SECTION 2 Flashcards
EXPLAIN WHY THE DATA PROTECTION ACT (DPA) 1998 WAS NEEDED (8 MARKS)
- WHEN PERSONAL DATA STORED ON PAPER
- INDIVIDUAL HAD TO PHYSICALLY BREAK IN TO STEAL IT
- NOW HUGE AMOUNTS OF DATA STORED ON COMPUTERS
- RECORDS CAN BE EASILY SEARCHED ON ANY CRITERION
- CAN BE EASILY TRANSFERRED ELECTRONICALLY
- FROM ORGANISATION TO ORGANISATION OR
- COUNTRY TO COUNTRY
- CAN BE ACCESSED AND STOLEN REMOTELY
DESCRIBE 2 RIGHTS INDIVIDUALS HAVE UNDER THE DPA 1998 (8 MARKS)
1 RIGHT - ACCESS TO THEIR PERSONAL DATA
DESCRIPTION
- MUST APPLY IN WRITING AND (OFTEN) PAY A FEE
2 RIGHT - PREVENT/ PROCESSING OF THEIR DATA
DESCRIPTION
- THAT IS LIKELY TO CAUSE THEM DAMAGE OR DISTRESS
3 RIGHT - PREVENT PROCESSING OF THEIR DATA
DESCRIPTION
- CAN (TO) INDICATE PREFERENCE OF DATA USE WHEN IT IS BEING COLLECTED
4 RIGHT - HAVE DATA CORRECTED, BLOCKED, ERASED OR DESTROYED
DESCRIPTION
- IF IT IS INACCURATE
DESCRIBE THE MAIN PURPOSE OF AN ACCOUNTS AND FINANCE SYSTEM (4 MARK)
- TO KEEP TRACK OF MONEY
- GOING INTO OR OUT OF THE ORGANISATION
- TO ENSURE THE ORGANISATION REMAINS PROFITABLE
- BY FORCASTING THE FUTURE OF CASH FLOW
DESCRIBE 5 OUTPUTS FROM AN ACCOUNTS AND FINANCE SYSTEM (10 MARKS)
OUTPUT 1
- SALES LEDGERS
- RECORD OF ALL SALES MADE
OUTPUT 2
- PURCHASE LEDGERS
- RECORD OF ALL PURCHASES MADE
OUTPUT 3
- GENERAL LEDGER
- SUMMARISES ACCOUNTS FROM SALES AND PURCHASE LEDGERS
OUTPUT 4
- BALANCE SHEET
- LISTS THE ASSETS, DEBTS AND ONWERS’ INVESTMENTS AT A PARTICULAR DATE
OUTPUT 5
- INCOME STATEMENT
- LISTS REVENUE, EXPENDITURE AND NET INCOME FOR A PARTICULAR PERIOD
——————————————————————————–
OR
OUTPUT 6
- RECIEPTS
- CONFIRMATION OF PAYMENT
OUTPUT 7
- INVOICE
- REQUEST FOR PAYMENT FOR GOODS OR SERVICES
OUTPUT 8
- BUDGET STATEMENT
- PROPOSED SPENDING FOR FUTURE PERIODS
OUTPUT 9
- BACS INSTRUCTION
- TO BANK TO TRANSFER FUNDS
WHAT IS THE MAIN RESPONSIBILITY OF THE ICT SERVICES JOB FUNCTION (1 MARKS)
- PROVISION OF COMPUTER SERVICES WITHIN AN ORGANISATION
DESCRIBE 4 TASKS ICT SERVICES WOULD TYPICALLY CARRY OUT (8 MARKS)
1 TASK
- OBTAINING AND INSTALLING HARDWARE
- INCLUDING ITS ON-GOING MAINTENANCE
2 TASK
- OBTAINING AND INSTALLING SOFTWARE
- AND UPGRADING IT AS NECESSARY
3 TASK
- MANAGING NETWORKS
- SUCH AS LAN AND WAN
4 TASK
- SUPPORTING ICT USERS
- BY PROVIDING A HELP DESK
DESCRIBE DIFFERENCES BETWEEN INTERNET AND INTRANET (4 MARKS)
- INTERNET IS A GLOBAL NETWORK
- INTRANET IS A NETWORK WITHIN AN ORG.
- INTERNET ACCESSED BY ANYONE WORLD WIDE
- INTRANET ONLY ACCESSIBLE BY PEOPLE WO ARE PART OF THE ORG. WITH A USERNAME AND PASSWORD
EXPLAIN 4 WAYS AN ORG. MAY USE THE INTERNET
8 MARKS
1 WAY
- ADVERTISE COMPANY BY SETTING UP COMPNAY WEBSITE
- TO ACCESS A WIDER POTENTIAL MARKET
2 WAY
- SELL GOODS USING E-COMMERCE
- INCREASING SALES TO A WIDER GEOGRAPHIC AREA
3 WAY
- CARRY OUT RESEARCH TO FIND SUPPLIERS
- BECAUSE THIS CAN BE DONE EASILY USING A SEARCH ENGINE
4 WAY
- GET FEEDBACK FROM CUSTOMERS USING EMAIL/ DISCUSSION GROUPS
- WHICH CAN IMPROVE THE ORG’S CUSTOMER SERVICE AND RELATIONS
EXPLAIN 3 WAYS AN ORG. MIGHT USE AN INTRANET (6 MARKS)
1 WAY
- PROVIDE STAFF WITH ACCESS TO INFORMATION ABOUT THE COMPANY (VIA BROWSER/STANDARD INTERFACE)
- SO THAT STAFF ARE KEPT INFORMED
2 WAY
- PROVIDE ACCESS TO STANDARD DOCUMENTS THROUGH A STANDARD INTERFACE/SINGLE MENUE
- SO STAFF DO NOT WASTE TIME SEARCHING FOR WHAT THEY NEED
3 WAY
- PROVIDE STAFF WITH ACESS LOCALLY ONLY TO RELEVANT WEBSITES BY DOWNLOADING THEM
- SO THAT SITES LOAD MORE QUICKLY AND STAFF DON’T VIEW INAPPROPRIATE SITES
EXPLAIN THE BENETITS AND LIMITATIONS OF A COMPANY USING E-COMMERCE TO SELL TOYS (8 MARKS)
BENEFITS
- COMPANY CAN SELL TO A WIDER GEOGRAPHICAL AREA
- INCREASING CUSTOMER BASE
- COMPANY MAY NOT NEED HIGH STREET PREMISES
- REDUCING OVERHEADS
OR
- PAYMENT GUARANTEED AT TIME OF ORDER
- AS CARD DETAILS ARE PROVIDED
- BUSINESS CAN TAKE PLACE 24 HRS
- ## INCREASING POTENTIAL SALESLIMITATIONS
- COST OF TECHNICAL SUPPORT/ EXPERTISE
- TO MAINTAIN A SECURE WEB SERVER
- CONCERN OVER SECURITY OF CARD DETAILS
- MAY DETER CUSTOMERS FROM BUYING ONLINE
OR
- COMPNAY MAY HAVE TO PAY FOR RETURN OF GOODS
- IF GOODS DO NOT MEET CUSTOMERS’ EXPECTATIONS
- NEED TO UPDATE WEBSITE FREQUENTLY
- UPDATING MAY BE COSTLY
