School Management Flashcards
Training Organization
CNO
Naval education and training command
Curriculum control authority
Course curriculum model manager
Learning standards officer
Learning center
Participating activity
CANTRAC
Catalog of navy training courses
Contains info concerning all formal courses of instruction throughout the Navy.
CeTARS
Corporate enterprise and training activity resource system.
Collects, compiles and provides training manager and higher echelons with student and course information.
Course supervisor ensures data within CeTARS is accurate.
Learning center data is automatically updated and fed into CANTRAC
CIN
Course identification number
Format •
Enlisted : X-999-9999
Officer : X-9X-9999
3 parts. Command designator, DOD skill code number ( 2G - Officer, 010 - Enlisted) and a sequence number.
For courses that obtain to both, just one CIN is needed. Identify the primary user.
CDP
Course data processing
A 4 position numeric/alphanumeric code assigned to identify each course by location. Identical courses taught at different locations will have individual CDP codes.
Types of courses of instruction
A schools - awards a rating or military occupational specialities. NEC
C schools - awards NEC or Navy officer billet classification code.
F schools - training as required by fleet or type commander (No NEC)
Person event code
Indicates a students status in CeTARS
ARB
Academic review board
Convened when all other means of academic counseling, remediation, and an initial academic setback have failed to improve student performance.
Students course average falls below min. Passing grade
Students performance is below expected academic progress
Student fails to achieve the objectives after an academic setback on those same objectives
Student is unable to achieve the objectives after counseling, remediation, retesting, and an initial academic setback
ARB recommendations :
Continue with class
Set-back
Drop from training (CO approved)
Audit trail
CCMM is responsible for maintaining the course audit trail
Contents
Summary of major events
Correspondence leading to course development or revision
Reports of trips, conferences, meetings necessary for course development or revision
Memos of conversations impacting course development or revision
Copies of all supporting documents
Pilot course monitoring report (PCMR)
Master record
Training manager is responsible for maintaining the master record
It’s a method used to track the status of the curriculum for all courses taught
From the master record, training managers should be able to determine:
Courses under modification
Courses scheduled for modification and date
Status of needed resources/equipment/funding
Instructor evaluations
Instructors teaching in class and lab will be evaluated in both environments.
FCRs
Formal course reviews
CCMM will schedule, monitor and regulate the FCR
Maintained in the course audit trail for the previous two review cycles
May be used to evaluate:
Course materials for accuracy
Conformance to existing standards and instructors
Areas for course improvements
Assist in the overall management of the course
Conducted on an annual, biennial, or triennial cycle as determined by the CCA.
FCRs conducted every 2 years
Will
Be conducted within six months of a scheduled training requirement review (TRR)
Training requirement review instruction?
NAVEDTRA 133A
TRR purpose
Provides periodic or triggered review of a course to ensure that all identified, validated, and resourced training requirements are being met. Review of PQS standards or non-resident training courses.
Maximum time between TRRs
Will not exceed 60 months
TRR process
Policy and guidance for the review of individual training courses that incorporates stakeholder and SME participation
A comprehensive review of an existing course to ensure alignment to current training requirements
An opportunity to assess identified performance issues and/or trends to determine if training needs to be updated
A method to identify redundant or unnecessary training and eliminate it
An opportunity to review and recommend updates to occupational standards (OCCSTDS) and the navy enlisted classification (NEC) manual
TRR Triggers
Request by requirement sponsor
Fleet feedback
Course maintenance
New or revised occupational standards
CCA directed
FCR
Preliminary TRR preparations
Assign learning center coordinator and site coordinator for geo separated sites
Identify the CINs that will be reviewed
TRR announcement message (min 90 days prior)
Conduct organization meeting to determine roles and responsibilities for personnel
Draft and send agenda message a min . of 60 days prior to TRR
Coordinate security related issues w/ security manager
Enter TRR into SERENA
Prepare TRR plan of action and milestones
Identify resources needed (security clearances, facilities, lodging)
Identify internal and external staff support and roles
Identify availability of internal capability (printing / copying)
Coordinate with navy manpower analysis center (NAVMAC) at least 30 days prior to convening a TRR to collect valid source rating NEC code data
Collect TRR action chits for validation and preliminary review
Preliminary TRR participants
OPNAV
Fleet Forces
TYCOM (Type Commander)
Enlisted community manager
Officer community manager
Systems command
NETC N7
NAVMAC
Class squadron
Afloat personnel
Learning center personnel
TRR executive steering committee
Learning center CO (Chair)
- may be delegated to the DOT, LSO, or LC POC
Members may include, but are not limited to the CCA, DOT, LSO, course curriculum model manager, TRR coordinator, stakeholders, subject matter experts, requirement sponsors
TRR working group
Min.
3 SMEs
Facilitator
Recorder
TRR action chits
Priority 1 - mission critical or safety
Priority 2 - required, but not critical
Priority 3 - desired, but not required
How many TRR categories?
3
TRR categories?
Category 1 : shall be formally submitted to NETC by the requirement and resource sponsor. TPP is required and must be approved by NETC for implementation
Category 2 : a training requirement that requires a revision to an existing course that will not change course length or resources. TPP required and is approved by the CCA for implementation.
Category 3 : a training requirement that can be incorporate into an existing course without the need to generate a TPP
TRR conclusion
Draft and submit TRR after action message for release within 30 days of TRR completion
The Learning center coordinator will post the TRR action shit monthly report to the learning center TRR community of practice and update by the 15th day of each month
Learning centers shall forward NEOCS proposals to the requirement sponsors for review, validation and submission to NAVMAC within 30 days of TRR completion.
