Section 4 : Project roles and responsabilities Flashcards

1
Q

What is the role and responsbilities of a project manager ?

A
  • Planner
  • Team Leader
  • Resource manager
  • Progress monitor
  • Communicator
  • Scope controller
  • Closer
  • Responsible for overseeing the entire project
  • Setting goals
  • Developing a plan
  • Ensuring the project stays:
  • On schedule
  • Within budget
  • MonitoringKPIs
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

How do you develop a project plan ?

A
  • Define project scope
  • Setting goals and objectives
  • Determining tasks and milestones
  • Creating a budget
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

How do you lead the team ?

A
  • Communicating with team members
  • Assigning tasks and responsibilities
  • Providing support and guidance
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

What are the project resources that are gonna be managed ?

A
  • Budget (See what it’s going to cost us whats it is gonna cost the customers and the margins that u can make)
  • Equipement
  • Personnel
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

How do you monitor progress ?

A
  • Talk to team members
  • Talk to stakeholders (Report needed)
  • Identifying potential
    • Issues
    • Roadblocks (everything that prevents the team from going foward)
      We need to have track of the project evolution
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

What kind of informations do you want to communicate to stakeholders ?

A
  • Progress
  • Changes
  • Issues
  • Meetings should have an agenda
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

How do you control the project scoop ?

A
  • Scope screep (tiny additions) is avoided
  • Any changes to the scope are carefully managed
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

How do you close the project ?

A
  • Collecting and analysing data (PMB Performance maintenance baseline)
  • Writing a report
  • Completing a final review
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

What are the project sponsor roles ?

A
  • Champion
  • Decision maker
  • Communicator
  • Leader
  • Business representative
  • Resource provider
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

How is the project sponsor a the champion ?

A

It is someone who serve as a
-Champion for the project
-Defines the business values
-Establishes project importance

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

How is the project sponsor a the decision maker ?

A

He has authority to make key decisions about the project
Approves scope modifications
Defines and can approve budget changes

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

How is the project sponsor a communicator ?

A

He communicates about :
- Progress
- Changes
- Issues

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

How is the project sponsor a leader?

A

He provide :
- Direction
- Leadership

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

How is the project sponsor a business representative ?

A

He :
- Ensures the project is aligned with business goals
- Project must need organizational objectives

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

How is the project sponsor a business representative ?

A

He as :
- Budget
- Personel

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

What are the responsabilities of the project sponsor ?

A

They :

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

How does the project sponsor communicate with the stakeholders ?

A

He communicate about the :
- Progress
- Changes
- Issues

Ensure everyone is working towards the same goals
Encourages open communication and collaboration :
- Team members
- Stakeholders

They provide guidance & direction

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

In conclusion what is the project sponsor ?

A
  • A key stakeholder in a project
  • Ensures the success of the project they are responsible for providing:
    • Resources
    • Support
    • Vision
    • Definition of business value
19
Q

Who is the product owner ?

A
  • Representing the interests of the stakeholders
  • Determining the features and priorities for the product
  • Work closely with the development team to ensure: * The product is delivered on time
  • Meets the desired business goals
20
Q

What does the project team does ?

A
  • Developing and implementing a project plan
  • Monitoring progress
  • Managing budgets
  • Stays on track
  • Meets goals
21
Q

Who is the scrum master and what does he do ?

A
  • Facilitating the scrum process
  • Ensuring the team follows the agile framework
  • Help the team:
    • Stay focused
    • Deliver high-quality products
22
Q

Who is a team lead what does he do ?

A
  • Design
  • Development
  • Work closely with the PM to ensure their part of the project is:
    • Completed on time
    • To required specifications
  • Examples of team leads include:
    • Tech leads
    • Design leads
23
Q

Who are the developer (s) ?

A
  • Building
  • Implementing
  • Writing code
  • Designing interfaces
  • Configuring systems
24
Q

Who are the tester (s) ?

A
  • Responsible for verifying the project:
    • Meets the specified requirements
    • Is of high quality
  • May involve:
    • Writing and executing test cases
    • Reporting any issues
25
Who are the designers ?
* Visual designs * User experience designs * May include creating: * Wireframes * Prototypes * High-fidelity mockups
26
Who is the writer (s) ?
* Responsible for creating written content: * User manuals * Help documentation * Marketing materials
27
Who are the stakeholders ?
* Individuals or groups that have a vested interest in the project * Project sponsor * Customers * Users * May involve: * Providing input and feedback on the project * Approving deliverables
28
Who are the different member of a project team ?
- Project manager - Team leader - Team members - Stakeholders - Sponsors
29
What are the project team responsibilities ?
30
What are the project sponsor roles ?
31
What are the project manager responsibilities ?
32
What are the project sponsor responsibilities ?
33
What is the importance of the project manager role ?
- Critical role in the success of a project - Responsible for overseeing the entire project - Keeping project on track - Monitoring project goals
34
What are the project manager roles ?
- Initiator - Negotiator - Listener - Coach - Working member - Facilitator
35
How does the project manager is an initiator ?
* Responsible for initiating the project plan, which involves: * Development * Implementation
36
How does the project manager is an negotiator ?
* Stakeholders * Team members * Vendors * Other parties
37
How does the project manager is an listener ?
* Feedback * Ideas * Information should be readily received from: * Team members * Stakeholders
38
How does the project manager is an coach ?
* Support * Guidance * Help team develop their skills * Promote professional growth
39
How does the project manager is an working member ?
* Be willing to roll up their sleeves and contribute to the project * Not just delegate tasks to others
40
How does the project manager is an facilitator ?
* Communication * Collaboration * Ensure that everyone is working toward the same goals
41
What is leadership ?
* The ability to inspire and guide a team to achieve a common goal * Setting a clear vision for the project * Motivating team members * Decisions that align with the project's objectives * Influence others * Build trust * Create a positive work culture
42
What is management ?
* Organizing and coordinating work activities * Allocating resources * Tracking progress * Plan and schedule project work * Control project activities * Ensure that the project is completed on time and within budget
43
What is Emotional Intelligence ?
* Recognize and understand own emotions and emotions of others * Manage own behavior and relationships effectively * Leadership * Management * Improved communication * Conflict resolution (Emotions, perspectives) * Motivation (motivate, inspire, create a positive work culture) * Adaptability (* Adapt to changing circumstances * Handle stress more effectively)
44