b)____.
Tactical sector position* Command
True or False. In the absence of a supervisor* the senior officer at the scene can implement ICS.
TRUE
During an ICS incident* ____(a)____* ____(b)____ and ____(c)____ will always remain on the same frequency.
tactical* command* staging* staging
During an ICS incident* the primary function of ____(a)____ is to contain the suspect/s and prevent further expansion of the incident.
tactical
Sector leaders* with the exception of ____(a)____ and ____(b)____ must maintain face-to-face contact with command.
staging* tactical
During Phase II of ICS* it should be anticipated that the ____(a)____ may be activated to support the field operation. It is also anticipated that a Phase II operation will call for the activation of Patrol Administration’s Tactical Operation Center (TOC).
Emergency Operation Center (EOC)
During Phase II of ICS* the field command post remains in place in the field with its original personnel; however* it is linked to the EOC through the Operations Branch liaison. What are the five other support branches formed to assist in the management of the field operation? ____(a)____ (hint - OPLFM)
Operations* Planning* Logistics* Finance/Administrative* Media
Under “Branch Responsibilities During Phase II ICS”* The primary function of the ____(a)____ is to support the field COMMAND operation and act as the link to the TOC* EOC* or both.
Operations Officer
Upon orders from the ____(a)____ or the ____(b)____ (in consultation with the ____(c)____) the Emergency Operations Center (EOC) and the Emergency Communications Center (ECC) will be activated in accordance with the provisions listed in the City of Phoenix Major Emergency Response Plan.
Mayor* City Manager’s Office* Mayor
In terms of Major Disturbance or Disaster Notifications* the ____(a)____ or the ____(b)____ will be notified. During non-business hours the duty commander will be notified.
Police Chief* North or South Patrol Division Commander
A ____(a)____ or person of higher rank may activate the TOC. The function of the TOC is to act in a support role to the ____(b)____ Branch of the EOC.
Bureau/Precinct Commander* Operations
The purpose of a ____(a)____ is to notify* as quickly as possible* all on-duty police personnel of an emergency* to maintain control of the reassignment of field forces from unaffected patrol precincts* and to prevent ____(b)____ to the emergency scene.
tactical alert* uncontrolled voluntary response
A tactical alert may be initiated by the ____(a)____* ____(b)____* or any supervisor of higher rank.
duty commander* bureau/precinct commander
