Property Accounting & MLSRs Flashcards
1
Q
What is the purpose of the Table of Organization?
A
Describes the organizational manpower for civilian and military personnel. It describes the composition of every Marine Corps organization. Provides the supply section with the mission of the unit, total unit strength, and the basis from which individual weapons requirements are generated. DEFINES A UNIT’S FUNCTION
2
Q
What is the purpose of reconcilling the TO&E with the MAL?
A
To make sure you have everything that you rate. To reconcile allowances.
3
Q
Who has final approval authority for a TOECR/unit allowances/requirements?
A
Capability Integration Officer (CIO)
4
Q
In what order is the T/E in?
A
TAMCN order
5
Q
In what order is the MAL in?
A
TAMCN order
6
Q
Where in GCSS-MC do you go to check the TO&E?
A
Bills of Material
7
Q
Where do you go to review the MAL?
A
Reports > User Management
8
Q
When gear is first receipted for, where does it go?
A
Perpetual inventory, 01A.
9
Q
Can units keep gear in the perpetual inventory?
A
Only with authorization from your Major Subordinate Command (MSC).
10
Q
What is the difference between Type I and Type II items?
A
You must be authorized to have a type II item from MSC.
11
Q
What are the differences between (Stores Account Code) SAC 1 and SAC 3 gear?
A
Marine Corps pays for SAC 3, the unit pays for SAC 1.
12
Q
What publication lsits MARES reportable items?
A
Marine Corps Bulletin (MCBUL) 3000
13
Q
When a commander wants to make a change to the TO&E, what must be submitted?
A
TO&E Change Request (TOECR)
14
Q
Where do you go in GCSS to input a command adjust?
A
Bills
15
Q
What letter is sent up to MSC when you have an excess or deficiency for a non-controlled item? What do you do if MSC tells you to keep the gear?
A
Excess and Deficiency letter. Induct a command Adjustment.
16
Q
When you are excess a controlled item, what do you do?
A
Request dispo by submitting a WIR.
17
Q
What reports are used to reconcile allowances?
A
TO&E and MAL
18
Q
What is the purpose of the MAL?
A
It controls the TE and special allowances. Also a tool to identify excess and deficiencies.
19
Q
How do you annotate the MAL?
A
DIC, QTY, Doc Number, Service Request #/Transaction # IN PENCIL
20
Q
Where in GCSS do you go to receipt for gear?
A
Document Management
21
Q
What are the 4 responses that the MSC can give you, regarding your excess/deficient letter?
A
Retain, redistribute, roll back, dispose.
22
Q
Once all transactions for a transfer to another unit has been completed, what does the shipping unit give to the receiving unit?
A
A document number.
23
Q
When you have an excess item and a transfer is not directed, what will you then be directed to conduct?
A
A rollback
24
Q
If an item is irrepairable, what is the owning unit given in order to dispose of the item?
A
A letter of unserviceable property (LUP)
25
What sub inventory within perpetual inventory do you utilize for unserviceable material?
01F
26
What are the three types of inventories?
Spot, Wall-to-wall (annual), cyclic (quarterly)
27
Is there an atual physical gain/loss of gear with a D8B/D9B?
No.
28
What are the three types of gains and losses
A-Inventory, B-Administrative, Z-Miscellaneous
29
What is a good example of when a D9Z would be inducted?
Missing Gear. Also as a result of an investigation.
30
What certification statement is added to the MVGL before signing?
"I have reviewed and understand all supporting documentation for all the above transactions, and it is determined that no fault or negliegence is involved."
31
Who can sign an MVGL?
Either the CO or Acting CO only.
32
What is the purpose of a voucher file?
To provide an audit trail of documentation which supports transactions that have had an impact on records concerning certain government property.
33
How long are files retained in the voucher file?
2 years.
34
Investigations and cash collections are maintained for how long?
5 years
35
What is the retention period for the RO appointment and acceptance letter?
One year after they have ceased serving.
36
If the oncoming RO discovers discrepancies that cannot be resolved during the joint inventory, what is to be submitted?
Oncoming RO will submit a RFI along with the acceptance letter.
37
What reports are used to reconcile on-hand quantities?
MAL and CMR
38
What is the purpose of the interim receipt?
Audit trail
39
How often are ROs required to reconcile their CMRs with the supply office?
Quarterly or upon change of an RO
40
How often is an RO's physical inventory required?
Annualy
41
Who has the responsibility for designating responsible individuals to the responsible officer's account?
The RO
42
What items are reportable to Crane?
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Rifles
Pistols
Revolvers
Line Throwing Guns
Shotguns
Machine Guns
Sub-Machine Guns
Pyrotechnic Pistols
Flamethrowers
Cannons (up to 30mm)
Grenade Launchers
Single or multi-shot portable rocket launchers
All other hand or shoulder-fired weapons up to .65 caliber including historical weapons
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43
How long is the Annual Crane Report maintained for?
3 years
44
What timeframe are small arms reportable to NSWC Crane, IN?
48 hours
45
Supporting documenation for CMR adjustments is kept for how long?
1 year
46
What is the purpose of the CMR?
Provides a list of authorized allowance items signed for by the RO. List both expendable and non-expendable items.
47
What docs are prepared and forwarded to the RO for a CMR reconciliation?
Cover letter and two copies of the CMR.
48
How long do you have to conduct the annual crane recon? Who is responsible for certifying it?
45 days
| The Accountable Officer
49
Are historical weapons reportable to crane?
Yes
50
How often is MARES reconcilled with the MAL?
Monthly
51
What form is used to adjust authorized requirements on the MAL?
Bills of Material
52
What are the 7 justifications for a TOECR?
- Force structure adjustment
- Policy changes within one of the components of the AAO that impacts the AAO determination process
- Prepositioning objective changes as a result of an MPF or MCPPN tailoring conference
- Changes in the criteria used to calculate Depot Maintanence Float Allowance and War Reserve Materiel Requirement
- PEI indentified as components to other PEIs
- Changes made during milestone reviews that have an effect on the concept of employment
- Requirement changes for structure and equipment
53
What documents are used to verify weapon serial numbers?
The most current Crane report and all applicable CMRs
Supply will use sub-custody records, crane reports, ingoing/outgoing records of shipment and past MSIs to identify and correct all discrepancies.
54
What is the process to report immediate changes for serialized arms?
All changes to small arms will be reported by serial number. A copy of the 1348 and shipping invoice will be sent to NSWC Crane, IN Internet database. All transactions will be reported within 48 hours.
Such transactions include receipts for procurement, LUPs, redistributions, and issues to disposal.
55
What is the name of the activity to which all changes in weapons custody is submitted?
Naval Surface Warfare Center Crane, Indiana
56
What are the RO's requirements upon completion of a reconciliation?
Annotate all changes in pencil, initial all the errors. Return the signed copy if the new CMR to the Supply Officer with the bottom right corner of each page initialed and the last page sign & dated.
57
What is the appropriate action to validate adjustments without supporting documentation?
Conduct causative research. Report findings to CO via RFI; INVESTIGATION RECOMMENDED
58
What is the appropriate action to validate adjustments with supporting documentation?
The RO will reconcile by providing all supporting doc to the SupO. If the SupO agrees, the change will be made to the CMR in PEN and initialed by both. If the SupO doesn't agree, an RFI will be submitted. NO INVESTIGATION REQUIRED
59
What is the timeline for the RO's acceptance letter?
Within 15 calendar days.
60
Who is responsible for appointing ROs?
The Commanding Officer. Cannot be appointed "by dir"
61
What is the purpose of the CMR?
To provide a list of allowance items, both expendable and nonexpendable, that are signed for by a specific RO. Used by the SupO to manage equipment that is dispersed throughout the command.
62
What is the retention period for documentation required to be maintained in the voucher file for unserviceable property?
2 years
63
What is the retention period for MVGLs?
2 years (part of the voucher file)
64
What is the criteria for vouchering an adjustment the SupO is authorized to approve?
Non controlled items that are either non-serialized and under $2,500 or serialized and under $800.
65
What is the point in which an adjustment transaction can be processed upon completion of causative research?
Once the Commanding OFficer or Supply Officer have signed off on it, depending on what criteria the transaction meets.
66
What is the process to adjust records as the result of a LUP letter?
1. A 1348 must be produced and attached along with the LUP letter to the unserviceable gear.
2. The MAL clerk will make arrangements to deliver the equipment to the local defense property disposal office.
3. Obtain signature on 1348 from local defense property disposal office.
4. Transfer the item from install base to the perpetual inventory.
5. Complete the material redistribution form.
6. The MAL clerk will then maintain all supporting documentation in the voucher file.
67
What are the correct definitions for condition codes F and H?
F: Unserviceable--reparable. Economically reparable materiel which requires
repair, overhaul, or reconditioning and includes reparable items which are
radioactively contaminated.
H: Unserviceab le--condemned . Materiel which has been determined t o be
unserviceable and is uneconomical to repair . this includes condemmed items
which are radioactively contaminated.
68
What is the purpose of the Letter of Unserviceable Property (LUP)?
It is a letter stating that an item cannot be repaired, so that the owning organization can assign the item an unserviceable condition code and process it for disposal.
69
What are the procedures to correct discrepancies on a property control document?
The SupO must inital all changes in PENCIL as they occur on the MAL. Annontations to the MAL are done in PENCIL only. 1)Type of transaction 2) Quantity 3)Doc#
For CMRs the SupO will make the change in PEN and will be initialed by both the RO and SupO. If the SupO doesn't agree with the discrepancies, an RFI will be submitted.
70
What is the correct type Property Code associated with a particular TAMCN on the Mechanized Allowance List?
The Type Property Code (TPC) indicates the type of allowance for the specific item. (Located after Unit Price on the MAL and before Authorized).
71
What is the process for submitting a TOECR?
A separate TOECR should be completed for each T/E number and TAMCN. It must contain a complete justification for the request.The preferred method for submission is electronically through TFSMS. When a unit submits a TOECR via chain of command, each reviewer in the chain must validate the request. Upon receipt of the TOECR the Total Force Structure Division (TFSD) will staff the request to applicable agencies within TFSD for concurrence or non-concurrence. The director of TFSD will weigh all comments and reccomend a solution to DC CD&I. Final approval is up to the CIO.
72
Who must approve Type II allowance changes?
MSC
73
What reports are used to validate unit allowances?
T/O, T/E and MAL
74
Why would a Commander submit a TOECR?
When a Commander determines that the T/E asset allowance quantities or T/O organizational structure are not appropriate and conducive to the accomplishemnt of the assigned mission.
75
How do you annotate special allowances on the MAL?
In pencil
76
What are the 4 types of MLSRs?
Initial, final, supplemental, initial/final
77
What is the purpose of the TE?
Lists the unit's authorized requirement quantities for ground equipment that is required to perform the organizations wartime mission .
78
What are the purposes of the reports used to validate requirements?
TO - A. Utilized to determine and validate unit strength.
B. Utilized to validate individual weapons requirements loaded to the TE.
TE - Once individual weapons requirements have been validated, the TE will be reconciled against the MAL using the Total Requirement Quantity on the Equipment Rollup Report.
MAL - Each TAMCN must be reconciled to ensure the UTER column of the MAL matches the AAO qty on the Equipment Rollup Report on the TE. (TE is boss document)
79
What does UTER stand for and mean?
Unit Table of Equipment Requirement - HQMC requirement for the unit in order to complete mission.
80
What does AAO stand for and mean?
Approved Acquisition Objective - the quantity of an item authorized for wartime requirements to equip and sustain the Marine Corps per current DoD policies and plans.
81
What are the procedures used to reconcile Marine Corps Automated Readiness Evaluation System (MARES) items?
Monthly or as directed by the CO, Supply and MMO will meet with the CO and provide detailed info from the MAL and ESR. These reports will be reconciled for accuracy prior to meeting with the CO. Supply may also have to provide data from the DASF for open docs and command adjustment info.
82
What are the appropriate justifications to TOECRs?
Must be based on mission or personal changes.
83
What are the Weapon (WPN) codes listed on the T/O?
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M - Rifle
A - Automatic
R - Revolver
C - Carbine
D - M16A4
S - Submachine Gun
U - Unarmed
P - Pistol
```
Assigned based on rank and billet
84
Explain controlled item codes.
A 1-digit code that designates items requiring special reporting/control. Range from A through I and 2 designates a locally controlled item
85
How often do you reconcile the TE and MAL?
Quarterly
86
What types of Government property are MLSE reportable?
AA&E, MARES, Precious Metals >$100, CCI, Navy funded aviation ordnance in possession of USMC.
87
Why does property loss frequently occur?
Regulations pertaining to the safeguarding and handling of gear are not followed.
Inadequate accountability measures, negligence, theft.
88
How are recovered reportable items reported?
Via Naval message whether or not the item was reported missing, lost, or stolen.
89
What appendix of MCO 5530.14_ contains the format for MLSR reports?
Appendix M
90
When submitting distribution reports for MLSRs to the CMC, what other commands/agencies should be included.
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Chain of command
MPs
Local law enforcement
NCIS
Crane
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91
Where is the MLSR file maintained?
The supply office
92
What portion of the TO documents the operational capabilities of the unit?
Concept of employment
93
Name 3 logistics functions/capabilities listed in the TO.
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Maintenance
Supply
Transportation
General engineering
Health services
Services
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94
What is the tracking application within GCSS-MC that tracks an end item throughout its entire life cycle?
Installed Base
95
What is the term for items of equipment whose availability is essential and indispensable for the unit's execution of its mission?
Mission Essential Equipment (MEE)
96
What 3 types of quantities are reflected on the equipment status report?
Possessed
Authorized
Excess/Deficiencies
97
What MCO establishes the policy for submitting TOECRs?
MCO 5311.1_
98
What format are MLSRs in?
Naval message format
99
How long do you have to submit an initial MLSR?
48 hrs
