S07: Implementation of the kick off

Question 1

Raci chart

Answer 1

Responsible for implimentation
Accountable decision owner
Consulted
Informed

Question 2

Eight common causes of conflict in the workplace.

Answer 2

1. Conflicting resources.
2. Conflicting styles.
3. Conflicting perceptions.
4. Conflicting goals.
5. Conflicting pressures.
6. Conflicting roles.
7. Different personal values.
8. Unpredictable policies.

Question 3

Interest-Based Relational (IBR) Approach

Answer 3

• Your first priority is to protect the relationship: The quality of the relationship must be maintained at all times.
• You see the person and the problem as separate entities: You recognize that the other party is not “being difficult”; the problem is.
• You listen first and talk second: To solve a problem, you have to understand where the other person is coming from, before you can defend your own position.

Question 4

Financial planning

Answer 4

1. Where is the money coming from?
2. When (and how much at the time) is the money available?
3. How is the money to be allocated?
   a. Product breakdown;
   b. Work breakdown;
   c. A mix.
4. Do the figures add up?

Question 5

Project cost management includes three basic processes:

Answer 5

• Cost estimating – Making your best assessment of the costs of the
resources needed to complete a project.
• Cost budgeting – Assigning cost estimates to individual work items, and
establishing a baseline for measuring performance.
• Cost control – Controlling changes to the project budget.
o Cost control starts from the moment you start working on your project!

Question 6

Check your estimates using information from:

Answer 6

1. Similar projects
2. Figures from professional bodies
3. Department heads in your organisation
4. Bottom-up

Question 7

Cost budgeting

Answer 7

Linking estimates to the project timeline or when do you need the funds?

Question 8

Key elements of cost control include the following:

Answer 8

1. Change control: Who can authorise changes.
2. Project performance review: What are the actual costs so far? or how much have you actually spent on what?
3. Performance measurement analysis: Ways which can help you to see if you are going to run out of money.