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Enlisted Supply Intermediate Course > PORs, Cash Collections, and Personal Effects > Flashcards

PORs, Cash Collections, and Personal Effects Flashcards

1
Q

Whcih reference governs personal effects procedures?

A

-MCO 4050.38_

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2
Q

What are the categories in which an inventory of personal effects will be conducted?

A

Deceased

Missing

Hospitalized

Unauthorized Absence Without Leave (AWOL)

Killed in Action (KIA) (Includes Missing in Action, Prisoner of War)

Incarcerated

Annual/Emergency Leave

Extended TAD

Participating in Unit Deployment Program

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3
Q

What is the alloted time frame to complete a personal effects inventory?

A

Recovery, Inventory, and Turn-In must occur within 48 hours

72 hours if on a weekend and 96 hours if during a holdiay.

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4
Q

Who is authorized to certify the NAVMC 10154 to indicate the inventory was conducted?

A

-Inventory Officer

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5
Q

What is the distribution of the NAVMC 10154 (inventory sheet)?

A
  1. The original signed copy is palced in the member’s SRB.
  2. One signed copy is placed inside of each container of the personal effects.
  3. The Commander directing the invenotry will retain one signed copy.
  4. The Personal Effects Custodian will place one signed copy in the case file.o
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6
Q

What information is marked and tagged on storage containers of personal effects?

A

-Name, rank, status, and expected date of return if known.

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7
Q

What is the proper distribution of the NAVMC 10241 (baggage tag)?

A

-Top section - placed on front

middle section - placed inside

bottom section - given to individual or palced in SRB

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8
Q

Where is the location to annotate the personal effects luggage tag information?

A

-The personal effects logbook.

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9
Q

What is the proper disposal of personal effects?

A

Transfer to the PEBC

Civilian articles and unserviceable uniforms to DRMO

Serviceable Uniforms to Military clothing

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10
Q

What is the condition of disposition history for case file retention periods?

A

-Personal effects and property returned to the proper recipient or pere: retain for 2 years from date of delivery

Property unclaimed, sold or disposed of: retain 5 years following date disposed

Unclaimed property involving decesed or missing personnel: retain 8 years after date of death or declaration that the missing person is deceased

Long-term prisoners: retain entire period of sentence plus 10 years

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11
Q

Who is responsible for personal effects?

A

The Command, delegated to the lowest level possible.

The unit Supply Officer until they are relinquished to the appropriate person/commodity.

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12
Q

Who is eligible for unit deployment storage?

A
  • Bachelors, geo bachelers (not receiving BAH) and single parents.
  • E-7and above, unmarried and receiving BAH, as long as they forfeit their BAH while deployed.
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13
Q

What are the requirements to establish a unit storage area for personal effects?

A

A location that can be secured with a lock and where limited access is granted by the CO in writing.

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14
Q

What are the procedures to establish an inventory board?

A

-CO will appoint in writing a board of 1 or more Officers and SNCOs to perform Personal efefcts inventories and ensure they are familiar with their duties and responsibilities.

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15
Q

Who is responsible to ensure the inventory board members are familiar with their duties and responsibilities?

A

-The Commanding Officer

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16
Q

When may a Sergeant be assigned as a personal effects Inventorying Officer?

A

-At the CO’s discretion, for members in the grade of Sergeant or below when an SNCO or Officer is not available.

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17
Q

What are the inventory forms?

A

NAVMC 10154 official inventory record

NAVMC 10241 baggage tag

18
Q

Which publication lists rates to be charged to Marines as for the sale of Packaged Operating Rations?

A

MCBUL 10110

19
Q

What form is used to manually account for Packaged Operating Rations?

A

-NAVMC 708 (Stock Record and Inventory Control Card)

20
Q

What form is used to manually account for Packaged Operating Rations by lot number and date packed?

A

-NAVMC 713 (Custody Receipt Control Record)

21
Q

What are the minimum procedures that are required to ensure proper stock control for Packaged Operating Rations?

A
  • All stock must be maintained by month, year of pack, and lot number on the NAVMC 713
  • Issues will be made to authorized users.
  • Issues are decreases to NAVMC 708 and NAVMC 713 and shall be substained by a DD form 1348.
22
Q

What documentation is required to support the consumption of Packaged Operating Rations?

A

-NAVMC 10789 (Meal Verification Record) and/or form 10298 (Cash Meal Payment Sheet)

23
Q

What are the two most important factors when determing the deterioration of Packaged Operating Rations?

A

Time and temperature

24
Q

What are Packaged Operating Rations inspection procedures in accordance with support agreements?

A

-The responsibility for periodic inspection and reporting procedures will be conducted by the Army Veterinarian Support. HQMC will be notified by the MSC when PORs have been contaminated and unfit for human consumption.

25
Q

What is the timeframe to notify CMC (LFS) that Packaged Operating Rations are unfit for human consumption?

A

-within 48 hours after inspection

26
Q

What is the necessary retention period for Packaged Operating Rations records?

A

Anything involving investigations, appointment letters (after cease to serve) and money: 5 YEARS

Everything else, 2 years.

27
Q

What is the retention period for monthly Packaged Operating Rations reports?

A

-2 years

28
Q

Who is responsible for submitting monthly Packaged Operating Rations reports?

A

-All organizations, using units, and activities that consume PORs.

29
Q

What are the major elements of the authorized custodian appointment letter?

A

Duties

Safeguarding of Funds

Limitations

30
Q

What is the dollar criteria for turning in funds to the disbursing office?

A

Turned in weekly if they do not exceed $500 and if they do exceed $500, they will be turned in daily. On the last business day of the month, all funds on hand will be turned in.

31
Q

What is the document used to turn in funds by the authorized custodian to the disbursing office?

A

DD-1131 Voucher for Disbursement and/or Collection

32
Q

What are the proper procedures to conduct a cash sales/request or checkage for lost, damaged, or destroyed government property?

A

(Missing gear statement)

1) A NAVMC 6 (Cash Sales/Request for Checkage) will be prepared
2) Prepare DD 1131 (Voucher for disbursement and/or Collection)
3) Turn into disbursing
4) attain a voucher number
5) retain all paperwork for 5 years

33
Q

What is the retention period for cash sales/checkage documentation?

A

5 years because it deals with money

34
Q

PORs should not be used as the sole diet for periods in excess of how many days?

A

21 days

35
Q

What is the difference between personnel Subsisting-in-Kind (SIK) and personnel paying in cash?

A

SIK is personnel who have meal cards and paying in cash are personnel who receive Comrats.

36
Q

The organization requesting MREs will submit the request in what format?

A

Letter format submitted to the issuing activity. It will state the number of PORs for both SIK and those paying cash.

37
Q

What are the authorized reasons to issue PORs?

A

Authorized training, field exercise, or disaster reasons.

38
Q

What are the two main elements of the receipt statement for PORs?

A

The number of meals must be numerical and the number of individuals must be spelled out.

39
Q

On the Cash Meal Payment Sheet (NAVMC 10298), who signs the Collection Agent block?

A

The Supply Officer

40
Q

Is storage of PORs authorized?

A

No, not unless approval has been received from HQMC.

41
Q

How often does the Audit and Verification Officer conduct surprise inspections?

A

At least quarterly.

Enlisted Supply Intermediate Course (6 decks)

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