Predictive Method Terms

Question 1

The _________ methodology focuses on a linear and sequential approach to project management.

Answer 1

Predictive

Question 2

In predictive project management, _________ are detailed and fixed before execution begins.

Answer 2

Requirements

Question 3

_________ refers to the series of phases that a project goes through from initiation to closure.

Answer 3

Project Life Cycle

Question 4

_________ is the process of formally recognizing the completion of the project or phase.

Answer 4

Closing

Question 5

True or False: Predictive methodology is best suited for projects with well-defined requirements and scope.

Answer 5

True

Question 6

True or False: In predictive project management, changes to scope are easily accommodated during execution.

Answer 6

False

Question 7

True or False: The predictive methodology focuses on flexibility and iterative cycles.

Answer 7

False

Question 8

True or False: The critical path method is often used in predictive project management to schedule tasks.

Answer 8

True

Question 9

True or False: In predictive project management, stakeholder engagement is only required at the beginning of the project.

Answer 9

False

Question 10

Define predictive project management and explain its key characteristics.

Answer 10

Predictive project management is a methodology that follows a linear and sequential approach where all project phases are planned in detail before execution begins. It is best suited for projects with stable and well-defined requirements.

Question 11

What is a baseline in predictive project management?

Answer 11

A baseline is a reference point used to measure project performance against the original scope, schedule, and budget.

Question 12

Explain the significance of the critical path in predictive project management.

Answer 12

The critical path is the sequence of tasks that determines the shortest possible project duration. It is essential for identifying tasks that directly impact the project’s completion time.

Question 13

What is the primary purpose of a project charter in predictive methodology?

Answer 13

The project charter formally authorizes the project, defines objectives, and identifies key stakeholders.

Question 14

Define the term “work breakdown structure” (WBS).

Answer 14

A work breakdown structure is a hierarchical decomposition of the total scope of work into smaller, manageable components.

Question 15

Can predictive project management be used for projects with high levels of uncertainty?

Answer 15

No, predictive project management is better suited for projects with stable and well-defined requirements.

Question 16

Does the planning phase in predictive project management accommodate frequent changes?

Answer 16

No, the planning phase aims for a fixed and detailed plan that minimizes changes.

Question 17

Is stakeholder engagement less critical in predictive project management compared to agile methodologies?

Answer 17

No, stakeholder engagement is critical in all methodologies to ensure project success.

Question 18

If a project finishes under budget but fails to meet stakeholder needs, is it considered successful in predictive methodology?

Answer 18

No, success is determined by meeting objectives and stakeholder satisfaction, not just cost performance.

Question 19

Does predictive project management allow for overlapping phases?

Answer 19

No, phases in predictive methodology are typically sequential, with one phase completing before the next begins.

Question 20

_________ and _________ are organizational influences that affect project success, categorized as either external or internal factors.

Answer 20

Enterprise Environmental Factors (EEFs), Organizational Process Assets (OPAs)

Question 21

_________ is the process of collecting, recording, and analyzing data to identify trends or inform decisions during the project.

Answer 21

Data Analysis

Question 22

A formal _________ is required to modify the project baseline in predictive methodology.

Answer 22

Change Request

Question 23

True or False: Organizational Process Assets include policies, procedures, and historical information useful for managing projects.

Answer 23

True

Question 24

True or False: Enterprise Environmental Factors are entirely controlled by the project manager.

Answer 24

False

Question 25

True or False: Data analysis techniques are optional in predictive project management.

Answer 25

False

Question 26

The five project management process groups are __________, __________, __________, __________, and __________.

Answer 26

Initiating, Planning, Executing, Monitoring and Controlling, and Closing

Question 27

__________ is used to define a project or phase and authorize the start of a project.

Answer 27

Initiating

Question 28

__________ involves creating a detailed course of action required to meet project objectives.

Answer 28

Planning

Question 29

__________ data is raw data about the status of work without analysis applied to it.

Answer 29

Work performance data

Question 30

__________ factors can influence, constrain, or enhance project management options.

Answer 30

Enterprise Environmental Factors (EEF)

Question 31

True or False: The closing process group involves tracking and regulating the project's performance.

Answer 31

False. The closing process group involves formally completing the project, not tracking performance.

Question 32

True or False: Enterprise Environmental Factors (EEF) are always external to the organization.

Answer 32

False. Enterprise Environmental Factors (EEF) can be internal or external.

Question 33

True or False: The project management plan has 18 components, including 14 plans and 4 baselines.

Answer 33

True

Question 34

True or False: Variance analysis is used to identify the root cause of a problem in a project.

Answer 34

False. Variance analysis compares planned vs. actual performance, not identifying root causes.

Question 35

True or False: Work performance reports are outputs of executing processes.

Answer 35

False. Work performance reports are outputs of monitoring and controlling processes.

Question 36

Define: The actions or methods used to transform inputs into outputs in a process.

Answer 36

Tools and Techniques

Question 37

Define: A document updated throughout the project to reflect changes or additions.

Answer 37

Updates

Question 38

Define: Factors like political climate, legal restrictions, or financial considerations affecting projects.

Answer 38

External Enterprise Environmental Factors (EEF)

Question 39

The structured approach of analyzing alternatives for decision-making.

Answer 39

Alternative analysis

Question 40

Define: The end result of efforts in a project process.

Answer 40

Outputs

Question 41

Which process group includes developing the Project Charter: Executing or Initiating?

Answer 41

Initiating

Question 42

Does the acronym ITTO stand for "Integrated Tools, Techniques, and Outputs"?

Answer 42

No. ITTO stands for Inputs, Tools, Techniques, and Outputs.

Question 43

Can work performance data, by itself, provide comprehensive insights for decision-making?

Answer 43

No. Work performance data, by itself, is not sufficient for decision-making; analysis is needed.

Question 44

Is brainstorming a data analysis or data gathering method?

Answer 44

Data gathering.

Question 45

Are Organizational Process Assets static and unchangeable?

Answer 45

No. Organizational Process Assets (OPA) are dynamic and can be updated throughout a project.

Question 46

The __________ is created during the "Develop Schedule" process.

Answer 46

Schedule baseline

Question 47

Corrective action is taken to __________ the project, while preventive action ensures the project __________.

Answer 47

Bring the project back on track; stays on track.

Question 48

__________ is when a project manager facilitates group discussions to generate ideas.

Answer 48

Facilitation

Question 49

An autocratic decision-making approach relies on __________.

Answer 49

One individual

Question 50

__________ diagrams are a visual method used in data representation.

Answer 50

Flowcharts

Question 51

__________ is the process of determining the length of activities during project planning.

Answer 51

Estimate Activity Durations

Question 52

__________ focuses on ensuring project deliverables meet quality requirements.

Answer 52

Quality Management

Question 53

A __________ lists all identified risks and their responses.

Answer 53

Risk register

Question 54

__________ are additional project-related documents not part of the management plan.

Answer 54

Project documents

Question 55

__________ involves gathering data from stakeholders to understand their needs.

Answer 55

Questionnaires and surveys

Question 56

True or False: ITTO is an acronym for Inputs, Tools, Techniques, and Outputs.

Answer 56

True

Question 57

True or False: All ITTOs are unique across the 49 processes.

Answer 57

False. Many processes share the same ITTOs.

Question 58

True or False: Outputs from one process can often serve as inputs for another process.

Answer 58

True

Question 59

True or False: The ITTO framework is intended for memorization.

Answer 59

False. The ITTO framework is meant to be understood, not memorized.

Question 60

True or False: Tools and Techniques are the methods used to transform outputs into inputs.

Answer 60

False. Tools and Techniques transform inputs into outputs, not the other way around.

Question 61

You have a team conflict during the project. Which interpersonal skill would be most applicable?

Answer 61

Conflict management.

Question 62

A checklist is provided to identify stakeholder requirements. Which data gathering method does this represent?

Answer 62

Checklist

Question 63

You compare actual project performance against planned performance. Which type of data are you using?

Answer 63

Work performance information

Question 64

To finalize the project, you need a comprehensive status report. Which document do you prepare?

Answer 64

Work performance report

Question 65

An organization uses templates and historical data to assist project teams. What is this an example of?

Answer 65

Organizational Process Assets (OPAs)

Question 66

Describe a scenario where qualitative risk analysis would be preferred over quantitative risk analysis.

Answer 66

Qualitative risk analysis is preferred when risk prioritization is needed without numerical analysis (e.g., evaluating likelihood and impact of risks qualitatively).

Question 67

Explain the difference between corrective action and defect repair with examples.

Answer 67

Corrective action example: Updating a schedule to meet deadlines; Defect repair example: Fixing a faulty component.

Question 68

Illustrate how a stakeholder register might impact planning and executing processes.

Answer 68

A stakeholder register can impact planning by identifying stakeholders' interests and priorities, aiding communication and resource planning.

Question 69

Discuss the role of expert judgment in developing a risk management plan.

Answer 69

Expert judgment is used to draw on specialized knowledge for risk identification and management strategies.

Question 70

Provide an example of when voting (majority wins) is used in decision-making.

Answer 70

Voting (majority wins) is used in situations like selecting a vendor based on team preferences.

Question 71

What term refers to assets like templates, historical information, and process guidelines?

Answer 71

Organizational Process Assets (OPA)

Question 72

What term describes external influences such as political climate and legal restrictions?

Answer 72

Enterprise Environmental Factors (EEF)

Question 73

What is the process of grouping related project activities into manageable sections?

Answer 73

Create Work Breakdown Structure (WBS)

Question 74

What tool might be used to analyze the root cause of a recurring issue?

Answer 74

Root Cause Analysis (RCA)

Question 75

What is a primary tool used to optimize project schedules or track deliverables?

Answer 75

Project Management Information System (PMIS)

Question 76

The ______ process group is used to track, review, and regulate the progress and performance of a project.

Answer 76

Monitoring and Controlling

Question 77

______ is an internal enterprise environmental factor that includes a company’s established communication channels.

Answer 77

Organizational communication channels

Question 78

True/False: Organizational Process Assets (OPA) include financial considerations external to the project.

Answer 78

False. Financial considerations are part of external Enterprise Environmental Factors (EEF), not OPA.

Question 79

True/False: Root Cause Analysis is used to identify the main underlying reason for a particular event.

Answer 79

True. It is a method for analyzing data to uncover core causes.

Question 80

What is "an automated system used to help project managers optimize schedules or track documents and deliverables"?

Answer 80

Project Management Information System (PMIS)

Question 81

Which process group is responsible for creating the Work Performance Report?

Answer 81

None. Work Performance Reports are derived from Monitoring and Controlling processes, but no single process group is solely responsible.

Question 82

The project manager used ______ to identify the most suitable communication tools based on organizational structure.

Answer 82

Expert Judgment

Question 83

A team member suggests using a fishbone diagram to understand why a project phase failed. Which project management activity does this pertain to?

Answer 83

Data Representation

Question 84

If you are conducting variance analysis, which process are you likely involved in?

Answer 84

Monitoring and Controlling

Question 85

Define "Corrective Action" in the context of project management.

Answer 85

Actions taken to ensure the project gets back on track when deviations occur.

Question 86

Complete the sequence: Initiating, Planning, ______, Monitoring and Controlling, Closing.

Answer 86

Executing

Question 87

Compare and contrast internal and external Enterprise Environmental Factors (EEF).

Answer 87

Internal EEFs include organizational culture and resource availability, while external EEFs encompass political climate and industry standards.

Question 88

If a project manager skips the Planning phase and directly moves to Executing, what are the likely consequences?

Answer 88

Poor scope definition, resource mismanagement, and potential project delays due to unanticipated risks.

Question 89

A project manager fails to update the OPA during a project phase. What are the implications for future projects?

Answer 89

Loss of valuable historical information and reduced efficiency in planning future projects.

Question 90

Break down the steps involved in transforming work performance data into work performance reports.

Answer 90

1) Gather raw data, 2) Analyze it to create work performance information, 3) Compile the information into comprehensive reports.

Question 91

What may happen if the stakeholder engagement plan is ignored during project execution?

Answer 91

It could lead to unmet expectations, resistance to project outcomes, and potential failure of project deliverables.

Question 92

How can the concept of organizational culture in EEFs influence the choice of conflict management techniques?

Answer 92

Organizational culture determines acceptable communication styles, authority levels, and problem-solving approaches, guiding conflict resolution methods.

Question 93

Why is it critical to include variance analysis in the Monitoring and Controlling process group?

Answer 93

To identify deviations from the baseline, enabling corrective actions to align the project with its goals.

Question 94

Scenario: A team member suggests using a brainstorming session to identify risks for a new project. Question: Which data gathering technique is the team member proposing, and how does it contribute to risk management?

Answer 94

The team member is proposing brainstorming. This technique involves gathering diverse ideas from stakeholders to identify potential risks comprehensively.

Question 95

Scenario: The project manager notices significant delays in schedule milestones during project execution. Question: What process should the project manager initiate to evaluate the delays and take corrective actions?

Answer 95

The project manager should initiate variance analysis under the Monitoring and Controlling process group to evaluate the delays and implement corrective actions.

Question 96

Scenario: During the planning phase, the organization decides to incorporate an external consultant to assist with developing the quality management plan. Question: Which tool or technique is being used in this scenario, and why is it valuable?

Answer 96

Expert Judgment. It is valuable because external consultants bring specialized knowledge and experience that can improve the quality management plan's accuracy and effectiveness.

Question 97

Scenario: A project involves multiple international teams, each with distinct communication preferences and schedules. Question: What should the project manager prioritize in the planning phase to address this complexity, and which document will outline these strategies?

Answer 97

The project manager should prioritize developing the Communication Management Plan, which will outline strategies for managing diverse communication needs effectively.

Question 98

Scenario: A new government regulation is announced midway through a project, potentially affecting project deliverables. Question: What actions should the project manager take to address this change, and which factors should be considered?

Answer 98

The project manager should evaluate the regulation's impact on scope, cost, and timeline and issue a change request if necessary. Enterprise Environmental Factors (EEF), such as legal restrictions and compliance standards, should be considered.

Question 99

Scenario: A team member suggests using a fishbone diagram to investigate recurring defects in a deliverable. Question: Which data representation method is being proposed, and in which process group might it be used?

Answer 99

The fishbone diagram (cause-and-effect diagram) is being proposed. It is typically used in the Monitoring and Controlling process group to analyze quality issues.

Question 100

Scenario: Stakeholders are dissatisfied with the project deliverables due to unmet expectations, despite the deliverables meeting the documented scope. Question: What process was likely insufficient, and what corrective action should the project manager take?

Answer 100

Stakeholder engagement planning was likely insufficient. The project manager should revisit the Stakeholder Engagement Plan and improve communication to align stakeholder expectations.

Question 101

Scenario: The project team frequently misses updates on key risks despite a documented risk management plan. Question: Which additional project management document could be implemented or revised to improve the tracking of risks?

Answer 101

The Risk Register should be implemented or updated to ensure all risks are actively tracked, evaluated, and managed throughout the project.