Project + Flashcards
What is a project?
A project is an effort to develop a unique product or service. The effort is temporary and has a definite start and end date.
This is different from operations, or an ongoing service.
Project Management Knowledge Areas (9)
Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management
Communication plan consisting of (4) items
What you want to communicate
Audience to receive the communication
Medium used for communication
Monitor outcome of communication
Project Management Definition
A series of processes that are executed to apply knowledge skills tools and techniques to project activities to meet project requirements.
Project Management Process Groups
Initiation to Planning to Executing to Controlling to Closing
SDLC and it’s (5) phases
Systems Development Life Cycle
Planning, Analysis, Design, Implementation, Operations and support
Four components of any project
Phases, Deliverables, People, and Constraints.
3 Primary Constraints
TQB - Time, Quality, Budget(cost). The TQB equilibrium is a key to solid project management.
3 Types of organizational structure
Functional, Matrix, Projectized.
General Management skills
Leadership, Communication, Problem solving, Negotiation, Organizing, and Time Management.
PMBOK
Project Management Body of Knowledge
Chapter 1 Assessment answers
- C !
- B !
- D !
- C !
- A !
- B !
- C !
- B ? C Skipping steps is called Fast tracking
- A !
- B !
- B !
- A !
- A !
- B ? C Project sponser is the asshole
- A, B, D, E, C ? Project charter only contains Project manager and Business case analysis
- B, D ? B, C Large projects and corporations need em.
- B !
- A !
- C ? D Controlling phase because the project has already launched
- C !
Stakeholder
A person who is either actively involved in the project or is impacted by the project.
Project Sponsor
The sponsor is the person who champions the project throughout the organization.
Initiation phase summary
- Initiation is the formal authorization for the project to move forward. It starts with the identification of a problem, a business need, or a requirement that in turn sparks a project request.
- Then the project is clarified, to create the high level requirements, or the product description, and cost estimates. These will be presented in the project selection phase.
- Project selection using various decision models, such as cost-benefit analysis and expert judgement.
- The output from this process is the project charter. This contains the signature of the person or persons who have the authority to move the project forward. This document will be the basis for more detailed project planning. It should contain the project description, information on the project-team, measurable objectives, and a high-level business case.
Things that drive the demand for projects
Market demand, internal business need, legal requirement, new technology, external customer request, technological change, and social need.
Most common project selection methods
Benefit measurement, constrained optimization, and expert judgement. Also cost benefit analysis.
3 Categories of requirements
Business, Technical, Functional
Business req. are the big bicture of what the business wants from the system
Tech req. define what the system does to meet the business and functional req.
Functional req. define how the user will interact with the system
Project stakeholder
A stakeholder is a person who is either actively involved in the project or is impacted by the project.
Common stakeholders
Project sponsor, project manager, project team members, functional managers, the customer, and the end users.
Project Charter and key components
Project charter gives formal approval for the project to begin and authorizes the project manager to apply resources to the project.
Components
Product description, the project team, goals and objectives, business case, and approval.
Scope Statement Purpose
The scope statement is the basis of the agreement between the project and the client. It defines the project objectives and the deliverables that will meet those objectives.
Components of Scope Statement (7)
Project justification, product description, major deliverables, success criteria, time and cost estimates, a list of assumptions, and constraints
Purpose of Scope Management Plan
A SMP documents the procedures that will be used to manage proposed changes to the project scope throughout the life of the project.
Defining and making a WBS(work breakdown sheet)
The WBS is a graphical depiction of the work required to complete the project. The WBS is a multilevel tree diagram. You decompose the major deliverables into smaller activities and continue to create lower levels for each deliverable until you reach a point where a time and cost estimate can be provided and resources assigned.
