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Construction Docs & Services > Project Manual & Specs > Flashcards

Project Manual & Specs Flashcards

1
Q

project manual

A

a bound book contaiing all the contract and nonctract documents for a construction project, except drawings

includes specificiations

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2
Q

the project manual is divided in 4 major parts

A

1) bidding requirements
2) parts of the contract
3) the general and supplementary conditions of the contact
4) the technical specifications

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3
Q

what are the contents of bidding requirements in a project manual?

A
  • invitation to bid
  • prequalification forms
  • instructions to bidders
  • information available to bidders
  • bid forms

supplements to bid forms include:

  • bid security form
  • subcontractor list
  • subsititution list
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4
Q

what are the contents of contract forms in a project manual?

A
  • agreement (contract between owner and contractor)
  • performance bond
  • labor and materials [yament bond
  • certificates of insurance
  • general conditions of the contract (e.g. AIA form 201)
  • supplementary conditions
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5
Q

technical specs and drawings are complementary. How so?

A
  • drawings show general configuration and layout of building components, along with general notes to explain graphics
  • techincal specs describe the quality of materials and workmanship along with general requirements for the execution of the work, standards, and other items that are more appropriately described in written, rather than graphic, form
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6
Q

what is one method of ensuring that wirtten techincal specifications contain requirements for all the mateirals and construction idicated on the drawings?

A

-the use of a common checklist between sepc writer and project manager

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7
Q

when there is aconflict between the drawings and the specifications, which is more binding in the case of conflicting information

A

written specifications

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8
Q

what are the four areas of concern when coordinatin informatioin between drawings and techincal specs?

A

1) specs should contain all the materials and construction indicated on the drawings
2) the terminology used in both documents should be the same
3) dimensions and thicknesses should only be indicated on one document
4) notes on the drawings should not describe methods of installation or material qualities; these belong in the specs

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9
Q

master specification

A
  • a prewritten test that includes the majority of requirements for a particular specification section
  • edited by deleting uneccessary portions, and adding particular information related to project at hand
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10
Q

two broad categories of specificatoins

A

1) prescriptive
2) performance

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11
Q

prescriptive specs

A
  • Product/materials/systems are specifically listed by name and # and there’s no substitutions allowed.
  • aka Closed specifications
  • specificy brand names
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12
Q

when should prescriptive specs be used?

A

You or the owner want to see something specific, because you want it, or know it will work best for the application (eg: Owner wants the same window to match the rest on the existing house)

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13
Q

who’s primarily responsible for prescriptive specifications?

A

contractor

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14
Q

performance specificiations

A
  • tell what results the final construction assembly should achive
  • give contractor some choice in how they will be achieved
  • Like an open spec, but instead of listing manufactures, the required expectations/criteria and results for the intended system are given.
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15
Q

when should a performance spec be used?

A

-You don’t have a manufacture preference and the contractor can competitively bid

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16
Q

who is priamarily responsible for performance specifications?

A

Contractor

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17
Q

which spec is most restrictive

A

proporietary sepcs

  • give architect complete control of what is installed
  • do not allow for competitive bidding
  • easier and shorter to write
  • burden is on the specifier who must call out products that meet code requirements and within budget
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18
Q

base bid with alternates

A
  • type of spec that calls out a propietary roduct but allows the substitution of other products that the contracto thinks are equal to the one stated
  • dangerous method of specifying because contractor may substitute a less expensive item that he or shoe thinks is eual but is actually not
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19
Q

two variation of base bid specs

A

1) list several apporved manufacturers of a product
- contractor is free to bid on any one listed
- satisfies the requirement for public work where at least 3 manufacturers must be listed
- burden is on architect to make sure all options are equal
2) base bid with approved equal language
- states that one product or an approved equal must be used
- contractor may propose and substitution but it must be apporvied by architect
- burden on contractor for finding a substitution
- burden is also placed on architect to fairly and accurately evaluate proposed substituions from contracto
- spec must clearly state how much lead time the contractor must give the architect and how alternates will be evaluated

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20
Q

why are descriptive specs more difficult to write?

A

-architect must include all the pertitnent requirements for the construction and installation of the product

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21
Q

reference standard spec

A
  • type of open spec
  • Like an open spec, but items have to meet specific testing authority requirements (UL, ASTM, ANSI)
  • easy to write
  • chances for error are reduced and liability is minimized
  • burden is on architect to know what is in the standard and how to refer to the appropriate part of the standard if it includes more provisions than are needed for the job
22
Q

when should a reference standard spec be used?

A

-You want or need things to conform to requirements.

23
Q

-who is primarily responsible for a reference standard spec?

A

contractor

24
Q

descriptive spec

A
  • type of open spec
  • All components of products, their arrangement and methods of assembly, physical and chemical properties, arrangement and relationship of parts, and numerous other details and requirements are described.
  • The most detailed of all specifications to be used when the architect is certain the assembled product will function properly.
25
Q

who’s primarily responsible for descriptive specs?

A

The architect assumes total responsibility for the function and performance of a product.

26
Q

describe open specs and name the types of open specs?

A
  • Several (3-5) appropriate material/product/systems are given and the contractor can use any of them, or suggest his own if he can prove the performance and quality is equal.
  • used when you have a public job and/or want competitive bidding.
  • responsibilites lie in the hands of the contractor for performance. They can submit substitution requests for approval during bidding, or risk it getting rejected during shop drawings/ inspection.

types include: despcriptive, reference, performance

27
Q

performance spec

A
  • used when specifier wants to encourage new ways of achieving a particular end result
  • example: a movable partition system could be specified by stating its required fire rating, acoustical properties, finish, max thickness, required size
  • difficult to write because they require specifier to know all the criteria, state the methods for testing compliance, and be prepared for cost concequences
28
Q

cash allowance spec

A

-A dollar amount decided upon by the architect/owner, and to be set aside for a product/system that hasn’t been totally designed or figured out yet. This portion of the bid will be equal for all bidders.

29
Q

when should a cahs allowance spec be used?

A

-You don’t know exactly what you want to use, but know about how much you want to spend on it (eg: casework)

30
Q

who’s primarily responsible for a cahs allowance spec?

A

-Contractor/Owner. The specific product/system is chosen should be the allowance price. Issue a CO for any amount +/- the bid amount as required

31
Q

What are the 3 component parts of a spec section in CSI format

A
  1. General – What’s covered/the scope, related sections (ie: door section would reference door hardware section), quality control, required submittals (if applicable), guarantees, warranties.
  2. Materials – The materials, products, and equipment to be used (can list multiple options if an open spec)
  3. Execution – Instruction how to install the products and perform the work.
32
Q

what are the 2 main area od a projects specifications where sustainability issues are addressed?

A

1) division 01: general requirements
2) all individual section that cover specific material and construction elements

33
Q

3 keys to writing good specs

A

must be

1) clear
2) complete
3) unambiguous

34
Q

A contractor under a fixed-price construction contract has allowed the electrical subcontractor to install lighting fixtures other than those stated in the contract documents. The electrical subcontractor and the contractor both believe the substituted fixtures to be of equal value. The construction is substantially completed [substantially performed] and the architect rejects these fixtures. According to AIA Document A201,

General Conditions, which of the following is true?

a) The architect must accept the lighting fixtures as installed without a cost credit to the owner.
b) The architect must accept the lighting fixtures as installed but with a cost credit to he owner.
c) The contractor is required to replace the lighting fixtures with the fixtures specified without reimbursement.
d) The contractor must replace the lighting fixtures with the fixtures specified but is entitled to reimbursement for labor costs for the replacement.

A

c) The contractor is required to replace the lighting fixtures with the fixtures specified without reimbursement.

35
Q

When incorporating the mechanical engineer’s spcifications into the project manual, the architect should establish all of the following except the

a. exact numbering system of the specifications
b. type of header and footer used on each page
c. content of each specification section
d. page layout of the specification

A

c. content of each specification section

The architect is responsible for developing the overall format and appearance of the project manual and the specification section. Each consultant is responsible for the conent of their respective specifications

36
Q

A specification section written following the recommendations of the Construction Specifications Institute would include all of the following sections EXCEPT

a. administration
b. exectution
c. general
d. products

A

a. administration

The three part specifciations format developed by the CSI and Construction Specifications Canada (CSC) includes sections entitled General, Products, and Exectution

37
Q

The three part specifciations format developed by the CSI and Construction Specifications Canada (CSC) includes sections entitled …

A

1) General: includes adminstrative and procedural requirements specific to the specification
2) Products: includes information about materials, systems, manufactured units, shop fabrication, and factory finishing prior to installation
3) Exectution: gives instructions for on-site incorporation of the products into the project

38
Q

What type of specification is the following:

Hangar anchorage devices: size for 3x calculated loads, except size direct-pull concrete inserts for 5x calculated loads

A

performace specification

the spec simply states how the hangar anchorage devices must perform; that is, they must support a certain amount of weight

39
Q

What type of specification is the following:

Hangar wire: ASTM A641, soft, Class 1 galvanized, prestretched; sized in accordance with ASTM C754

A

reference spec

-refers to a specific industry standard spec

40
Q

What type of specification is the following:

Ceiling main runners: 1.5” steel channels, cold rolled

A

descriptive spec

=describes various qualities (size, material, and method of fabrication) of the ceiling runner

41
Q

A reference to 3000 psi concrete alludes to the concrete’s

a) ultimate strength
b) strength in tension
c) flexural strength
d) design strength in psi curing for 28 days

A

d) design strength in psi curing for 28 days

The design strength of the final mix of concrete is specified by the compressive strength of the conrete in pounds per square inch after is has cured for 28 days

-common strengths include 3000 psi and 4000 psi although high strength is available up to 22,000 psi

42
Q

Which of the following would not be in a project manual

a) bid log
b) subsurface soil conditions report, noted “for information only”
c) sitework specification
d) bid bond form

A

a) bid log

a bid log is ued by the architect to record the bids as they are opened and to help the owner evaluate them. It is never included in the project manual

  • a subsurface soil conditions report would not be part of the contract documents, but may be included in the project manual and be designated “for information only”
  • a sitework spec is one of the technical section and would be included in the manual,
  • bid bond would be included in the manual;considered to be a bidding document , not part of contract documents
43
Q

a perfomance specification

a) allows innovation by the contractor
b) requires more work by the architect
c) is not apporpriate for normal building products
d) all of the above

A

d) all of the above
- performance specs let the contractor, material supplier, and fabricator decide how best to supply the required building component
- although performance specification are detailed, there are many ways to satisfy them
- they are more difficult to research, write, and review, so there is more work for the architect
- for ordinary materials, there is usually no need to write performance specs because the requirements are so well established in the construction industry

44
Q
A
45
Q

Which of the following are likely to occur if the drawings and specifications are not thoroughly coordinated? (choose four)

a. a decrease of the actual cost from the estimated cost because the constractor bid on a less expensive material shown on the drawings, although the same material was called out as more expensive type in the specs
b. the immediate filing of a lawsuit
c. the need for a change order dring construction, to account for modificiations required to correct discrepancies in the two documents
d. a delay in construction
e. an increase in cost because the contractor bid the least expensive choice between two conflicting requirements when the client wanted the more expensive option
f. the architect may be held financially responsible for the omission

A

CDEF

  • it is commonly believed that specs take precedence over the drawings
  • conflicts in the documents can be corrected with an addendum prior to bidding or negotiation or by change order or construction change directive after the construction contract is signed
46
Q

Which of the following types of specs would probably NOT be used to specify asphalt shingles?

a. descriptive
b. base bid with “approved equal” language
c. reference standard
d. base bid with alternates

A

d. base bid with alternates

base bid with alternates is not apporpriate because this type of spec would leave too much to the discretion of the contractor without provision for review by the architect

  • there are many different types of shingles available and this type of spec may leave the owner open to use of an inferior product
  • a better spec would be the base bid with approved equal language
47
Q

Which of the following statements bout specifications are true? (Choose 2)

a. both narrowscope and broadscope section can be used in the same project manual
b. drawings are more binding than specs if there is a conflict
c. specs show quality; drawings show quantity
d. proprietary specs encourage competitive bids
e. specs should not be open to interpretation if they are the “base bid with alernates” type
f. proprietary specs are the most difficult for an architect to write

A

AC

48
Q

Requirements for library checkout equipment are found in which division of the MasterFormat specs?

a. 10 10 00
b. 11 05 00
c. 12 45 00
d. 13 80 00

A

b. 11 05 00

divisoin 11, Equipment, is the CSI spec division for larger, specialty items, including library checkout equipment

  • division 10 is for smaller specialties
  • division 12 is for furnishings
  • division 13 is for special construction
49
Q

Which MasterFormat division would include the spec requirement for metal studs for interior partition walls

A

09

Division 09, Finishes

-metal studs are typically speficied as part of gypsum board assemblies

50
Q

the procedure for submitting shop drawings for archtiectural woodwork is specified in MasterFormat Division….

A

01

procedures for submittal are foun in Division 01, General Requirements

51
Q

IN the MasterFormat system, where would requirements for testing a plumbing system be located?

A

in Part 3 of Section 22 40 00, Plumbing

52
Q

the specs for a project state that all custom built casewrok comply with the AWI Quality Standards. Of which type of specification is this an example of?

A

reference spec

  • it requires a material or product to comply with the requirements of an independent testing lab
  • short and easy to write but require knowledge of which standards best apply

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