Section 4 : Project roles and responsabilities Flashcards
What is the role and responsbilities of a project manager ?
- Planner
- Team Leader
- Resource manager
- Progress monitor
- Communicator
- Scope controller
- Closer
- Responsible for overseeing the entire project
- Setting goals
- Developing a plan
- Ensuring the project stays:
- On schedule
- Within budget
- MonitoringKPIs
How do you develop a project plan ?
- Define project scope
- Setting goals and objectives
- Determining tasks and milestones
- Creating a budget
How do you lead the team ?
- Communicating with team members
- Assigning tasks and responsibilities
- Providing support and guidance
What are the project resources that are gonna be managed ?
- Budget (See what it’s going to cost us whats it is gonna cost the customers and the margins that u can make)
- Equipement
- Personnel
How do you monitor progress ?
- Talk to team members
- Talk to stakeholders (Report needed)
- Identifying potential
- Issues
- Roadblocks (everything that prevents the team from going foward)
We need to have track of the project evolution
What kind of informations do you want to communicate to stakeholders ?
- Progress
- Changes
- Issues
- Meetings should have an agenda
How do you control the project scoop ?
- Scope screep (tiny additions) is avoided
- Any changes to the scope are carefully managed
How do you close the project ?
- Collecting and analysing data (PMB Performance maintenance baseline)
- Writing a report
- Completing a final review
What are the project sponsor roles ?
- Champion
- Decision maker
- Communicator
- Leader
- Business representative
- Resource provider
How is the project sponsor a the champion ?
It is someone who serve as a
-Champion for the project
-Defines the business values
-Establishes project importance
How is the project sponsor a the decision maker ?
He has authority to make key decisions about the project
Approves scope modifications
Defines and can approve budget changes
How is the project sponsor a communicator ?
He communicates about :
- Progress
- Changes
- Issues
How is the project sponsor a leader?
He provide :
- Direction
- Leadership
How is the project sponsor a business representative ?
He :
- Ensures the project is aligned with business goals
- Project must need organizational objectives
How is the project sponsor a business representative ?
He as :
- Budget
- Personel
What are the responsabilities of the project sponsor ?
They :
How does the project sponsor communicate with the stakeholders ?
He communicate about the :
- Progress
- Changes
- Issues
Ensure everyone is working towards the same goals
Encourages open communication and collaboration :
- Team members
- Stakeholders
They provide guidance & direction
In conclusion what is the project sponsor ?
- A key stakeholder in a project
- Ensures the success of the project they are responsible for providing:
- Resources
- Support
- Vision
- Definition of business value
Who is the product owner ?
- Representing the interests of the stakeholders
- Determining the features and priorities for the product
- Work closely with the development team to ensure: * The product is delivered on time
- Meets the desired business goals
What does the project team does ?
- Developing and implementing a project plan
- Monitoring progress
- Managing budgets
- Stays on track
- Meets goals
Who is the scrum master and what does he do ?
- Facilitating the scrum process
- Ensuring the team follows the agile framework
- Help the team:
- Stay focused
- Deliver high-quality products
Who is a team lead what does he do ?
- Design
- Development
- Work closely with the PM to ensure their part of the project is:
- Completed on time
- To required specifications
- Examples of team leads include:
- Tech leads
- Design leads
Who are the developer (s) ?
- Building
- Implementing
- Writing code
- Designing interfaces
- Configuring systems
Who are the tester (s) ?
- Responsible for verifying the project:
- Meets the specified requirements
- Is of high quality
- May involve:
- Writing and executing test cases
- Reporting any issues
Who are the designers ?
- Visual designs
- User experience designs
- May include creating:
- Wireframes
- Prototypes
- High-fidelity mockups
Who is the writer (s) ?
- Responsible for creating written content:
- User manuals
- Help documentation
- Marketing materials
Who are the stakeholders ?
- Individuals or groups that have a vested interest in the project
- Project sponsor
- Customers
- Users
- May involve:
- Providing input and feedback on the
project - Approving deliverables
- Providing input and feedback on the
Who are the different member of a project team ?
- Project manager
- Team leader
- Team members
- Stakeholders
- Sponsors
What are the project team responsibilities ?
What are the project sponsor roles ?
What are the project manager responsibilities ?
What are the project sponsor responsibilities ?
What is the importance of the project manager role ?
- Critical role in the success of a project
- Responsible for overseeing the entire project
- Keeping project on track
- Monitoring project goals
What are the project manager roles ?
- Initiator
- Negotiator
- Listener
- Coach
- Working member
- Facilitator
How does the project manager is an initiator ?
- Responsible for initiating the project plan, which involves:
- Development
- Implementation
How does the project manager is an negotiator ?
- Stakeholders
- Team members
- Vendors
- Other parties
How does the project manager is an listener ?
- Feedback
- Ideas
- Information should be readily received from:
- Team members
- Stakeholders
How does the project manager is an coach ?
- Support
- Guidance
- Help team develop their skills
- Promote professional growth
How does the project manager is an working member ?
- Be willing to roll up their sleeves and contribute to the project
- Not just delegate tasks to others
How does the project manager is an facilitator ?
- Communication
- Collaboration
- Ensure that everyone is working toward the same goals
What is leadership ?
- The ability to inspire and guide a team to achieve a common goal
- Setting a clear vision for the project
- Motivating team members
- Decisions that align with the project’s objectives
- Influence others
- Build trust
- Create a positive work culture
What is management ?
- Organizing and coordinating work activities
- Allocating resources
- Tracking progress
- Plan and schedule project work
- Control project activities
- Ensure that the project is completed on time and within budget
What is Emotional Intelligence ?
- Recognize and understand own emotions and emotions of others
- Manage own behavior and relationships effectively
- Leadership
- Management
- Improved communication
- Conflict resolution (Emotions, perspectives)
- Motivation (motivate, inspire, create a positive work culture)
- Adaptability (* Adapt to changing circumstances * Handle stress more effectively)
