Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

Leadership Development > Productivity > Flashcards

Productivity Flashcards

1
Q

Too Many Things on Our Minds - Three Reasongs We Need Systems

A
  1. We likely have more internal commitments than we are aware of
  2. We no longer have clear boundaries around work (globalization, technology)
  3. We take on more than we can handle (make more internal and social commitments that we can fulfill)
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

Why We Get Overwhelmed - Three Reasons

A

We didn’t…

  1. Clarify what the intended outcome was
  2. Decide what the very next physical step was
  3. Put reminders on the outcome and action required in a system we trust

Most of the time, the cultprit of overwhelm is lack of clarity, not lack of time.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Horizontal & Vertical Management

A
  1. Horizontal - tracking the actions and results needed in the present
  2. Vertical - tracking progression of actions and results needed over time
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

GTD System - 3 Criteria

A
  1. Allows tracking of commitments to actions and outcomes present and progressive (over time)
  2. Supplies the right information at the right time, when the Leader needs it
  3. Allows the Leader to quickly and easily shift from one thing to the next
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

Five Stages to Workflow Management

A
  1. Collect - all inputs (commitments, artifacts)
  2. Process - sort what inputs mean and what to do with them
  3. Organize
  4. Do
  5. Review
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

Four Collection Tools

A
  1. Physical Inbox
  2. Note Taking Device
  3. Voice Recording Device
  4. Email Inbox
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

Three Collection System Rules

A
  1. Funnel - Everything goes into the collection system and out of the Leader’s head
  2. Minimize & Simplify - Only have as many collection tools as absolutely necessary.
  3. Process - a) Regularly review what is in there, b) clarify the intended outcomes, and c) decide what to do about it
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

Processing Collection - Three Factors

A
  1. What is it?
  2. What is my intended outcome?
  3. Is it actionable? Y/N
    1. No - Throw out, File to Incubate, or file in Reference
    2. What is the very next step? Do it, Delegate it, or Defer it
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

Do it, Delegate it, Defer it

A
  1. Do it - If an action takes less than two minutes, it should be done at the moment it is defined.
  2. Delegate it - If the action takes longer than two minutes, ask yourself if you’re the right person to do it. If the answer is no, delegate it.
  3. Defer it - If the action takes longer than two minutes, and you’re the right person to do it, defer acting on it until later and track it on “Next Actions” lists or calendar.
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

Five Limiting Criteria for Action

A
  1. Commitment
  2. Competence
  3. Capacity
  4. Resources
  5. Authority
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

Seven Organizing Buckets

A
  1. Project Support Material Folder
  2. Calendar
  3. Next Actions List
  4. Waiting for… List
  5. Reference Cabinet
  6. Incubation Folder - Soon or Someday
  7. Trash
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

Two Rules for Sacred Calendar

A
  1. If you write something there, it must get done that day or not at all.
  2. The only rewriting should be for changed appointments.
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

Six Weekly Review Buckets

A
  1. Projects
  2. Clients
  3. Next Actions
  4. Calendar
  5. Waiting for
  6. Incubate
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

Four Weekly Review Objectives

A
  1. Get Clean, Current, and Complete
  2. Gather and Process loose ends
  3. Review Personal Workflow System
  4. Update Lists
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

Four MAP Domains

A
  1. Wellness
  2. Relationships
  3. Lifestyle
  4. Career
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

Five Phases of Natural Project Planning

A
  1. Definine Purpose and Principles
  2. Envision Outcome
  3. Brainstorm
  4. Organize
  5. Identify Next Actions
17
Q

Three Steps of Outcome Visioning

A
  1. View the project from beyond the completion
    date
  2. Envision “wild success” (suspend “Yeah, but.)
  3. Capture conditions, features, aspects, and qualities you imagine in place
18
Q

Three Brainstorming Principles

A
  1. Suspend judgments, challenges, evaluation, or criticizism
  2. Go for quantity, not quality
  3. Put analysis and organization in the background
19
Q

Three Organizing Principles

A
  1. Identify the significant pieces
  2. Sort by: components, sequences and priorities
  3. Detail to the required degree
20
Q

Two Factors for Defining Next Actions

A
  1. What’s the next action?
  2. Who will do what by when?
21
Q

13 GTD Tools to Get Started

A
  1. Paper holding trays
  2. Stack of plain letter-size paper
  3. Pen or pencil
  4. Post-its
  5. Paper clips
  6. Binder clips
  7. Stapler and staples
  8. Scotch tape
  9. Rubber bands
  10. Automatic labeler (try the Brother labeler as
    it’s the most user-friendly)
  11. File folders
  12. Calendar
  13. Wastebasket/recycling bins

Leadership Development (20 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions