Rules and Regulation, section 101

Question 1

Organization:

The fire chief has the authority to…

Answer 1

Amend revoke or make special exception to these rules and regulations as deemed necessary

Question 2

Organization:

Operations division made up of…

Answer 2

Shifts, districts, fire stations and companies.

Question 3

Organization:

Districts shall be composed of the area within…

Answer 3

Defined geographical boundaries, the fire stations within those boundaries, and shall be commanded by District/Division chiefs.

Question 4

Organization:

The fire chief or designee shall assign each District and company a defined territory which shall be its…

Answer 4

First alarm territory.

Question 5

Organization:

The fire chief or designee shall assign each company on each shift a defined territory which shall be called its…

Answer 5

Service delivery zone.

Question 6

Organization:

Chain of command for operation division shall be…

Answer 6

company officer, district chief, chief 1, assistant chief of operations, fire chief.

Question 7

Organization:

Chain of command for rescue division….

Answer 7

company officer, station captain, district chief, rescue division officer, rescue chief, assistant chief of operations, fire chief

Question 8

Organization:

Chain of command for support division….

Answer 8

supervisor, division director, assistant chief of administration, fire chief.

Question 9

Organization:

Chain of command for fire prevention bureau….

Answer 9

assistant fire marshal, fire marshal, fire chief.

Question 10

Organization:

Temporary filling of vacant positions.

Answer 10

the fire chief or designee shall have the authority to temporarily fill excisting vacancies in promotional positions by assigning an employee who, when possible, is listed on a civil service eligibility list for the position vacated. the employee so assigned shall assume the duties and responsibilities of the position to which they are assigned.

Question 11

Organization:
The fire prevention bureau shall conduct periodic inspections. Such inspections will be made, within the limits of Bureau resources, in the following priority from highest to lowest…

Answer 11

1. Complaints
2. Re-inspections
3. state mandated inspections
4. permit inspections
5. target hazard
6. other commercial properties

Question 12

Organization:

Job descriptions and classification review policy…

Answer 12

job descriptions for each class of employee are filed, up to date, in the personnel office, on the city INET and are published in Appendix A of the TFR rules and regulations manual.

Question 13

Duties and responsibilities:
Fire higher classification,
An employee in an acting position shall be vested with the full authority and responsibilities of that position, except…..

Answer 13

That an employee in an acting position shall NOT countermand, modify or change any policy or order given by the supervisors whose place they have taken unless directed to do so by a high authority or in the event of an emergency.

Question 14

Duties and responsibilities:
Fire higher classification,
Actting driver or Lieutenant on probation…

Answer 14

will be expected to ride in the higher classification of captain within 6 months of being promoted. They must have succesfully completed department approved pump and aerial courses as well as the acting driver engineer performance and skills objective handbook. in addition they will display and demonstrate and thorough knowledge of the captains job description. The immediate supervisor will will contact the shift commander and provide the employee with Tampa Fire Rescues acting Captain task booklet. Approval will be through chain of command to the operations chief. The employees task booklet will be kept as a pending file reference.

Question 15

Duties and responsibilities:
Fire higher classification,
Paramedics (F-4s)…

Answer 15

will be expected to ride in the higher classification position of lieutenant within 12 months of being promoted. in order to ride in the higher classification of lieutenant the individual must have completed the acting lieutenant process and be approved by the medical director.

Question 16

Duties and responsibilities:
Fire higher classification,
F-4s and Firefighters….

Answer 16

will be expected to have completed a department approved pump and aerial courses as well as department approved acting driver engineer performance and skills objective handbook within 3 years of their hire date.

Question 17

Duties and responsibilities:

Attendance and ready for duty policy,

Answer 17

employees who are not able to report for duty on their assigned duty day due to illness, emergencies or other reasons must make all necessary status changes in telestaff prior to 0600.

Question 18

Duties and responsibilities:
Attendance and ready for duty policy,

Employees reporting off duty for unscheduled leave, I.E sick, sick other, emergency annual, or death…..

Answer 18

must notify (via telestaff) their assigned station or work location prior to 0600 each and every shift or day that they will be absent. the employee will request the type of leave applicable to their circumstance in telestaff.

Question 19

Duties and responsibilities:
Attendance and ready for duty policy,

Employees who are unable to put themselves off through telestaff should….

Answer 19

contact the on duty officer at their work location or the district/division chief prior to 0600 and explain why they are not able to report for duty, and leave a telephone number where they can be reached during the shift.The on duty officer shall report the off duty employee to the respective shift commander/district supervisor immediately. If the employee is unable to contact their duty officer, work location or their division/district chief, they should contact communication division (813-232-6805)

Question 20

Duties and responsibilities:
Attendance and ready for duty policy,

AWOL…

Answer 20

employees not at their respective work location at 0730 hours, without an authorized leave or notification in accordance with R&R 101.02 (paragraphs 4,5,6,7) shall be considered absent without approved leave and are subject to disciplinary action.

Question 21

Duties and responsibilities:
Attendance and ready for duty policy,
AWOL

If an employee fails to report to duty at the appropriate time, the following shall take place…

Answer 21

1. the officer/supervisor in charge will verbally notify the appropriate chief immediately.
2. the officer/supervisor in charge will record the name of the employee in the station/division log, specifying AWL and annotating the time of the entry.

Question 22

Duties and responsibilities:
Attendance and ready for duty policy,
AWOL

When the employee reports for duty, the officer/supervisor will….

Answer 22

1. enter the time in the station/division log
2. notify the appropriate chief
3. officer/supervisor will complete a TFR-118 (Late for duty report) and forward it to the personnel office through channels
4. a TFR-236 will be completed for the first occurrence and telestaff will be changed/updated indicating the amount of AWL time
5. commencing with the second late for duty, telestaff will reflect the amount of AWL time and appropriate progressive disciplinary action will be taken.

Question 23

Duties and responsibilities:
Attendance and ready for duty policy,

Out of town…

Answer 23

any member of TFR who will be out of town and will not be available for recall will notify his respective station and be “logged out” in the back of the station logbook. include the date and time out of town and the expected date and time of return.

Question 24

Duties and responsibilities:

Documents listed below require employee signature and/or officer in charge…

Answer 24

1. station log book
2. apparatus book - daily
3. controlled substance log book
4. TFR27 - fuel log
5. TFR219 - SCBA cards
6. TFR309 - daily apparatus & inventory record sheet
7. TFR311 - reserve apparatus transfer record (applicable)
8. TFR312 - equipment inventory tracking record
9. generator - weekly
10. station library - weekly
11. apparatus hose change or rotation record - monthly

on duty officer will be responsible and held accountable to ensure that there are no violations of this signature policy.

Question 25

Duties and responsibilities:

placing a unit out for decon…

Answer 25

DWC-1
DA 307-A
DA 307-B
HR-36

Question 26

Duties and responsibilities:

Drivers License…

Answer 26

it is the explicit responsibility of the employee to notify their immediate supervisor at the beginning of their next duty tour whenever there is any change in the status of their DL or of an arrest or DUI.

it is the employees immediate supervisors responsibility to immediately notify the personnel office, through channels, of any change to employees DL status.

each time an employees license is renewed or reissued due to a change, a copy must be forwarded to the personnel office for placement in the employees pending file.

Question 27

Duties and responsibilities:

records and reports…

Answer 27

all monthly reports and paperwork must completed and processed by the 5th of the month.

an employee having a change in their address and/or phone number will fill out a TFR112 and forward it to the personnel office.

Question 28

Duties and responsibilities:
City issued cell phone,

Authorization…

Answer 28

cell phones shall only be issued to employees who have a demonstrated need for the equipment in order to conduct city of tampa business.

a written request through the employees chain of command to the chief of administration is required prior to authorizing the issuance of a cell phone.

Question 29

Duties and responsibilities:
city issued cell phone,

Acquisition…

Answer 29

budget office has the budgetary responsibility for the purchase and monthly expenses associated with the cell phone. the budget office shall be responsible for the determination of the types of equipment, plan features, and repair replacement options available to the department.

Question 30

Duties and responsibilities:
city issued cell phone,

request for a replacement…

Answer 30

request for a replacement cell phone that has been lost, stolen or damaged should go to the budget office for coordination of that replacement. the appropriate TFR151A or 151B will be completed and turned in through channels for damaged or non working phones, a one for one replacement is required.

Question 31

Duties and responsibilities:
city issued cell phone,

Use….

Answer 31

city issued cell phones are provided for city business. in the event that the employee utilizes the cell phone for personal business, the employee shall reimburse the city for such usage at the current rate as determined by the director of finance. personal use is discouraged and in the event that this occurs more than a limited basis, reconsideration of the phone authorization shall occur.

it is the employees responsibility to review the itemized phone bill on a monthly basis and return the bill to the budget office with personal calls highlighted in yellow. the city of tampa will be reimbursed, in a cumulative basis, every 6 month, in the form of a personal check.

Question 32

Duties and responsibilities:

Voting…

Answer 32

it is the employees responsibility to vote prior to reporting for duty or for making arrangements to have their time covered in order to vote. the use of emergency leave will not be authorized for this purpose.

Question 33

Duties and responsibilities:

Bed coverings, linens and laundry….

Answer 33

salvage and replacement of personal bed linens and coverings will be at the station officers recommendation. replacement shall be provided at no cost to the employee for normal wear and tear. a one for one clean exchange will be required and ackomplished by going to the supply division. no forms are required at the time of this document.

contaminated rescue linen should be exchanged at the hospital and not returned to the station. If the exchange cannot be made then this linen will also be laundered as in the past.

The use of rescue linen for personal bedding is strictly prohibited.

Question 34

Duties and responsibilities:

Off duty employment….

Answer 34

any employee contemplating off duty employment, which involves the carrying of firearms, will clear such employment through the fire chiefs office prior to accepting the employment.

Question 35

Duties and responsibilities:
Extra duty paramedic employment policy,

Purpose….

Answer 35

1. to ensure the safety of the public
2. to establish a uniform procedure for the administration of extra duty EMS activities by TFR personnel.
3. to encourage professional interaction with clients and other members of the public.
4. to ensure cooperation between city agencies and other TFR divisions.

Question 36

Duties and responsibilities:
Extra duty paramedic employment policy,

responsibility….

Answer 36

extra duty work by TFR paramedics is not an inherent right but a provilage that can be granted at the discretion of the fire chief or designee.
primary obligation is to their onduty assignment. personnel must ensure that they are in optimum physical and mental condition to carry out their duties

the fire chief or designee shall review and violations or problems occuring during or as a result of extra duty EMS activities.

Question 37

Duties and responsibilities:
Extra duty paramedic employment policy,

Personnel qualifications and eligibility…

Answer 37

all sworn paramedics that have been approved by the fire chief or designee are eligible for extra duty EMS assignments.

any paramedic that desires to be considered for extra duty work shall submit a completed TFR367 to the fire chief or desugnee through channels

Question 38

Duties and responsibilities:
Extra duty paramedic employment policy,

unable to fulfill off duty assignment….

Answer 38

rescue office must be notified. the rescue office will attempt to find a substitute paramedic during normal business hours (monday - friday) during non business hours the person is responsible for finding his or her own qualified substitute. the change must be communicated to the rescue office as soon as possible. frequent changes in availability after assignment may result in suspension from working off duty events.

discipline will be progressive starting with 30 day suspension after first incident. 90 days after second within one year. third incident will result in removal from extra duty paramedic list, termination can be for an indefinate period of time. reinstatment is at the descretion of the chief of admin with approval from the fire chief.

Question 39

Duties and responsibilities:

F/F emergency contact information….

Answer 39

personnel will fill out a TFR345 (Firefighter personal contact information, not for public release) and an TFR344 (personal emergency contact information, not for public release) TFR344 will be forwarded to personnel office for inclusion into employees 201 file and into personnel database, then copied and returned to appropriate District/division chief.

completed annually each July 1st.

Question 40

Duties and responsibilities:

limited service policy….

Answer 40

when an engine or truck drop below 3 personnel, the officer or acting officer will notify the communications division that the are in “limited service”

if during that time a significant medical or fire call is reported in that units area, communications will dispatch that unit and an additional comparable unit to cover for the reduced staffing.

Question 41

Duties and responsibilities:

Report of an accident, damage report, stolen, lost or missing property…..

Answer 41

notify dispatch and your chief immediately and begin the paperwork process as required.

Question 42

Duties and responsibilities:
Report of an accident, damage report, stolen, lost or missing property…..

Employee shall…

Answer 42

complete in its entirety a TFR151A, 151B and or a HR307B when applicable. HR307B is mandatory in all apparatus accidents. employee will also submit an DA52 describing in detail a description of the accident.

Question 43

Duties and responsibilities:
Report of an accident, damage report, stolen, lost or missing property…..

company officer and/or station officer shall….

Answer 43

conduct an investigation into the circumstances surrounding the incident and fill out the supervisory portion of the 151A and/or HR307B. fill out a TFR22 for repair or replacement of equipment. submit a DA52 detailing the findings of their investigation and any corrective actions to be taken.

any damaged TFR vehicle will be taken to the shop for evaluation and a written estimate of the damages as soon as feasibly possible after the event.

Question 44

Duties and responsibilities:
Report of an accident, damage report, stolen, lost or missing property…..

District chief….

Answer 44

will respond to all accidents in their district, notify city claims and TPD, forward all photos via memory card to the operations chief or specifications officer in their absence.

under no circumstances are photos to be emailed, saved to any harddrive or portable drive or to be printed.

all documentation will be submitted through channels to fire chief within 2 days of the incident.

Question 45

Duties and responsibilities:
Report of an accident, damage report, stolen, lost or missing property…..

chief of operations…

Answer 45

chief or ops shall review the packet using the Incident Review Panel Report (IRPR) and make a recommendation to the fire chief on if this was a level 1,2 or 3 responsibility.

chief of ops will forward entire packet, excluding photos but including IRPR to the fire chief within 4 days of incident.

Question 46

Duties and responsibilities:
Report of an accident, damage report, stolen, lost or missing property…..

Fire chief……

Answer 46

fire chief will review the packet and render a final decision with regard to the level of responsibility.

if the employee would like to appeal the fire chiefs decision, they must submit a DA 52 within 7 calander days of recipt of notification.

Question 47

Duties and responsibilities:

Personal trailers/parking at fire stations….

Answer 47

there will be no trailers parked at the north side of station 1 between the hours of 0730 - 1630.

employees that drive non standard sized vehicles (vehicles that do not fit into normal size parking spaces or that do clear the height of the parking garage at station 1) should utilize the spaces reserved for high profile vehicles on the east side of station 1.

Question 48

Duties and responsibilities:

Flags on Tampa fire vehicles….

Answer 48

only american flag flown, one on each side, no more than 2.
flags flown midship on engines.
will be flown infront of patient transport compartment on the rescues.
flown on the rear of trucks for aerials

flags must be 12x18 inches, and no more than 21’’ high.
must not be tattered or torn.

companies wishing to fly flags will purchase them on their own.

Question 49

Duties and responsibilities:

Dinning out…

Answer 49

TFR companies are not permitted to dine out, unless…

you are assigned to an 8 hour training session away from your station.
your station is undergoing renovations
or with approval from your chief officer.

Question 50

Duties and responsibilities:

representing tampa fire rescue at outside events…

Answer 50

any personnel who have been asked and would like to represent TFR at any event must first receive prior approval through channels from the fire chief or chief of operations.

Question 51

Duties and responsibilities:

assigned vehicle program…

Answer 51

viewed as a privilege and not an automatic fringe benifit or employee right. management retains the right to assign TFR vehicles.

Question 52

Duties and responsibilities:
assigned vehicle program,

off duty hours….

Answer 52

assigned take home vehicle will be limited to travel to and from work. attending other department related/sanctioned events may be authorized by the fire chief or designee. any offduty use of the vehicle to a gym or college is permitted if it is conducted while to or from work. no civilian passengers or family members permitted, does not apply to staff vehicles.

employee will not operate TFR vehicles while on light duty without approval of supervisor.

prior to vacations or planned absences of more than 2 days, the employee responsible for the vehicle will leave the vehicle at a location designated by the supervisor.

tire pressure checked at least once every work week, fluids checked a minimum of once each work week.

Question 53

Duties and responsibilities:

contractors working in TFR facilities….

Answer 53

TFR has many contractors working in our facilities. these contractors have entered into a contract with Contract administration or building maintenance. this is generally not a contract with TFR.

TFR will have a project contact person, generally the specifications officer. they are TFRs liaison to contract administration or building maintenance.