Section 1 Chapter 4: Acquisition Management (Including Procurement)

Question 1

4 Cloud Deployment Methods (Types)

Answer 1

• Private
• Community
• Public
• Hybrid

Question 2

Risks in the Contractor Performance Phase

Answer 2

• The contractor may not deliver the goods for services within the timeframe specified
• The contractor may deliver a lessor quantity of goods than that specified in the contract
• The contractor may deliver a lessor quality of goods than that specified in the contract
• Quality problems may emerge after goods are delivered and accepted
• The contractor may incur costs in a cost reimbursement contract that are significantly greater than what was anticipated when the contract was signed.

Question 3

How is acquisition different than procurement?

Answer 3

Procurement is a part of the acquisition process.

Question 4

Procurement

Answer 4

The act of making a purchase

Question 5

Invitation To Bid (ITB)
Invitation For Bid (IFB)

Answer 5

Format process in which a contract is awarded, based, primarily, on price.

Question 6

Request for Proposal

Answer 6

Contract Award process that includes the following factors:
- Price
- Nature of the approach used to perform a desired service
- Experience of the personnel to be assigned to the work

Question 7

Emergency Procurements

Answer 7

Procurements made because of unforseen events, such as the washout of roads caused by storm damage. Sometimes called “rush” procurements.

Question 8

Sole Source Procurements

Answer 8

Procurement awarded to a sole source, with or without proposal.

Question 9

What are some simplified procurement methods?

Answer 9

• Pre-qualifying Vendors
• Buying from statewide and federal contracts
• Blanket purchase agreements
• Small purchase procedures
• Credit Cards

Question 10

What Are The Contract Types

Answer 10

• Fixed price: Price is not subject to adjustment, regardless of contractor cost.
• Cost Reimbursement: Provide for the payment fo allowable costs incurred to the extent specified in the contract.

Question 11

Types of Cost Reimbursement Contracts

Answer 11

• Cost Plus Fixed Fee: Contractor receives allowable costs plus a fixed amount of fee.
• Cost Plus Incentive Fee: Contract

Question 12

Cost Plus Fixed Fee Contract

Answer 12

Contractor receives allowable costs plus a fixed amount of fee.

Question 13

Cost Plus Incentive Fee

Answer 13

The contractor receives allowable costs plus a fee that varies inversely with the amount of costs incurred.

Question 14

Cost With No Fee

Answer 14

The contractor is reimbursed only for allowable costs. (This type contract is often used when contracting with not-for-profit entities, colleges and universities, and when contracting for research and development).

Question 15

Cost Sharing Contracts

Answer 15

The contractor and the government share in the costs and the contractor receives no fee.

Question 16

Time and materials contracts

Answer 16

The contractor receives flat rates (covering costs and profit) per hour or day for labor, plus the cost of materials. (This type of contract is particularly risky for the government because the contractor has no incentive to keep the number of hours worked to a minimum.)

Question 17

When does the greatest risk of acquisition exist?

Answer 17

During contract “performance”

Question 18

What are the contracts risks during the Performance Phase?

Answer 18

• Time frame
• Quantity
• Quality
• Latent effects (Quality after time)
• Cost
• Change (Scope)
• Excessive billing

Question 19

Mitigation Methods for Contract Risk

Answer 19

• Monitor for Timeliness
• Monitor for Quantity Delivered
• Monitor for Quality of Product or Service
• Monitor for Costs