Records and Information Management

Question 1

What is records and information management?

Answer 1

The application of a records management system is to create,collect and store information in a systematic manner for preservation in papers for a period of time.

Question 2

What are the categories of records?

Answer 2

-Essential records
-Valuable records
-Current records
-Reference Records

Question 3

Define essential records.

Answer 3

This is vital information crucial to the development of the business and cannot be replaced if damaged.

Eg. Tax records, the deed of the business.

Question 4

Define valuable records.

Answer 4

Contains important information sometimes confidential and can be replaced if damaged.

Eg. Personal records,contracts.

Question 5

Define current records.

Answer 5

Contains specific information that helps with the smooth daily running of a business. If lost can be replaced.

Eg. Transactions of the business

Question 6

Define reference records.

Answer 6

Contains information about the business to which reference is made from time to time.

Eg. Rules and regulations, first aid manual.