School Management

Question 1

Training Organization

Answer 1

CNO
Naval education and training command
Curriculum control authority
Course curriculum model manager
Learning standards officer
Learning center
Participating activity

Question 2

CANTRAC

Answer 2

Catalog of navy training courses

Contains info concerning all formal courses of instruction throughout the Navy.

Question 3

CeTARS

Answer 3

Corporate enterprise and training activity resource system.

Collects, compiles and provides training manager and higher echelons with student and course information.

Course supervisor ensures data within CeTARS is accurate.

Learning center data is automatically updated and fed into CANTRAC

Question 4

CIN

Answer 4

Course identification number

Format •
Enlisted : X-999-9999
Officer : X-9X-9999

3 parts. Command designator, DOD skill code number ( 2G - Officer, 010 - Enlisted) and a sequence number.

For courses that obtain to both, just one CIN is needed. Identify the primary user.

Question 5

CDP

Answer 5

Course data processing

A 4 position numeric/alphanumeric code assigned to identify each course by location. Identical courses taught at different locations will have individual CDP codes.

Question 6

Types of courses of instruction

Answer 6

A schools - awards a rating or military occupational specialities. NEC

C schools - awards NEC or Navy officer billet classification code.

F schools - training as required by fleet or type commander (No NEC)

Question 7

Person event code

Answer 7

Indicates a students status in CeTARS

Question 8

ARB

Answer 8

Academic review board

Convened when all other means of academic counseling, remediation, and an initial academic setback have failed to improve student performance.

Students course average falls below min. Passing grade

Students performance is below expected academic progress

Student fails to achieve the objectives after an academic setback on those same objectives

Student is unable to achieve the objectives after counseling, remediation, retesting, and an initial academic setback

ARB recommendations :
Continue with class
Set-back
Drop from training (CO approved)

Question 9

Audit trail

Answer 9

CCMM is responsible for maintaining the course audit trail

Contents

Summary of major events
Correspondence leading to course development or revision

Reports of trips, conferences, meetings necessary for course development or revision

Memos of conversations impacting course development or revision

Copies of all supporting documents

Pilot course monitoring report (PCMR)

Question 10

Master record

Answer 10

Training manager is responsible for maintaining the master record

It’s a method used to track the status of the curriculum for all courses taught

From the master record, training managers should be able to determine:

Courses under modification
Courses scheduled for modification and date
Status of needed resources/equipment/funding

Question 11

Instructor evaluations

Answer 11

Instructors teaching in class and lab will be evaluated in both environments.

Question 12

FCRs

Answer 12

Formal course reviews

CCMM will schedule, monitor and regulate the FCR

Maintained in the course audit trail for the previous two review cycles

May be used to evaluate:
Course materials for accuracy
Conformance to existing standards and instructors
Areas for course improvements

Assist in the overall management of the course

Conducted on an annual, biennial, or triennial cycle as determined by the CCA.

FCRs conducted every 2 years

Will
Be conducted within six months of a scheduled training requirement review (TRR)

Question 13

Training requirement review instruction?

Answer 13

NAVEDTRA 133A

Question 14

TRR purpose

Answer 14

Provides periodic or triggered review of a course to ensure that all identified, validated, and resourced training requirements are being met. Review of PQS standards or non-resident training courses.

Question 15

Maximum time between TRRs

Answer 15

Will not exceed 60 months

Question 16

TRR process

Answer 16

Policy and guidance for the review of individual training courses that incorporates stakeholder and SME participation

A comprehensive review of an existing course to ensure alignment to current training requirements

An opportunity to assess identified performance issues and/or trends to determine if training needs to be updated

A method to identify redundant or unnecessary training and eliminate it

An opportunity to review and recommend updates to occupational standards (OCCSTDS) and the navy enlisted classification (NEC) manual

Question 17

TRR Triggers

Answer 17

Request by requirement sponsor
Fleet feedback
Course maintenance
New or revised occupational standards
CCA directed
FCR

Question 18

Preliminary TRR preparations

Answer 18

Assign learning center coordinator and site coordinator for geo separated sites

Identify the CINs that will be reviewed

TRR announcement message (min 90 days prior)

Conduct organization meeting to determine roles and responsibilities for personnel

Draft and send agenda message a min . of 60 days prior to TRR

Coordinate security related issues w/ security manager

Enter TRR into SERENA

Prepare TRR plan of action and milestones

Identify resources needed (security clearances, facilities, lodging)

Identify internal and external staff support and roles

Identify availability of internal capability (printing / copying)

Coordinate with navy manpower analysis center (NAVMAC) at least 30 days prior to convening a TRR to collect valid source rating NEC code data

Collect TRR action chits for validation and preliminary review

Question 19

Preliminary TRR participants

Answer 19

OPNAV
Fleet Forces
TYCOM (Type Commander)
Enlisted community manager
Officer community manager
Systems command
NETC N7
NAVMAC
Class squadron
Afloat personnel
Learning center personnel

Question 20

TRR executive steering committee

Answer 20

Learning center CO (Chair)
- may be delegated to the DOT, LSO, or LC POC

Members may include, but are not limited to the CCA, DOT, LSO, course curriculum model manager, TRR coordinator, stakeholders, subject matter experts, requirement sponsors

Question 21

TRR working group

Answer 21

Min.
3 SMEs
Facilitator
Recorder

Question 22

TRR action chits

Answer 22

Priority 1 - mission critical or safety
Priority 2 - required, but not critical
Priority 3 - desired, but not required

Question 23

How many TRR categories?

Answer 23

3

Question 24

TRR categories?

Answer 24

Category 1 : shall be formally submitted to NETC by the requirement and resource sponsor. TPP is required and must be approved by NETC for implementation

Category 2 : a training requirement that requires a revision to an existing course that will not change course length or resources. TPP required and is approved by the CCA for implementation.

Category 3 : a training requirement that can be incorporate into an existing course without the need to generate a TPP

Question 25

TRR conclusion

Answer 25

Draft and submit TRR after action message for release within 30 days of TRR completion

The Learning center coordinator will post the TRR action shit monthly report to the learning center TRR community of practice and update by the 15th day of each month

Learning centers shall forward NEOCS proposals to the requirement sponsors for review, validation and submission to NAVMAC within 30 days of TRR completion.