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CAPM-PMI > Section 4 : Project roles and responsabilities > Flashcards

Section 4 : Project roles and responsabilities Flashcards

1
Q

What is the role and responsbilities of a project manager ?

A
  • Planner
  • Team Leader
  • Resource manager
  • Progress monitor
  • Communicator
  • Scope controller
  • Closer
  • Responsible for overseeing the entire project
  • Setting goals
  • Developing a plan
  • Ensuring the project stays:
  • On schedule
  • Within budget
  • MonitoringKPIs
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2
Q

How do you develop a project plan ?

A
  • Define project scope
  • Setting goals and objectives
  • Determining tasks and milestones
  • Creating a budget
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3
Q

How do you lead the team ?

A
  • Communicating with team members
  • Assigning tasks and responsibilities
  • Providing support and guidance
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4
Q

What are the project resources that are gonna be managed ?

A
  • Budget (See what it’s going to cost us whats it is gonna cost the customers and the margins that u can make)
  • Equipement
  • Personnel
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5
Q

How do you monitor progress ?

A
  • Talk to team members
  • Talk to stakeholders (Report needed)
  • Identifying potential
    • Issues
    • Roadblocks (everything that prevents the team from going foward)
      We need to have track of the project evolution
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6
Q

What kind of informations do you want to communicate to stakeholders ?

A
  • Progress
  • Changes
  • Issues
  • Meetings should have an agenda
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7
Q

How do you control the project scoop ?

A
  • Scope screep (tiny additions) is avoided
  • Any changes to the scope are carefully managed
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8
Q

How do you close the project ?

A
  • Collecting and analysing data (PMB Performance maintenance baseline)
  • Writing a report
  • Completing a final review
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9
Q

What are the project sponsor roles ?

A
  • Champion
  • Decision maker
  • Communicator
  • Leader
  • Business representative
  • Resource provider
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10
Q

How is the project sponsor a the champion ?

A

It is someone who serve as a
-Champion for the project
-Defines the business values
-Establishes project importance

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11
Q

How is the project sponsor a the decision maker ?

A

He has authority to make key decisions about the project
Approves scope modifications
Defines and can approve budget changes

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12
Q

How is the project sponsor a communicator ?

A

He communicates about :
- Progress
- Changes
- Issues

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13
Q

How is the project sponsor a leader?

A

He provide :
- Direction
- Leadership

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14
Q

How is the project sponsor a business representative ?

A

He :
- Ensures the project is aligned with business goals
- Project must need organizational objectives

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15
Q

How is the project sponsor a business representative ?

A

He as :
- Budget
- Personel

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16
Q

What are the responsabilities of the project sponsor ?

A

They :

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17
Q

How does the project sponsor communicate with the stakeholders ?

A

He communicate about the :
- Progress
- Changes
- Issues

Ensure everyone is working towards the same goals
Encourages open communication and collaboration :
- Team members
- Stakeholders

They provide guidance & direction

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18
Q

In conclusion what is the project sponsor ?

A
  • A key stakeholder in a project
  • Ensures the success of the project they are responsible for providing:
    • Resources
    • Support
    • Vision
    • Definition of business value
19
Q

Who is the product owner ?

A
  • Representing the interests of the stakeholders
  • Determining the features and priorities for the product
  • Work closely with the development team to ensure: * The product is delivered on time
  • Meets the desired business goals
20
Q

What does the project team does ?

A
  • Developing and implementing a project plan
  • Monitoring progress
  • Managing budgets
  • Stays on track
  • Meets goals
21
Q

Who is the scrum master and what does he do ?

A
  • Facilitating the scrum process
  • Ensuring the team follows the agile framework
  • Help the team:
    • Stay focused
    • Deliver high-quality products
22
Q

Who is a team lead what does he do ?

A
  • Design
  • Development
  • Work closely with the PM to ensure their part of the project is:
    • Completed on time
    • To required specifications
  • Examples of team leads include:
    • Tech leads
    • Design leads
23
Q

Who are the developer (s) ?

A
  • Building
  • Implementing
  • Writing code
  • Designing interfaces
  • Configuring systems
24
Q

Who are the tester (s) ?

A
  • Responsible for verifying the project:
    • Meets the specified requirements
    • Is of high quality
  • May involve:
    • Writing and executing test cases
    • Reporting any issues
25
Q

Who are the designers ?

A
  • Visual designs
  • User experience designs
  • May include creating:
    • Wireframes
    • Prototypes
    • High-fidelity mockups
26
Q

Who is the writer (s) ?

A
  • Responsible for creating written content:
  • User manuals
  • Help documentation
  • Marketing materials
27
Q

Who are the stakeholders ?

A
  • Individuals or groups that have a vested interest in the project
  • Project sponsor
  • Customers
  • Users
  • May involve:
    • Providing input and feedback on the
      project
    • Approving deliverables
28
Q

Who are the different member of a project team ?

A
  • Project manager
  • Team leader
  • Team members
  • Stakeholders
  • Sponsors
29
Q

What are the project team responsibilities ?

A
30
Q

What are the project sponsor roles ?

A
31
Q

What are the project manager responsibilities ?

A
32
Q

What are the project sponsor responsibilities ?

A
33
Q

What is the importance of the project manager role ?

A
  • Critical role in the success of a project
  • Responsible for overseeing the entire project
  • Keeping project on track
  • Monitoring project goals
34
Q

What are the project manager roles ?

A
  • Initiator
  • Negotiator
  • Listener
  • Coach
  • Working member
  • Facilitator
35
Q

How does the project manager is an initiator ?

A
  • Responsible for initiating the project plan, which involves:
    • Development
    • Implementation
36
Q

How does the project manager is an negotiator ?

A
  • Stakeholders
  • Team members
  • Vendors
  • Other parties
37
Q

How does the project manager is an listener ?

A
  • Feedback
  • Ideas
  • Information should be readily received from:
    • Team members
    • Stakeholders
38
Q

How does the project manager is an coach ?

A
  • Support
  • Guidance
  • Help team develop their skills
  • Promote professional growth
39
Q

How does the project manager is an working member ?

A
  • Be willing to roll up their sleeves and contribute to the project
  • Not just delegate tasks to others
40
Q

How does the project manager is an facilitator ?

A
  • Communication
  • Collaboration
  • Ensure that everyone is working toward the same goals
41
Q

What is leadership ?

A
  • The ability to inspire and guide a team to achieve a common goal
  • Setting a clear vision for the project
  • Motivating team members
  • Decisions that align with the project’s objectives
  • Influence others
  • Build trust
  • Create a positive work culture
42
Q

What is management ?

A
  • Organizing and coordinating work activities
  • Allocating resources
  • Tracking progress
  • Plan and schedule project work
  • Control project activities
  • Ensure that the project is completed on time and within budget
43
Q

What is Emotional Intelligence ?

A
  • Recognize and understand own emotions and emotions of others
  • Manage own behavior and relationships effectively
  • Leadership
  • Management
  • Improved communication
  • Conflict resolution (Emotions, perspectives)
  • Motivation (motivate, inspire, create a positive work culture)
  • Adaptability (* Adapt to changing circumstances * Handle stress more effectively)
44
Q
A

CAPM-PMI (21 decks)

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