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Prince 2 7th Ed. Foundation > Practices (Non-AI) > Flashcards

Practices (Non-AI) Flashcards

1
Q

What are the 7 Practices in Prince 2?

A
  1. Business Case
  2. Organising
  3. Plans
  4. Quality
  5. Risk
  6. Issues
  7. Progress
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2
Q

What does PID stand for

A

Project Initiation Document

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3
Q

What is the PID?

A

A comprehensive package of information developed during initiation in order to proceed with the project, it provides the basis for the ongoing management of the project.

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4
Q

What is the purpose of the PID?

A

It gives the direction and scope of the project and forms a contract between the project manager and the project board.

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5
Q

What are the three primary uses of the PID?

A
  1. Ensure that the project has a sound basis before asking the project board to make any major commitment
  2. Act as a base document against which the project board and project manager can assess progress, issues, and ongoing viability questions
  3. Provide a single source of reference about the project so that people joining the ‘temporary organization’ can quickly and easily discover what the project is about and how it is being managed.
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6
Q

What is the Project Log

A

The project log maintains a live record of project activities and progress. The project log captures a wide range of project activities and progress information, such as issues and risks.

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7
Q

What is the purpose of the project log?

A

The purpose of the project log is to capture the continually changing records of issues, lessons, products, quality, risk, and other formal/informal actions or events. The project log is dynamic in that it contains the current and historic record of project activities and progress.

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8
Q

What is the purpose of the Business Case Practice?

A

The purpose of the business case practice is to establish mechanisms to judge whether the project is (and remains) desirable, viable, and achievable as a means to support decision-making in its continued investment.

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9
Q

Define Outputs?

A

The tangible or intangible deliverable of an activity. In PRINCE2, outputs are the specialist products that will be used to enable change.

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10
Q

Define Capability?

A

The completed set of project outputs required to deliver an outcome.

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11
Q

Define Outcome?

A

The result of change, normally affecting real-world behaviour and circumstances. Changes are implemented to achieve outcomes, which are achieved as a result of the activities undertaken to facilitate the change.

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12
Q

Define Benefit?

A

The measurable improvement resulting from an outcome that is perceived as an advantage by the investing organization and contributes towards one or more business objectives.

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13
Q

Define Dis-benefit?

A

The measurable decline resulting from an outcome perceived as negative by the investing organization and which detracts from one or more business objectives

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14
Q

Define Business objective?

A

The measurable outcomes that demonstrate progress in relation to the organization’s strategy and to which the project should contribute

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15
Q

What is the purpose of the Organising Practice?

A

The purpose of the organizing practice is to define and establish the project’s structure of accountability and responsibilities (the ‘who’).

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16
Q

What are the three project stakeholder groups that form the project board?

A

Business, User and Supplier

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16
Q

Describe the User stakeholder group and who represents their view on a Prince2 project?

A

These are the people who benefit from the products of a project. They support the project by defining the requirements and ensuring those requirements are met. A Senior user role is defined to represent this viewpoint

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17
Q

Describe the Business stakeholder group and who represents their view on a Prince2 project?

A

Projects are created to meet a business need, which needs to be justified as value for money throughout the lifetime of the project. A Project executive is defined to represent this viewpoint on the project.

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18
Q

Describe the Supplier stakeholder group and who represents their view on a Prince2 project?

A

Projects require people with the skills and knowledge to collaborate to deliver the products. A Senior supplier role is defined to represent this viewpoint

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19
Q

Define the Project board

A

Accountable to the business for the success of the project and has the authority to direct the project within the remit set by the business.

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20
Q

What are the four organisational layers and what are they responsible for?

A
  1. Business Layer - Commissioning
  2. Project Board - Directing
  3. Project Manager - Managing
  4. Team Managers - Delivering
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21
Q

Define the Work Breakdown Structure?

A

A hierarchy of all work to be done during a project that forms a link between the product breakdown structure and the work packages.

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22
Q

What is the purpose of the Plans Practice?

A

The purpose of the plans practice is to facilitate communication and control by defining the products to be delivered (the ‘what’) and the means to deliver them (the ‘who’, the ‘how’, the ‘where’, and estimates of the ‘when’ and for ‘how much’) to satisfy the project business case (the ‘why’).

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23
Q

How does Prince2 define a plan and what are the 4 types of plan?

A

A proposal that outlines the what, where, when, how, and who of the project as a whole (or a subset of its activities). In PRINCE2, there are the following types of plan: project plan, stage plan, team plan, and exception plan.

24
Define the Scope of a project
The sum of the product, delivery, and management activities represented by an approved plan and its product descriptions and work package descriptions.
25
Define the project plan
A high-level plan showing the major products of the project and when, how, and at what cost they will be delivered.
26
Define the Stage plan
A detailed plan used as the basis for project management control throughout a stage.
27
Define the Team plan
A plan used as the basis for organizing and controlling the work of a team when executing a work package. Team plans are optional in PRINCE2.
28
Define the Exception plan
A plan that follows an exception report and explains how the project will respond to the exception within the stage
29
What is the minimum number of stages and what are they?
2 - Initiation and a Single Delivery Stage
30
What is Product-based planning?
The PRINCE2 technique leads to a plan based on the creation and delivery of the required products.
31
What is the purpose of the Quality Practice?
The purpose of the quality practice is to document the user’s requirements of the project products and to establish the means by which they will be met
32
How does Prince2 define Quality?
The degree to which a set of inherent characteristics of a product, service, process, person, organization, system, or resource fulfils its requirements.
33
How does Prince2 define User’s quality expectations (in the context of Quality)?
A statement about the quality expected from the project product, captured in the project product description.
34
How does Prince2 define Requirements (in the context of Quality)?
A need or expectation that is documented in an approved management product.
35
How does Prince2 define Acceptance criteria (in the context of Quality)?
A prioritized list of criteria that the project product must meet before the user will accept it. For example, measurable definitions of the attributes required for the set of products to be acceptable to key stakeholders.
36
How does Prince2 define quality specifications (in the context of Quality)?
A description of the quality measures that will be applied by those performing quality control and the levels that a finished product must meet.
37
What are the three elements of Quality Management?
1. Quality planning 2. Quality control 3. Quality assurance.
38
Define Quality Planning
The capturing of quality specifications for the project products and generating the associated product descriptions and quality management approach.
39
Define Quality Control
The procedures to monitor the specific products of a project and their development or delivery activities to determine whether they comply with relevant standards and of identifying ways to minimize causes of unsatisfactory performance.
40
Define Quality Assurance
A planned and systematic activity that provides confidence that products will meet their defined quality specifications when tested under quality control. Quality assurance activities are typically performed by the business ensuring they are independent of the project team.
41
What is the purpose of the Risk Practice?
The purpose of the risk practice is to identify, assess, and control uncertainties that would affect the project’s objectives, and, as a result, improve the ability of the project to succeed.
42
Define Risk
An uncertain event or set of events that, should they occur, will affect the achievement of objectives. A risk is measured by a combination of the probability of a perceived threat or opportunity occurring and the magnitude of its impact on objectives.
43
What are some of the options to respond to a risk?
1. Avoid a threat / Exploit an opportunity 2. Reduce a threat / Enhance an opportunity 3. Transfer the risk 4. Share the risk 5. Accept the risk 6. Prepare contingent plans
44
Define the purpose of the Issues Practice?
The purpose of the issues practice is to collect and assess issues and control changes to the project’s baseline.
45
What is an Issue?
An event relevant to the project that requires project management consideration.
46
How does Prince2 define a change?
A change is defined as a modification to any of the approved products that constitute the project baseline.
47
What is the project baseline?
The current approved versions of the management products and project products that are subject to change control.
48
Define the purpose of the Progress Practice?
The purpose of the progress practice is to: - Establish mechanisms to monitor and compare actual achievements against those planned - Provide a forecast for the project’s objectives and continued viability - Control any deviations causing an exception
49
What 4 step cycle does Prince2 follow for Progress Management?
Plan, Do, Check, Act
50
What are the 7 types of Report provided by Prince2?
Checkpoint, Highlight, Lesson, Issue, Exception, End Stage, End Project
51
What is the Checkpoint report used for?
To provide a progress and status update of their team plan
52
What is the Highlight report used for?
To provide a progress and status update of the project and stage
53
What is the Lesson report used for?
To provide a detailed lessons review of a specific lesson or a stage or the overall project
54
What is the Issue report used for?
To enable a request for change, off-specification, business opportunity, or a problem or concern to be formally reviewed and responded to
55
What is the Exception report used for?
To report where tolerances have or are forecast to be breached for the stage or project and seek direction from the project board
56
What is the End stage report used for?
To report the performance of the stage and request approval to proceed to the next stage
57
What is the End project report used for?
To report the performance of the project, any subsequent recommendations and request approval to close the project

Prince 2 7th Ed. Foundation (8 decks)

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