Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

Project Management Year 1 > Project Management > Flashcards

Project Management Flashcards

1
Q

Project Definition

A

A temporary endeavour undertaken to create a unique product or service

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

4 Key Elements of a Project

A

Complex - one time processes
Limited by budget - schedule and resources
To develop goals or deliverables
Customer focused

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Operation vs Project

A

Repetitive Processes - One time Processes
Stable Organisation - Temporary Organisation
Ongoing Lifecycle - Limited Lifecycle
Several Objectives - One Objective

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

Definition of Project Management

A

Fewings
The overall planning, co-ordination and control of a project from inception to completion, aimed at meeting a client’s requirements

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

Project Manager Objectives

A

Providing a cost effective and independent service
Selecting/integrating/managing diff disciplines and expertise
Satisfying object/provisions of prj brief from incep to compl
Safeguard client interest give consid to needs eventual user

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

PMBoK 6 Key PM Areas

A 
Scope
Time
Cost
Quality
Human Resources
Communication
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

Lifecycle of Construction Projects

A 
Inception 
Strategy / Feasibility 
Design and Tendering
Construction
Engineering Commission 
Completion and Handover
Client Occupation and Commission

Conception - Inception to Construction

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

Inception

A

Recognition of Project objectives
Client Advisor / PM / Architect
Client Objectives interpreted to strategic brief

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

Completion and Handover

A

Ensure everything is working

Hand over completed projects / documentation.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

Feasibility

A

Define financial feasibility and benefits
Investigation of alternative site locations,
Funding options
Design appraisal
Value enhancement
Life costing
PM / QS / Architect

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

Strategy

A

How a project is completed and controlled
Choosing correct procurement
Value management
Project execution plan - analyse / allocate risk
PM / CM

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

Pre-Construction

A

Design scheme
Detailed drawings
Mobilisation of resources

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

Construction Phase

A

Construction of the project

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

Engineering Commission

A

Efficient functioning of the building

Setting regulatory requirements,

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

Client Occupation and Commission

A

Appraisal and Review

Lessons learnt for Client / PM

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

Project Team Roles

A

Client
Project Sponsor
Project Manager
Project Team (Design Team) (Construction Team)

Design Team - QS / Architect / Engineer
Construction Team - Specialist / Specialist

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

Briefing Definition

A

The process running throughout the construction project by which means the clients requirements are progressively captures and translated into effect

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

Strategy Definition

A

The adoption of a proactive approach to a business environment

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

Agile PM Triangle

A

Quality
Value
Constraints

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

Project Strategic Plan

A

Describe business opportunity
Overall objectives of project
Estimates of time required
Project scope what is and isn’t intended

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

Project mission

A

The overriding purpose of the project

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

Project scope

A

Defines the project objectives

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
23
Q

Why have a Project Mission

A

Defines the external view of the project
Enables communication of intent to stakeholders
Provides criteria for assessing proposed scope changes
Provides context and guidance for decision-making

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
24
Q

Process of Briefing

A

Pre-Project - Conceive - Statement of need / strat brief
Project - Design/Construct - Validate breif / Project brief
Post Project Occupy - Post complete / post occu review

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
25
Q

Key Briefing Problems

A

Poor Project Definition - not enough time
Vague assumptions / decisions about org future
No clear requirements / priorities
Misunderstanding between stakeholders

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
26
Q

Solutions to Briefing Problems

A

Empower Clients
Managing Project Dynamics
Appropriate Team Building

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
27
Q

Project Lifecycle

A

Design
Implementation
Closeout

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
28
Q

Pure Functional Structure

A

Senior Management Team
Engineeri Marketi Manufacturing Procure
Clear lines of command
Clear grouping of related activities

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
29
Q

Functional Matrix

A

PM Co-ordinates one from each team
Functional Managers w/ primary responsib
Built for change
PM to coordinate Project related activities

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
30
Q

Project Matrix

A

Built for change
PM with primary authority
Funct manag assign personn/align advisory expertise

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
31
Q

Project-Based Organisation

A 
Functions case to exist
All activities organised by projects, not HR
Very lean system
Need for Director of Projects 
DoP ensure consis/learn between project
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
32
Q

PM Authority
Resources Availability
Budget Control
Project Managers Role

A

Pure Funct, Functi, Proj Matrix, Proj Bas Og
Progress chasing, Limited, Moderate, High
Little, Limited, Moderate, High
FM, FM, PM, PM
Part Time, Part Time, Full Time, Full Time

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
33
Q

Latham and Banwell Report Briefing

A

Latham - More effor to underst client need

Banwell - insuff resour to define prj require

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
34
Q

Key Stakeholders

A

Depend - prj type, contract, complexity
Planning - Owner, designers, occupants
Design - Designers, contractor owner occu
Construction - Contractor, design, owner

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
35
Q

Empowering the client

A

Aware of project constraints
Understand their role/responsibility
Appoint internal project manager
Understand basic of the construct process

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
36
Q

Managing Project Dynamics

A

Establish contraints early
Est prj programme, highlight critical dates
Agree procedures/methods of working
Allow adequate time to assess client needs

37
Q

Appropriate User Involvement

A

User involvement benefits understood
User involvement maintained throughout
User participation planned to get right data

38
Q

The Design Team Requirements

A

Open, Limited or invited competition
Tech - Design qual/urban impact, HS, Sustainability
Process - Construct process/logistics, design process
Commercial - Cost estimating, Contract / procurement routes
Personal - Communicating, managing, negotiating

39
Q

Managing Design

A

The oversight of schedules and budget
Revie key submiss deliverabl wi/ prog goal / design obj
Application of client standard / criteria

40
Q

Design Team Problems

A

Don’t comply with project brief
Don’t trust the client
Communication problems

41
Q

Tamed Problems / How to solve

A

Analysis Synthesis Evaluation
Evaluation - Synthesis
Synthesis - Analysis

42
Q

Wicked Problems / How to solve

A

Primary Generator Conjecture Analysis
Analysis - Conjecture
Conjecture - Primary Generator

43
Q

Design Quality Indicator

A

Impact - Urban integration, materials, internal environ
Quality - Performance, engineering, construction
Functionality - Access, space, use

44
Q

Cost - Value/Cost

A 
X - Time
Y - Value / Cost
Prepare, Design, Construct
After Prepare Cost of change increases
After Prepare Opp/influence on design decreases
45
Q

Value Earned Method

A 
Compare value of actual work - value of proposed work
Method of measuring project performance
Is it ahead or behind schedule
Over/under budget
Total cost after completion
46
Q

Requirements of EVA

A

Detailed work breakdown structure
Timely and accurate cost data collection
Method for quantifying work done and work in progress

47
Q

EVA Graph

A 
Y - Cost or man-hours
X - Time
Horizontal - Budget at completion line
Vertical - Time
Spend and Planned cost lines
48
Q

Budgeted Cost of Work Scheduled

A

Proposed cost of work to be undertaken at a specific time

49
Q

Budgeted Cost of Work Performed

A

Proposed cost of actual work done at a specific point in time earned value

50
Q

Actual Cost of Work Performed

A

Actual cost of actual work done at a specific point in time

51
Q

Budgeted cost of work scheduled (BCWS) Formula

A

% complete of schedule x BAC

52
Q

Budgeted cost of work performed (BCWP) Formula

A

% complete of actual work x BAC

53
Q

The decision to Build Cycle

A 
Triggers
Clients Business
Site Selection / Building selection
Design
Construction
Commission
Post Occupancy Evaluation 
Refurb, Adapt, Extend / Disposal
Demolition
54
Q

Client Types

A 
Sector - Private, Public
Size - Small, Medium, Large
Interest - Developer, owner/occupier 
Experience - Experienced or Inexperienced
Social complexity
Multi-faceted client
55
Q

Business Case

A

What is a reasonable / affordable budget
What are the investment opportunities
What time scale is required

56
Q

Client Objectives

A

Statement of need
Financially viable
Functional facility

57
Q

Stage Gate’s

A

Concept
Appraise Options - Stage Gate 1 - Approve buisn case
Scheme Design - Stage Gate 2 - Approv project outline
Design - Stage Gate 3 - Sanction detaile plan/execution
Execute - Stage Gate 4 - Commissioning / Acceptance
Operate - Stage Gate 4 - Commissioning / Acceptance

58
Q

Whats included in a Project Strategic Plan

A

Budget
Resources Needed
Quality Policy
Project Risk Management Strategy

59
Q

Process of developing Brief from Objectives

A 
Goals
Company Strategic Planning
Client Objective / Project Objective 
Outline Project Brief and Outline Planning 
Feasibility / Strategy
60
Q

Portfolio of Projects

A

Shares resources but has no interdependencies
Strat cap budgeting - funds to most promising projects
Shared Human resources
Risk Management - risks shared across projects

61
Q

Programme Managers

A

Involves managing a group of related projects in a coordinated way to achieve benefits not possible if managed individually

62
Q

Portfolio Managers

A

Responsibility to ensure projects collectively meet org’s / client’s obj. Hold regular project progress review meetings with PM

63
Q

Schedule Performance Index (SPI)

A

BCWP / BCWS

<1 (time delay)

64
Q

Cost variance (CV)

A

BCWP – ACWP (negative implies cost overrun)

65
Q

Cost performance index (CPI)

A

BCWP / ACWP (< 1 implies cost overrun)

66
Q

Revised duration (RD)

A

Original duration / SPI

67
Q

ACWP

A

Actual Cost of Work Performed

Actual cost of work done at specific time

68
Q

BAC

A

Budget at Completion

69
Q

ETC

A

Estimate to Completion

BAC - BCWP

70
Q

EAC

A

Estimate at Completion
ETC + ACWP
BAC / CPI

71
Q

VAC

A

Variance at Completion

BAC - EAC

72
Q

Stakeholder Defintion

A

An individual or group of individuals within or external to the project or program who have an interest in its outcome, for whatever reasons

73
Q

Stakeholder Management Success Factors

A

Identifying Stakeholders
Assessing stakeholder behaviour
Analysing potential influence of stakeholder
Analysing potential conflicts and coalitions

74
Q

Classification of Stakeholders

A

Demand - Users / Client
Supply - Designers / Contractors
Public - Local Government / Regulatory Agencies
Private - Local Residents / Environmentalists

75
Q

Power / Interest Matrix

A 
Level of Interest / Level of Power
Low / Low - Minimal Effort 
Low / High - Keep Satisfied 
High / Low -  Keep Informed
High / High - Key Players
76
Q

Defintion of Risk

A

The chance of something happening that will impact upon objectives

77
Q

Types of Risk

A

Cost, time, quality, safety, environmental impact

Zou and Zhang

78
Q

Risk Sequence

A

Threat
Proactive Response
Event
Reactive Response

79
Q

Response to risk

A 
Accept
Avoid
Transfer
Share
Mitigate
80
Q 
Characterising Uncertainty
Known knowns
Known unknowns
Unknown unknowns (“unk-unks”)
Unknown knowns
A

Risks
Identified uncertainties
Unidentified uncertainties
Impacted information

81
Q

Stages of Project Review

A

Stage 1 - Data Gathering
Stage 2 - Findings (Analysis)
Stage 3 - Report / Verification

82
Q

Gate Staged Process

A

Business Opportunity
Appraise - Gate 1 - Is business case robust
Select - Gate 2 - Is scope completed
Define - Gate 3 - Is the project ready to execute
Execute
Operate

83
Q

Types of Innovation

A

Innovation spectrum - Incremental to radical
Product / Service Inno - New / improve prod, services
Process Inno - New method, tech for desig, producing
Open Inno - Extensive Inno communities and networks
Top-Down/Bott-up inno - Senior manager and employee

84
Q

Small Change - Radical Change Scale

A 
Incremental
Modular
Architectural
System
Radical
85
Q

Top Down-Bottom Up Diagram

A

Environment - Firm (Adoption/Implementation)
Firm - Project (Learning)
Project - Environmental

86
Q

Functions of PMO

A

Assess staff competence and org capability gaps
Assess long term resource needs
Arrange periodic project reviews
Define the required PM competencies

87
Q

Defintion of Governance

A

Muller

The values, system, structures, processes and policies that allows projects to achieve organisational objectives

88
Q

Three Domains of Project Organising

A

Projects and Programmes - Temporary
Project-Based firms - Permanent, prj core business
Owners and Operators - Permane, prj not core business

Project Management Year 1 (13 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions