Information Mangement Systems

Question 1

What is information management systems?

Answer 1

Any software that collects, stores, organizes and distributes information.

Question 2

What are the Characteristics of information management systems?

Answer 2

-data input
-data processing
-data usage
-data retention
-data storage
-data retrieval
-data distribution
-data preservation
-data disposal

Question 3

Define Data Input.

Answer 3

The raw data that is recorded on paper is entered on a computer. This data is received through internal or external sources.

Question 4

Define Data Processing.

Answer 4

The raw data is processed into usable information manually or by using a computer.

Question 5

Define data usage.

Answer 5

The information in the records is then used at administrative and departmental levels.

Question 6

Define Data Retention

Answer 6

Documents that are released are destroyed if they are of no further use. Those that are required for the future use are kept and filed.

Question 7

Define data storage.

Answer 7

Files are placed in a storage facility to keep them secured from unauthorized access, removal, duplication,tampering or destruction.

Question 8

Define data retrieval.

Answer 8

Stored records can be retrieved by authorized personnel through requests.

Question 9

Define data distribution.

Answer 9

The retrieved records are transmitted to the appropriate persons for further actions and then returned to preservation.

Question 10

Define data preservation.

Answer 10

Preserving records for a specific period of time.

Question 11

Define data disposition.

Answer 11

Records that are not useful are destroyed.