Senior Admin Assistant

Question 1

Roles of a senior admin assistant

Answer 1

Attending to the needs of managers (working with them to prepare reports or presentations)
Delegating tasks to junior members of staff
Training (new staff in procedures and systems, and delivering inductions)
Supervising (overseeing junior members of staff and monitoring their progress)

Question 2

Skills of a senior admin assistant

Answer 2

Delegation skills
Communication skills
Time management skills (being able to schedule, plan ahead, prioritise high important tasks, must do this for all members of staff)
Organisational skills (organise time and resources to complete tasks, organise the work of the office)

Question 3

Qualities of a senior admin assistant

Answer 3

Trustworthy
Flexible
Approachable
Enthusiastic

Question 4

What’s included in a job description

Answer 4

Duties associated with the post
Post holder’s responsibilities
Details of work
Hours
Salary
Holiday entitlement

Question 5

What does a person specification include

Answer 5

Skills and qualities needed for the post Post holder’s
Qualifications needed

Each component is split up into essential or desirable

Question 6

What do job descriptions and person specifications do?

Answer 6

Make it clear what employers expect
Will be used to create a job advertisement
Can help candidates decide if they’re right for the post