Records Management and Retention

Question 1

Microsoft requires that you use _____ to enable the regulatory record option in Microsoft 365.

A. records management
B. the Microsoft 365 Compliance Center
C. SharePoint
D. PowerShell
E. I don’t know

Answer 1

D. PowerShell

Explanation:
As a matter of fact, Microsoft makes you use PowerShell to enable the regulatory record option.

Question 2

You can use Microsoft 365’s records management tools to review and validate _____, which means you can review documents before they are permanently deleted.

A. labels
B. rules
C. disposition
D. content
E. I don’t know

Answer 2

C. disposition

Explanation:
The records management tools that are available in Microsoft 365 allow you to label content as a record, they allow you to manage retention plans with the file plan manager, and they allow you to create retention and deletion policies within record labels. Those same records management tools also allow you to trigger event-based retention and to review and validate disposition, which means you can review documents before they are permanently deleted.

Question 3

Which of the following statements about records management and retention in Microsoft 365 is false?

A. When a specific document gets marked as a regulatory record, the regulatory label can only be removed by a Global Admin.
B. You can use records management to set permissions for record manager functions within your organization.
C. The retention periods for a document cannot be shortened once the regulatory label has been applied to it.
D. Microsoft recommends that you only mark documents as regulatory records if it is absolutely necessary.
E. I don’t know

Answer 3

A. When a specific document gets marked as a regulatory record, the regulatory label can only be removed by a Global Admin.

Explanation:
Records management in Microsoft 365 provides proof of records disposition and it allows you to export information about deleted items. You can even use it to set permissions for record manager functions within your organization. When you mark a document as regulatory record, additional controls and restrictions become available. For example, when a specific document gets marked as a regulatory record, the regulatory label that’s used to do it cannot be removed, even by a Global Admin. I should also mention that the retention periods for such a document cannot be shortened once the regulatory label has been applied to it. Because of the irreversible nature of some actions that occur when you mark a document as a regulatory record, Microsoft recommends that you only mark documents as regulatory records if it is absolutely necessary.

Question 4

Which of the following lists correctly presents the steps to mark content as a record in Microsoft 365?

A. 1) Check the “mark items as record” option, 2) create a retention label, and 3) apply the label to content.
B. 1) Create a retention label, 2) check the “mark items as record” option, and 3) apply the label to content.
C. 1) Check the “mark items as record” option, 2) apply a label to content, and 3) create a retention label.
D. 1) Create a retention label, 2) apply the label to content, and 3) check the “mark items as record” option.
E. I don’t know

Answer 4

B. 1) Create a retention label, 2) check the “mark items as record” option, and 3) apply the label to content.

Explanation:
To mark content as a record, simply create a retention label, check the “mark items as record” option, and apply the label to your content.

Question 5

In Microsoft 365, any user in the _____ group can apply a retention label to SharePoint and OneDrive documents.

A. Read
B. Owners
C. Read/Write
D. default Members
E. I don’t know

Answer 5

D. default Members

Explanation:
Once this retention label, which is configured to mark items as a record, is made available to end users, those end users can then apply the label from within their apps. As far as SharePoint and OneDrive documents go, any user in the default Members group could apply this label.