Proposals/Contracts (IDPX) Flashcards
Professional Business Practices 10%
What’s inlcuded
Contract Documents
What’s inlcuded
Contract
- Parties in contract + date
- Detailed description of project
- Scope of work
- Purchasing agreements
- Method of payment
- Reimbursable expenses
- Extra services
- Responsibilites to the client
- Ownership of documents
- Provisions for arbitration
- Termination of contract
- Signatures
Contract Elements
- Offer
- Acceptance
- Contractual Capcity
- Consideration
- Mutual Assent
- Legality
AIA Contracts
A101
Construction
Standard Form of Agreement Between Owner and Contractor
AIA Contracts
A201
Construction
General Conditions of the Contract for Construction
AIA Contracts
A701
Construction
Instructions to Bidder
AIA Contracts
B152
Design Services
Owner/Architect Agreement for Interior Design & FF&E Services
AIA Contracts
A251
Design Services
Owner/Vendor Agreement for FF&E
AIA Contracts
A751
AIA Contracts
Invitation and Instruction to Vendors for Quotes for FF&E
AIA Contracts
A251
FF&E
General Conditions for the Contract for FF&E
MOST IMPORTANT part of FF&E Documents
AIA Contracts
B152
FF&E
Owner/Architect Agreement for Interior Design & FF&E Services
AIA Contracts
B153
FF&E
Formal Agreement between Designer and Owern for FF&E
AIA Contracts
A751
FF&E
Invitation and Instruction to Vendors for Qutoes for FF&E
Uniform Commerical Code
Establishes regulations for buying and selling tangible goods
This is more binding than construction documentation and is considered a legal document
Specifications
What is a construction proposal?
Document that details the scope, budget, fees, estimate of timing for deliverables, info about the job and terms and conditions
What are the 4 typpes of written modifications that can be made after the execution of a contract?
- Change orders
- Amendments
- Written order for minor changes
- Written interpretation by interior designer
Coordination with consultants
If there is an contractual obligation between the owner and consultant contract, who is responsible for paying the constultant?
Owner
Coordination with consultants
If there is an contractual obligation between the the designer and consultant contract, who is responsible for paying the constultant?
Designer
Coordination with consultants
What are the designers responsibilities towards the consultants?
- Inform them of all applicable code requirements
- Inform of design decisions that may have code implication or change the scope in any way
Coordination with consultants
What are the constultants responsibilities towards the designer?
- Responsible for code compliance regarding their area of work
- Responsible for the accurate production of their own drawings and specifications
- Responsible for checking their documents for consistency and coordinating them with the other drawings
Scope of Basic Interior Design Services
- Programming
- Schematic Design
- Design Development
- Contract Documents
- Bidding (assist the owner, NOT reviewing bids)
- Contract administration & designers responsiblities
- Purchase orders
- Additional services (AIA B152)
Owner-Vendor and Owner-Contractor Agreements have 6 Basic components, what are they?
- Agreement
- Conditions (general, supplementary, and/or any other)
- Drawings
- Specifications
- Addenda
- Modifications issued after the execution of the agreement
AIA Contracts
A151
FF&E
Owner-Vendor Agreement
* Identifcation of contract documents
* Makes reference to all documents that are part of the job
What does it mean when there is a negotiated contract?
No bid or tendered contract
The owner selects a contractor and the two discuss the cost and the terms of the contract
* Between owner and preferred Contractor
* Between owner and different Contractors
Subcontractor bid to the chosen or preferred contractor
What are 4 primary advantages to negotiating a contract?
- Owner can use a specific contractor
- Realistic project cost is developed from the beginning
- Contractor can assist in reducing the cost of the project
- Contractor can point out potential problems in the design
What are common carriers?
Responsibility is with title holder
Fedex, UPS, etc…
What are contract carriers?
Delivery only with part companies
Xpress Global, Southwestern Freight, etc..
What are private carriers?
Own/operate own trucks to move their own products
Respbsiblity is with carrier
What does FOB stand for?
Free on board
This indicates who holds title (and liability) for the product
What does “FOB factory” mean?
The title for goods purchased is transferred at the factory
FOB Factory =
Title transfers at factory, so receiver is responsible for all damages in transit.
FOB Destination =
Factory or Mill owns material or product until arrival at destination
This makes filing claims much easier
FOB Factory Pre-Paid =
Receiver (or vendor) owns goods but factory pays freight to ship product
There are two types of contracts typically used on large commercial interior design projects
These are________________________
- Construction contract
- Contract for furniture, fixtures, and equipment (FF&E)
Contracts
There are 4 types of written modifications that can be made after the execution of a contract
These are known as what?
- Change Orders
- Amendments
- Written order for minor changes
- Written Interpretation by Interior Designer
Contract
General Conditions of the Construction Contract can include unique contract documents that are specific to certain what?
Conditions or job requirements
Contracts
What contract is the MOST IMPORTANT part of FF&E Documents?
General Conditions for the Contract for FF&E (A251)
Contracts
General Conditions is coordinated with** who** which regulates/governs the sale of Goods.
Uniform Commercial Code (UCC)
Contracts
Contractual obligations between owner, designer, and consultant…….
**Designer is not responsible for paying the consultant. **
Who is the contract between?
Coordination with Consultants
Owner / Consultant contract
Contracts
Contractual obligations between owner, designer, and consultant…….
Designer is responsible for paying the consultant
Who is the contract between?
Coordination with Consultants
Designer / Consultant contract
Contracts
A Liquidated damages clause may be added to compensate owner for what?
Delays casued by Contractor
Contracts
4 Primary advantages to negotiating a contract
- The owner can use a specific contractor
- A realistic project cost is developed from the beginning
- The contractor can assist in reducing the cost of the project
- The contractor can point out potential problems in the design
Contracts
How is the Uniform Commercial Code (UCC) important to Interior Design?
Governs the sale of goods in the United States and is applicable to the purchase and delivery of furniture and other moveable items. It regulates buying and selling - anything tangible and movable
Proposal
What is Request for Propsal (RFP)?
A document that contains
* Date
* Who it is going to
* From who
* What the propsal is requested for
Proposal
What is the main difference between a proposal and an estimate?
A proposal is required for lengthy or intricate projects, while an estimate is for a quick and simple project
