R and P-1- Requisitions and Property accountability

Question 1

When Preparing Form 23-BS-2:

Answer 1

copy NUMBER 6 IS RETAINED BY UNIT

-copy 1 through 5 is FORWARDED, endorsement of NEXT HIGHER OFFICER HAVING ADMINISTRATIVE JURISDICTION over the unit is required on line “APPROVED BY”

Question 2

Items ordered from different store houses require?

Answer 2

SEPARATE REQUISITIONS

Question 3

Stationary supplies are issued _______in kits prepared by the Storehouse Operations unit?

Answer 3

ANNUALLY

Question 4

ALL inquiries /request should be directed to the Storehouse OPERATIONS unit through ?

Answer 4

DIVISION or BATTALION OFFICE

Question 5

Cleaning and Maintenance Supplies are delivered when?

Answer 5

SEMI-ANNUALLY to EACH UNIT

-requisitions are not required

Question 6

Who supplies MDT printout paper?

Answer 6

BATTALION
-units should maintain a minimum supply of 3 ROLLS of printout paper at all times and shall request additional paper from Battalion to maintain minimum

Question 7

When should the NEW ROLL be installed ?

Answer 7

First Sign of RED WARNING MARKER appearing on face of paper

Question 8

When ANNUAL supplies are delivered , OFFICER shall IMMEDIATELY verify quantities and SIGN appropriate line of from 23-BS-2B…any DISCREPANCIES , ?

Answer 8

NOTE on Form and REPORT TO BUREAU OF FISCAL SERVICES should be promptly forwarded

-IMMEDIATE verification is responsibility of receiving officer

Question 9

Officer on DUTY shall be responsible for submitting the following reports ELECTRONICALLY TO RESOURCE CENTER?

Answer 9

• FUEL ORDERING
• FUEL DELIVERY RECEIVED
• FUEL DELIVER NOT RECEIVED
• CRITICAL FUEL LEVEL

-Officer will have the ability to save and track all fuel-related submissions

Question 10

When do OFFICER determine quantify of DIESEL AND HEATING FUEL?

Answer 10

IMMEDIATELY AFTER 0900 ROLL CALL (bluff is 1800) and make JOURNAL ENTRY

Question 11

When should the OFFICER access the FUEL ORDER FORM (RC-1)?

Answer 11

when supply of diesel, heating or oil reaches 50% of its capacity

order to RESOURCE CENTER
-once submitted, Officer will receive CONFIRMATION EMAIL

AFTER RESOURCE CENTER enters the fuel order, a UNIQUE FUEL ORDER NUMBER WILL be emailed to the company…OFFICER should RECORD this ORDER NUMBER and use for reference purposes

Question 12

Fuel order forms can be completed?

Answer 12

24 hours /7 days week
-All orders received by 1330 , will be processed that day…if received after (weekends or holidays, as well), processed NEXT BUSINESS DAY

Question 13

When do FUEL deliveries arrive at company unit?

Answer 13

2 BUSINESS DAYS from the date and time fuel was order was SENT TO COMPANY BY RESOURCE CENTER (not when company sent order in)

Question 14

What if EMERGENCY fuel order is needed ?

Answer 14

FDOC—AFTER business hours

Question 15

When Fuel deliver is RECEIVED?

Answer 15

Officer should access fuel delivery form (RC-2) and file the DELIVERY TICKET or RECEIPT for ONE YEAR in UFS

Question 16

What is FUEL DELIVERY is NOT RECEIVED after 2 BUSINESS DAYS?

Answer 16

Officer should notify RESOURCE CENTER VIA EMAIL

-subject , “FUEL DELIVERY NOT RECEIVED”, include FUEL ORDER NUMBER, name/rank/company in body of email

Question 17

What is CRITICAL FUEL LEVEL?

Answer 17

30 % CAPACITY (order is 50%)

• OFFICER ON DUTY should NOTIFY RESOURCE CENTE VIA EMAIL
• subject “CRITICAL FUEL LEVEL “, Fuel order number/company/name/rank

Question 18

Fuel Shortage REPORT FORM (RC-3)..

Answer 18

AFTER fuel is received , OFFICER should determine if FUEL SHORTAGE has occurred , by comparing the VEEDER-ROOT with the fuel vendors receipt

FAX RC-3 to DCAS

Question 19

Gas Cards:

Answer 19

• PIN required
• assigned to EACH VEHICLE that uses gasoline
• gas card and list of authorized fuel locations MUST remain in vehicle, stored in glove compartment
• use PARTICIPATING FUEL LOCATION from LIST
• DO NOT purchase gas for OTHER VEHICLES

Question 20

CAN card:

Answer 20

• PIN required
• issued to LADDER COMPANIES , RESCUE AND any OTHER UNIT that uses gasoline for SAWS, TOOLS, ETC.
• purchase gasoline for PORTABLE GAS CANS
• each units issued 2 CAN CARDS
• ONE stored on APPARatus/ ONE in COMPANY OFFICE
• DO no purchase gas for vehicles with Can card
• must remain with unit card is assigned to

Question 21

To obtain PINS?

Answer 21

Commanding Officer shall forward memo to BUREAU OF SUPPORT SERVICES

Question 22

Purchasing Gasoline:

Answer 22

• REGULAR UNLEADED FUEL ONLY
• MAKE Sure ODOMETERS for MOTOR VEHICLES are accurate
• Can card for tools , enter 99999 for ODOMETER READING
• can card max 5 GALLONS per week

*unit requiring additional fuel, authorization from BUREAU OF SUPPORT SERVICES **

Forward gasoline receipts to BUREAU OF SUPPORT SERVICES twice a month on pay days

Question 23

All Cards to remain in their _________when not in use to prevent damage to the magnetic strip on the back of the card?

Answer 23

PROTECTIVE POUCH

Question 24

IF CARD becomes LOST, STOLEN, DEFECTIVE, OR NEW PROTECTIVE POUCH IS NEEDED?

Answer 24

NOTIFY SUPPORT SERVICES IMMEDIATELY by PHONE

Question 25

Officer on Duty MUST submit repairs for NON EMERGENCY REPAIRS via _______, to the_____, using_____?

Answer 25

EMAIL
RESOURCE CENTER
RC-5 WORK ORDER REQUEST FORM

• Resource center will generate work order number , make the proper notifications and EMAIL WORK ORDER NUMBER back to the unit that requested it
• Phone calls are NOT accepted

Question 26

EMERGENCY REPAIRS in QUARTERS :

Answer 26

Officer MUST CALL RESOURCE CENTER….request 24 hours day/7 days a week (do NOT use email to request emergency repairs)

Question 27

Emergency Repairs are:

Answer 27

• APPARATUS door STUCK OPEN or CLOSED, not operating properly
• MAJOR structural failure
• NEDERMAN exhaust system OOS
• TOTAL COMMUNICATIONS FAILURE (VOICE ALARM and TELEPRINTER)
• NO HEAT (entire facility or major portion)
• NO CENTRAL AC
• MAJOR fuel spill
• MAJOR WATER LEAK
• NATURAL GAS LEAK
• NO POWER (entire facility or major portion)
• SEWER BACK UP/CLOG

RESOURCE center will provide Officer with work order number via phone

Question 28

MINOR REPAIRS, of URGENT NATURE, capable of being performed by PRIVATE REPAIRMEN, may be considered for this program:

Answer 28

• judgement of OFFICER

- CONTACT BATTALION CHIEF and BUILDINGS UNIT during OFFICE HOURS FOR APPROVAL

Question 29

AFTER OFFICE HOURS,_______may approve repair directly?

Answer 29

BATTALION CHIEF

• fee will be paid by OFFICER on duty from fund available
• CITY agencies do NOT pay sales tax “TAX EXEMPT “ number
• repairs MAY NOT EXCEED 250$ per INVOICE
• requesting reimbursement…forward original paid invoice with a FD letterhead to FACILITIES UNIT

Question 30

REPAIR, ALTERATION OR INSTALLATION OF COMMUNICATION equipment may be made ONLY BY?

Answer 30

BUREAU OF FIRE COMMUNICATIONS

Question 31

Officer on Duty in unit incurring ASBESTOS situation in quarters shall notify the ?

Answer 31

BUILDING MAINTENANCE DIVISION by phone

-during non business hours- NOTIFICATIONS DESK

Question 32

IF a loss of dept. Property occurs under circumstances other than fire or emergency operations, the Officer on duty shall notify?

Answer 32

UNIT’S ADMIN BATTALION

• prepare 3 copies and forward 2 copies of the FS-112R
• if reported to PD, include Police Report Number on FS-112R
• obtain police report number by contacting precinct 8 hours after incident was reported
• forward report to BC, with Company Commander endorsement

Question 33

Survivor Flashlights are issued by ?

Answer 33

QUARTERMASTER

Question 34

Company Officer should examine PAYROLL and RECORD RESULTS _______, if any discrepancies or ALL CHECKS are not received , notify ?

Answer 34

Company Journal

notify: PAYROLL DIVISION