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Proj Management > PRINCE 2 Set 1 > Flashcards

PRINCE 2 Set 1 Flashcards

1
Q

In PRINCE2 all potential changes to baselines are dealt with as …
a) Highlight Reports
b) Off-specifications
c) Configuration items
d) Project issues

A

d) Project issues

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2
Q

Controlling a Stage handles which part of the project?
a) The close of one stage and the planning of the next
b) Day-to-day management of the project
c) The implementation of Work Packages
d) Directing the Project

A

b) Day-to-day management of the project

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3
Q

The project approach is defined in which process?
a) Initiating a Project
b) Starting up a Project
c) Managing a Stage Boundary
d) None of the above

A

b) Starting up a Project

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4
Q

Where a management stage ends part way through one or more elements of specialist
work, deciding whether the stage has completed successfully can be a problem. Which
PRINCE2 product helps to solve this problem?
a) Highlight Report
b) Product Description
c) Change Control Approach
d) Quality Register

A

b) Product Description

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5
Q

Which of the following subjects must be described in the Project Brief?
a) Product-based planning
b) Project Definition
c) Risk Register
d) Quality Management Approach

A

b) Project Definition

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6
Q

Which of the following statements is FALSE?
a) A PRINCE2 project has defined tolerances for each project objective
b) Tolerances are the permissible deviation from a plan which do not require specific
notification to the next higher level of management
c) Separate tolerances figures should be given for time and cost
d) The Project Board sets tolerances for Work Packages

A

d) The Project Board sets tolerances for Work Packages

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7
Q

Who would recommend future action on the project to corporate or programme
management if the project tolerance is forecast to be exceeded?
a) The Project Manager
b) The Senior User
c) Project Assurance
d) The Project Board

A

d) The Project Board

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8
Q

In which situation might the Controlling a Stage process be used?
a) Managing a long initiation stage of a complex project
b) Managing the activities of a complex programme
c) Managing support activities following the handover of the products to the operational
environment
d) Creating an Exception Plan to replace the current Stage Plan

A

a) Managing a long initiation stage of a complex project

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9
Q

What takes place within the Managing a Stage Boundary process?
a) Periodic review of progress against the Stage Plan
b) Approval and acceptance of all products create during the current stage
c) Escalation of Issue Reports and risks captured during the current stage
d) Review of the business justification for the project

A

d) Review of the business justification for the project

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10
Q

Which of the following three statements are true of a PRINCE2 project?
1. There is no standard approach to a project.
2. Activities down to the level of Work Package are identified during Project Initiation.
3. A project is a temporary structure.
a) Only 1 and 2
b) Only 1
c) 1, 2, and 3
d) Only 3Which of the following

A

d) Only 3

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11
Q

What is established within the Initiating a Project process?
a) How the project is going to be approached
b) How the required quality will be achieved
c) All the information to develop the Project Brief is available
d) Any constraints that could affect the project have been removed

A

b) How the required quality will be achieved

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12
Q

What should be reviewed as part of Authorize a Work Package?
a) The Issue Register
b) The appropriate Product Descriptions
c) Project Board authorisation to proceed
d) Timesheets

A

b) The appropriate Product Descriptions

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13
Q

Which process ensures that there is a controlled link between the Project Manager and the
Team Manager(s)?
a) Work Packages
b) Managing a Stage Boundary
c) Managing Product Delivery
d) Directing a Project

A

c) Managing Product Delivery

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14
Q

The PRINCE2 manual talks of balancing a number of elements in describing how to define
stages. Which if the following is NOT one of them?
a) How far ahead in the project it is sensible to plan
b) Where the key decision points need to be on the project
c) The number of Team Plans
d) Too many short stages versus too few lengthy ones

A

c) The number of Team Plans

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15
Q

Which product does the Project Board use throughout the project to monitor actual costs
and project progress?
a) Project Plan
b) Product Breakdown Structure
c) Project Approach
d) Programme Plan

A

a) Project Plan

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16
Q

PRINCE2 provides which of the following?
a) A project management method
b) A programme management method
c) Line management techniques
d) All of the above

A

a) A project management method

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17
Q

What is the name of the product that documents any unfinished business at project close?
a) Project Closure Notification
b) Lessons Learned Report
c) End Project Report
d) Post Project Review

A

c) End Project Report

18
Q

Which three interests must be represented on the Project Board at all times?
a) Business, Technical, and IT
b) User, Supplier, and Project
c) Project, Business, and Technical
d) Business, User, and Supplier

A

d) Business, User, and Supplier

19
Q

How does the Progress theme support the manage by exception principle?
a) Provides for technical stages which can overlap
b) Ensures decision points are scheduled throughout the project to assess the viability of
the project
c) Recommends actions which may improve the outcome of future projects
d) Provides for delegation of a unit of work within a defined level of authority

A

d) Provides for delegation of a unit of work within a defined level of authority

20
Q

Which statement regarding a project’s outputs, outcomes, and benefits is correct?
a) All outputs have tangible benefits
b) Outcomes are the long term results of benefits
c) Outputs are changes in the way the project’s products are used
d) Benefits are improved business results generated by project outcomes

A

d) Benefits are improved business results generated by project outcomes

21
Q

Which of the following correctly describes the term “Item Identifier” in a configuration item
record?
a) A replicated number from another product
b) A unique reference
c) Any numbering system
d) A label

A

b) A unique reference

22
Q

How does the authorization of initiation support the defined roles and responsibilities
principle?
a) Requests any necessary logistical support
b) Designs and appoints the project management team
c) Confirms that all members of the project team have agreed their roles
d) Approves the Project Product Description

A

c) Confirms that all members of the project team have agreed their roles

23
Q

Which of the following statements is FALSE?
PRINCE2 provides projects with…
a) good communication channels between project management and the rest of the
organization
b) regular reviews of progress against the Business Case
c) flexible decision points
d) a complete absence of deviations

A

d) a complete absence of deviations

24
Q

Consider the assertions given below: are the assertions true?
1. As a project management method, PRINCE2 is also suitable for programme
management.
2. The PRINCE2 method is not dependent on the area of application.
a) Only the first assertion is true
b) Only the second assertion is true
c) Both assertions are true
d) Neither assertion is true

A

b) Only the second assertion is true

25
Q

Which of the following is a responsibility of the Project Manager?
1. Ensure risks to the user are identified.
2. Ensure risks to the supplier are identified.
3. Ensure risks to the Business Case are identified.
4. Create the Risk Management Approach.
a) Only 4
b) 1, 2, and 3
c) All of them
d) 2 and 4

A

a) Only 4

26
Q

Which process ensures that there is a continued business justification for the project?
a) Directing a Project
b) Managing Product delivery
c) Controlling a Stage
d) Planning

A

a) Directing a Project

27
Q

Which part of the project organisation assists the Project Manager in handling configuration
management?
a) Project Assurance
b) Project Support
c) Specialist Team
d) Programme Directorate

A

b) Project Support

28
Q

It would be chaotic to have the people who are working on the project starting activities
whenever they think fit. What product does PRINCE2 use to control this?
a) Issue Report
b) Work Package
c) Checkpoint Report
d) Risk Register

A

b) Work Package

29
Q

What time-driven control informs the Project Board of the status of a stage?
a) Highlight Report
b) Checkpoint report
c) Exception Report
d) End Stage Report

A

a) Highlight Report

30
Q

What is the purpose of a Configuration Item Record?
a) To provide a summary of the status of all products at any time
b) To record the history, status, version, and variants of a configuration item
c) To support the creation of the Product Breakdown Structure
d) To include an analysis of any issue or risk which caused the product to change

A

b) To record the history, status, version, and variants of a configuration item

31
Q

Which of the following is a purpose of the Starting Up a Project process?
a) Ensuring that the prerequisites for initiating the project are in place
b) Establishing that the Project Plan can meet the required target dates
c) Creating the Project Initiation Documentation so that the project can be initiated
d) Confirming to corporate or programme management that quality expectations will be
met

A

a) Ensuring that the prerequisites for initiating the project are in place

32
Q

Which report reviews how well the project has been managed?
a) Follow-on Action Recommendations Report
b) End Project Report
c) Post Project Review Report
d) Lessons Report

A

b) End Project Report

33
Q

The role of the Project Board is best described as:
a) Advisory
b) Decision-making
c) Platform for discussion
d) Support platform for the Project Manager

A

b) Decision-making

34
Q

Which of the following roles can the Project Manager also perform?
1. Change Authority
2. Project Assurance
3. Project Support
4. Team Manager
a) 1, 2, and 3
b) 1, 2, and 4
c) 1, 3, and 4
d) 2, 3, and 4

A

c) 1, 3, and 4

35
Q

Which role is responsible for all aspects of risk management?
a) Corporate or Programme Management
b) Executive
c) Project Board
d) Project Manager

A

b) Executive

36
Q

In which process would a concern about the amount of stage tolerance remaining be
recorded in the Issue Register?
a) Directing a Project
b) Managing a Stage Boundary
c) Managing Product Delivery
d) Controlling a Stage

A

d) Controlling a Stage

37
Q

What purpose does the Benefits Management Approach fulfil after the project has closed?
1. A reference for who will undertake the review activities
2. To define what benefits assessments need to be undertaken
3. To record the results of all benefit measurements
4. Establishes a baseline from which the improvements will be measured
a) 1, 2, and 3
b) 1, 2, and 4
c) 1, 3, and 4
d) 2, 3, and 4

A

b) 1, 2, and 4

38
Q

Which of these is NOT a part of the Project Initiation Documentation?
a) Project Mandate
b) Business Case
c) Quality Management Approach
d) Change Control Approach

A

a) Project Mandate

39
Q

Which reports should contain statements about achievements, expected achievements, and
actual or potential problems?
a) PID
b) Quality Log
c) Highlight Report
d) Issue Report

A

c) Highlight Report

40
Q

Who decides on the use of the Quality Assurance role?
a) Programme Management
b) The Project Manager
c) The Project Board
d) Quality Assurance

A

c) The Project Board

Proj Management (5 decks)

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