Purchasing and Inventory Flashcards
These are the benefits of an Inventory Management Program.
- Supplies and reagents are always available
- Maintaned quality
- Waste minimized and stays within budget
This is one of the challenges of Inventory Management.
Balancing between availability and expiration.
This is the lifespan of RIA reagents.
3 to 8 weeks
This is the lifespan of API kits.
4 to 12 months
This is the lifespan of Antisera.
1 to 4 years
This is the lifespan of Antibiotic Disks.
2 to 3 years
This is the lifespan of Ready-To-Use Culture Media.
1 to 2 months
This is the lifespan of Dehydrated Culture Media.
3 to 5 years
This is the meaning of RIA.
Radioimmunoassay
These are examples of test kits.
- Pregnancy Test Kits
- Drug Test Kits
- Covid Antigen Test Kits
These are the antiseras and their color.
- Antisera A (Blue)
- Antisera B (Yellow)
- Antisera D (Clear)
This is the meaning of a vendor.
Manafacturer
This is a document that contains the transactions between buyer and seller.
Purchase Contract
This is the responsibility of a Medical Technologist to newly purchased products.
Responsibility to test prodcts if it works.
This is document with instructions on how to properly handle and store products.
Policies and Procedures
This is where Policies and Procedures are found.
Standard Operation Procedure (SOP)
This is where you can find all the information about a product and a person can also input additional and tracking information.
Log Book
This is a way to find out if a product or reagent is defected and is usually done with a log book.
Tracking
These are 3 ways to establish a system to qualify and select vedors.
- Define criteria for supplies and services.
- Use information from other laboratories.
- Evaluate before purchase and after receipt.
These are 3 ways for Purchasing Considerations.
- Government Requirements
- Negotiating Prices
- Reviewing Contracts
These are the 6 steps on how to implemet Inventory Control.
- Assign Responsibility
- Analyze Needs
- Establish Minimum Stock
- Develop Forums and Logs
- Establish System for Receiving and Storing
- Maintain Inventory System in All Storage Areas
These are the 3 extra requirements in order to conduct analysis of supply and reagents.
- Listing all the tests
- Identifying all supplies needed in each test
- Use all available information to estimate the usage
These are the 6 information required to perform the Analysis of Needs.
- Item Description
- Unit of Count
- Usasge per Month
- Priority Level
- Order Lead or Delivery Time
- Storage Space and Conditions
This is a process for calculating how much is required of any particular item for a given period of time.
Quantification
Usage per Time Period
These are the three times when Quantification is necessary.
- Annual health care planning.
- New health program implementation.
- Preparation for an potential or identidied epidemic.
These are the two Quantification Methods.
- Consumption-based Method
- Morbidity-based Method
This is a Quantidication Method in which it is based on the actual usage and is the most used method.
Consumption-based
These are the 3 things you must take into account when using the Consumption-based Method.
- Healthy supplies used.
- Wastage-expired or spiled supplies.
- Supplies out for stock for >15 days any time.
This Quantification Method is based on the actual number of episodes (the amount of people having a certain disease).
Morbidity-based
These are the 4 things you must take into account when using the Morbidity-based Method.
- Population Size
- Disease Incidence
- Accuracy of Morbidity Data
- Treatment Guidelines
This is a type of Inventory Control that requires the maintenance of records and is useful to be kept in stockrooms.
Documentation
e.g. Log Books
These are records you must maintin when documenting the inventory.
What is written in a Log Book?
- Date Received
- Lot Number
- Pass or Fail Acceptance Rate
- Date Placed in Service or Disposition
These are the 8 pieces of information that can be found in a Stock Logbook
- Name and Signature
- Date of Recepit
- Quantity
- Date of Expiration
- Minimum Stock
- Stock Balance
- Shelf Number
- Destination
These are the 6 precautions when inspecting new orders at the time of delivery.
- Verify contents.
- Check integrity.
- Record date each item received.
- Record expiration date.
- Store new shipment behind existing shipment.
- Create or update records.
These are the 8 characteristics of a storeroom.
- Clean
- Organized
- Lockable
- Well-ventilated
- No Direct Sunlight
- Sturdy Shelving
- Items Within Reach
- Safety Precautions Available
These are the characteristics of a good shelves.
- Labelled
- Numbered
- Organized
These are the purposed of an ogrnaized shelf.
- Avoid losing a product.
- Saves a lot of time.
- Systemizes storage space.
This is the necessary action to take when opening a reagent or supply with regards to its shelf life.
Listing down the “Date Opened” and supplies are opened and unopened.
These are the 4 most important rules for continuous monitoring of Inventory Control.
- Assign Responsibility
- Maintiain Inventory System in All Storage Areas
- Conduct Weekly Physical Counts
- Update Records
These are the advantages of Computerized Stock Management.
- Exact current state and product classification.
- Management of expiration dates
- Statistics for future planning.
- Management of possible distribution.
- Makes inventory tasks easier.
These are the disadvantages of Computerized Stock Management.
- Needs an on-site computer.
- Requires trained staff to operate.
These are the three major results in successful Inventory Management.
- Increase laboratory efficiency and effectiveness.
- Assurance that patient or clinical needs are met.
- Products available when needed.
