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Enlisted Supply Intermediate Course > Requisition Management > Flashcards

Requisition Management Flashcards

1
Q

When a RU is requesting material, they must provide what, at a minimum?

A 
NSN
QTY
U/I
PRICE
PRIORITY
DEMAND CODE
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2
Q

Which publication is used to determine quantities of sizes of clothing items not previously used by the unit?

A

SL-8

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3
Q

What are the two processes for creating requisitions?

A

Charges Line and Parts Requirement Form on the Service Request

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4
Q

What page of the DASF lists timeframes for follow-up action?

A

3-10-15 (PG.289)

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5
Q

What gives maintenance managers at all levels, the visibility of active Service Requests in their shops?

A

The Maintenance Production Report (MPR)

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6
Q

What does MILSTRIP stand for?

A

MIL-itary ST-andard R-equisition and I-ssue P-rocedures

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7
Q

What is the Document Identifier Code used to request a cancellation?

A

AC1

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8
Q

List the available means/mediums required to perfrom technical research.

A

Marine Corps Publications

  • SL 1-2
  • SL 1-3
  • Marine Corps Stocklist (SL-3)
  • Special List (SL-8)

Federal Logistical Data (FEDLOG)

GCSS-MC Item Manager

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9
Q

What is the process to conduct a validation of the DASF records ensuring documents have posted correctly to the Due and Status File?

A

Each time an updated DASF is generated, it should reflect all pending action which was annotated on the old DASF. Causative research should be conducted to ascertain why any (still pending) actions did not process. Once the error or reason is found, then the transaction is corrected, re-submitted, and the new DASF is annotated accordingly.

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10
Q

What is the submission format for the Supply Discrepancy Report?

A

Standard Form (SF) 364

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11
Q

What are the different types of Discrepancies that can be listed on a Supply Discrepancy Report (SDR)?

A 
Overage
Shortage
Cancellation Confirmed
Erroneous Material or Nonsuitable Substitute
Duplicate Shipment or Shipped to Wrong Address
Damaged
Shelf Life Expired
Technical Data Marking
Documentation
Repitition
Aged
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12
Q

What 3 categories are discrepancies in shipments usually broken into?

A

Preservation
Packaging
Marking

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13
Q

If you have not received a response to your SDR, how long should you wait until you should submit a follow-up report?

A

45 days

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14
Q

What is the purpose of the Maintenance Production Report (MPR)?

A

To provide the complete history of an item in the maintenance cycle.

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15
Q

What are the requirements for requisitioning allowance items?

A

The item must have an authorized allowance and there must not be an excess.

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16
Q

What are the three ways to submit a requisition?

A

NAVMC 10694 - submitted directly to SMU or SOS

DD 1348

GCSS-MC Service Request

17
Q

What are the three ways to submit a requisition within a service request?

A

Service Shipment Charge Line (Install Base Trackable) - used for allowance type items

Service Shipment Charge Line (Non-Install Base Trackable) - Used for consumable items

Parts Requirement Form - used for any type of requirement

18
Q

What does the DASF clerk look for during Technical Research?

A

Errors such as omission of data.

Ensure that items cannot be obtained from self-service or DRMS

NIIN is verified to ensure it is in the IMO in GCSS

Funding will be validated

Ensure there is a valid deficiency on the MAL for allowance items.

19
Q

What are the various types of Marine Corps Pubs used for Technical Research?

A 
MCO
MCBUL
UM
Technical Manuals
Stocklists (SL 1-2, 1-3, 3)
Special Lists (SL-8)
20
Q

What is SL 1-2?

A

Stocklist-2 is a listing of publications authorized for MC uses for supply and maintenance support of equipment.

21
Q

What is SL 1-3?

A

All publications stocked at MCLB Albany.

22
Q

What is SL-3?

A

Used to determine the authorized components of collection-type items for inventory, requisitioning, and preparing for issue. Identified by the item designator number.

23
Q

What are the 3 categories of an SL-3?

A

SSRI - Supply System Responsibility Items are furnished by the supply system when the en item is issued and transferred.

CM - Collateral Material is furnished with the end item upon initial issue and will remain with the unit during change of custody.

UURI - Using Unit Responsibility Items are not issued with the item and must be requisitioned by the Using Unit.

24
Q

What is SL-8?

A

Special List 8 lists items which are functionally the same and are grouped together for convenience. Special groups of items such as blank forms, rifle team equipment and tariff size clothing.

25
Q

What type of data does FEDLOG provide?

A

Suppliers with name and address

Characteristics of an item

Part numbers and stock numbers

Requisitioning data

Freight standards

Service unique data (army, navy, etc.)

26
Q

What are the search methods within FEDLOG?

A

Part number

CAGE (Commercial And Government Entity) code

NIIN

NSN

PSCN Permanent System Control Number

Supplier Name

27
Q

What is the purpose of maintenance management?

A

To maximize equipment readiness with minimal use of maintenance resources.

28
Q

Once in Document Manager, you will review Doc numbers for what types of information?

A

Lonesome demands - if status has not been received within 24 hours. Review doc in doc manager, if it has posted with no status transactions, contact the SMU in accordance with local SOP.

Aged BM status - induct an AT_ transaction (follow up with no status) to the LKH (who it was passed to). Timeframes: PRI 01-03 5 days, PRI 04-08 10 days, PRI 09-15 20 days.

Aged BB status - Submit an AF1

BA status with no AS1 - submit an AF1. If SOS is SMU then follow local SOP

Aged AS1 status - required action depends on mode of shipment. Use decision tables in the 124.

Aged BD status - when the ERD has lapsed, submit an AF1. PRI 01-03 5 days, PRI 04-08 10 days, PRI 09-15 30 days.

Unacceptable BD status - if the ERD is unacceptable submit an AFC to LKH.

Aged BA, M8, BH, or UH from SMU - Material release transactions. If material has not been received within established time frames then it is aged.

BP, BV, or BZ status - The SOS will process the requisition as an open market procurement. I.e. a contract is awarded to a vendor. The Using Unit should obtain a copy of the contract in order to monitor the requisition.
The contract will reference the DOC # and the PIIN (primary instrument indemnification number). If it has aged 30 days and a copy of the contract has not been received, induct an AF1.

29
Q

What is the only way to improve the ERD or ESD on a routine transaction (pri 09-15)?

A

Modify the transaction by processing an AM_ transaction, after proper authorization has been obtained from the person who assigns priorities.

30
Q

What do the status codes BQ, B4, B8, and B9 mean?

A

These are responses to cancellation requests (AC_)

BQ - cancelled, no bill
B4 - cancelled, will bill
B8 - cannot cancel
B9 - cancellation being attempted

31
Q

What must you do once a confirmation of cancellation has been received?

A

Update the service request to let the customer have visibility of the action taken.

32
Q

What is the process for processing material at the issue point?

A

Check the shipping invoice to make sure it belongs to your command.

Verify the invoice matched the material actually received.

Verify the quantity on the invoice matches what was actually received.

Ensure all material is serviceable.

Once gear is signed for, two copies of the shipping invoice is attached to material, one copy sent to DASF clerk.

33
Q

What annotations are required on the shipping invoice?

A

Block 22 - signature and Julian date. Annotate the condition code.

Block 10 - quantity actually received.

34
Q

What must the DASF clerk annotate on the shipping invoice?

A

Action being taken

If item is being issued to customer other than SuppAdd

Annotate DASF

35
Q

What transaction does the SOS send for an MOV?

A

AN_

36
Q

What additional steps must be taken if the gear received is a repair part?

A

Sub inventory transfer.

Maintenance personnel will put the gear into it’s designated layette. Then they will update the service request.

Enlisted Supply Intermediate Course (6 decks)

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