Section 9 Implementing Project Integration Management Flashcards
Tailoring Project Life Cycles
Construction has unique phases
IT projects have unique phases etc
All dependent on the industry and nature of the project
Tailoring Development Life Cycle
Adaptive/Iterative
What is an Adaptive Environment?
Adaptive Environments are where team members are the experts and determine how plans and components should integrate.
Team members are Key and control is delegated to the project team in what environment?
Adaptive Environments
Project Managers has a servant leadership approach, & build collaborative decision-making environments in what environment?
Adaptive Environments
Team Members are usually generalists, rather than specialists in what environment
Adaptive Environments
What are the ITTOs to Create a Project Charter?
Inputs, Tools, & Techniques, Outputs
What inputs go in to a Project Charter?
Business Case Benefits Management Plan Agreements EEF OPA
What Tools & Techniques go in to a Project Charter?
Data Gathering (brainstorming, focus groups, interviews etc)
Expert judgement
Meetings
What Outputs do you get from a Project Charter?
Assumption Log & Project Charter
What authorizes the project and project manager, appropriates power, & possibly involves the portfolio steering committee?
Project Charter
Can there be multiple charters in one Project?
Yes
Market demand Organizational need Customer Request Legal Requirement Ecological Impacts Social Need
These are examples of?
Business Cases
The higher the priority, the ____ the tolerance for risk
lower
Where does Expert Judgement come from for Charters?
Anyone that can contribute, typically stakeholders, consultants, Industry groups.
Helpful for risk identification, estimating, technical knowledge, benefits management and organizational strategy.
What are the 2 parts of brainstorming for data gathering/charters?
Idea generation & Analysis
What are focus groups for data gathering/Charters?
Bring stakeholders and subject matter experts
Learn about project risk, success critiera, and other topics
Conversational way
Interviews
Talk about requirements, goals and assumptions from stakeholders
Project Purpose Measurable Project Objectives High-Level Requirements Overall Project Risk Summary milestone Schedule Preapproved financial resources
Key Stakeholders Approval Requirements Exit criteria - close or cancel Assigned Project Manager Sponsor
There are a part of developing the________
Project Charter
Opportunities
Problems
Customer Request
These are examples of considerations when _____ a Project
Choosing
What is a murder board?
A murder board is when you bring a project to executives and they ask questions about the risk and benefits and can kill the project before starting
What are scoring models?
Scoring models are graph charts with different project categories that are compared before choosing a project
What is the future value of money Formula?
FV=PV(1+i)n
PV = Present value
i is the interest rate, 0.12 0.06 etc + 1
n is the number of years
For a calculator, do (1+0.interest)x N
What is the present value of money formula?
PV=FV/(1+I)n
What is the Net Present Value?
NPV is the true value of a project
Calculate the return for each time period
Calculate each time period’s present value
Sum the present value
Subtract the investment
NPV greater than zero is good
Internal Rate of Return
IRR with higher values are good
IRR with lower values might be poor
Greater than zero is a decent project selection
What is on an Assumption Log?
Assumptions and constraints, updated throughout the project.
Believed to be true, but not proven. Constraints are things that must be done.
What is a Project Management Plan
Establishes a baseline plan for the project, after baseline change control is required to update the plan.
What are kick off meetings?
Kick off meetings signal we are done with planning, and ready for execution. After project plan is approved
Communicates what we plan to do and explain stakeholder roles and responsibilities
What are the Project Management Plans?
Plan Scope Plan Requirements Plan Schedule Plan Cost Plan Quality management Plan Resource Management Plan Communications (how risk management activities will be structured and performed) Plan Risk Plan Procurement Plan Stakeholder management
What are the 3 Baselines for a Project?
Scope
Schedule
Cost
What are the 3 actions of Execution?
Corrective
Preventative
Defect Repair - modifies nonconformance to project requirements
What are deliverables?
Anything the project creates
The control of multiple versions of a deliverable is supported by _______ ________
Configuration Management
Issue logs
Track issues, who raised the issue, issue date, issue owner for resolution, outcome
Whats the difference between Explicit & Tacit knowledge?
Explicit is knowledge that can be quickly and easily expressed through conversation/documents/figures/numbers
Tacit knowledge is knowledge that is hard to express, personal beliefs, values, knowledge gain from experience etc.
What activities are involved in monitoring and controlling?
Comparing actual project performance against project management plan
Maintaining accurate, timely information concerning the product
Checking the status of individual project risks
What activities are involved in monitoring and controlling?
Comparing actual project performance against project management plan
Maintaining accurate, timely information concerning the product
Checking the status of individual project risks
Alternative Analysis?
Corrective and preventative actions to fix problems and prevent problems
Cost-Benefit Analysis
Cost of proposed corrective actions and consideration of the benefits the actions will create
Earned Value Analysis
Earned value is a suite of formulas to show project performance
Variance anaylsis
Difference of what was planned vs what was experienced in the projects
Integrated Change Control
How changes get done, and how they are approved
Who is responsible for Integrated Change Control
PM, and happens through the project
Configuration Control
Specification the deliverables and the processes
Features and functions
How the project work is completed
Configuration Status Accounting
Documentation of the product information
Configuration verification and auditing
Concerned with performance and functional attributes of the product
Autocratic means
One person decides a vote
Administrative colsures
Closing project accounts
Reassigning personnel
Reallocating project facilities, equipment, and other resources
What are some closing activities?
Archive project information Finalize project or phase records Audit Project for success or failure Manage knowledge sharing and transfer Creating the final project report (summary, scope objectives, reasons for any variances)
