Practice: Case Study Flashcards
1
Q
- Whilst the extension is relatively problem free we could have difficulties with selling the old site.
A
Major Risks
2
Q
- Most importantly we will save �250,000 per annum on rent and rates.
A
Expected Benefits
3
Q
- General improvement in staff morale will provide a number of benefits to us.
A
Expected Benefits
4
Q
- Whilst there are significant advantages to be gained if we implement the recommendations of the staffing project, redundancies are not part of the equation.
A
Not relevant
5
Q
- One of the major problems facing us has been the time and money incurred between our two sites. It doesn�t seem to matter where you were located, the person you needed to talk to always seemed to be in the other building.
A
Reasons
6
Q
- It�s difficult to estimate it exactly at this stage but we estimate building costs at �1,000 per square metre and we�re allowing for a 4,000 square metre extension, which will cater for 400 people. That�s 200 staff from the satellite building and allows for expansion in the future. So we�re allowing a total of �4m in the budget.
A
Costs
7
Q
Additionally, the cost of running two buildings has escalated significantly in the last two years.
A
Reasons
8
Q
We considered staying as we were, but re-organizing into different work streams. However as we are a matrix type of organization this seemed a backward step.
A
Business Options
9
Q
We expect to realise �2.5m from the sale of the satellite building.
A
Expected Benefits
10
Q
I�m hoping that the build will be completed in 12 months and we�ve allowed a couple of months for moving and finalising the extension. So a total of 18 months.
A
Time
11
Q
The consolidation of the accounts software will only cost �250,000 and we shall save approximately �100,000 p.a. in reconciliation activities. This includes the time wasted by my Accounts team.
A
Not relevant
12
Q
By extending, we can co-locate all the staff for a modest investment in the building and sell off the satellite site. This provides us with
A
Business Options
13
Q
- We have recently concluded a project looking at staffing needs and the consolidation of the accounts package will bring significant advantages.
A
Not relevant
14
Q
- Savings on expenses should amount to about �25,000 per annum.
A
Expected Benefits
15
Q
- There may be problems with planning permission and this will delay the project.
A
Major Risks
16
Q
- We costed out a further option � which was �do nothing�. This ensured that the selected option was both cost effective and offered value for money.
A
Business Options
17
Q
- Moving location altogether but as we own both the buildings this seemed excessively costly and very disruptive for staff.
A
Business Options
18
Q
- Saved time by integrating the work of both offices amounts to another �50,000 per annum.
A
Expected Benefits
19
Q
- The staff may not integrate after the move and morale will suffer.
A
Major Risks
20
Q
Project Executive
A
Head of Finance
21
Q
Senior User
A
Head of Operations
22
Q
Senior Supplier
A
Head of Purchasing
23
Q
Project Assurance (on behalf of the Project Executive)
A
Accountant
24
Q
Project Assurance (on behalf of the Senior User)
A
Building Manager
25
Project Assurance (on behalf of the Senior Supplier)
Head of Purchasing
26
Project Support.
Personal Assistant
27
1. �Plans� is shown (with other component products) as a product under a major product called �Planning Products� in the PBS.
Correct - Plans are being prepared by the Project, and is a Lower-Level component product of the major product Planning Products
28
2. �Obtain planning permission� is shown as an activity under a group called Planning Products in the PBS.
Incorrect - Obtain planning permission is an activity and not a product and should not therefore be included in a PBS
29
3. �Furniture items" is showing as being dependent on a product called �storage units� underneath a major product titled "Furniture" in the PBS.
Incorrect - Furniture items being dependent on Storage items should not be shown in a PBS. Dependencies and sequence between products is shown in the product flow diagram. PFD
30
4. �Testing the IT� is shown as a product under the �IT� major product in the PBS.
Incorrect - Testing the IT, is an activity and should therefore not be shown in the PBS. It is possible to show different states of a product in a PBS, e.g. Installed IT, Tested IT, but for this to be a product it should be shown as tested IT. /n/nProducts are always described in the past tense.
31
5. �Servers� is shown under a major product called �IT� along with cables, PCs and printers in the PBS.
Correct - These are all component IT Products correctly shown in the PBS
32
1. The last product in the product flow diagram is �Old building sale�.
Incorrect - The sale of the old building is outside the scope of this project and should not be included on the PFD or PBS.
33
2. �Contracts manager� is shown as a component product under the �building products� major product in the PBS.
Incorrect - The Contracts manager is a resource and should not be included within the PBS
34
3. On the product flow diagram, the flow reads � �roof�, followed by �walls�, followed by �foundations�.
Incorrect - The products are correct but have been shown in the reverse order/sequence
35
4. The �removal contract� is shown alongside other component products like �building contract�. The major product is called �Contracts�
Correct - "Removal Contract" is one of the component products of the "contracts" major product
36
5. Staff packed followed by, physical move, followed by Staff unpacked are shown in this order on the product flow diagram.
Correct - This is the correct logical order. It is often difficult to represent and activity such as move belongings as a noun (shown here as "physical move". This needs consideration and may be better represented as an activity in the next two steps of the planning technique based on Product-based planning.
37
Match the statements to the appropriate product description headings.
D�cor plan
Identifier
38
Match the statements to the appropriate product description headings.
Quality review
Quality methods and quality skills required
39
Match the statements to the appropriate product description headings.
Enables the right materials to be ordered
Purpose
40
Match the statements to the appropriate product description headings.
Departmental staff
Quality methods and quality skills required
41
Match the statements to the appropriate product description headings.
Standard format
Quality Specifications
42
Match the statements to the appropriate product description headings.
Decorating contractor
Development or production approach and skills required
43
44
Everything within the composition section of the product description
Quality Specifications
45
Artist�s impression
Composition
46
Costs to be minimised
Not relevant
47
Colour specifications
Composition
48
Senior User
Responsibilities
49
Enable designs to be signed off
Purpose
50
Enable the decorator to know which colour goes on which wall
Purpose
51
Table of colours by area
Composition
52
Three weeks to complete
Not relevant
53
Signed off floor layouts
Derived from
54
Architect
Development or production approach and skills required
55
There may be some objections to the planning application causing a delay to the project.
Risk
56
Due to the fall in property prices the sale of the old building has been postponed.
Issue
57
When digging the foundations poor ground conditions may be encountered resulting in delays and additional costs.
Risk
58
The staff may not like the d�cor plan and morale will suffer.
Risk
59
The Unions are unhappy about the proposed move.
Issue
60
We have discovered that the IT system hasn�t enough capacity to cater for the additional users.
Issue
61
The staff in the main building might have some good ideas if they are included in the discussions about the proposed extension.
Risk
62
If the cost savings have been exaggerated the project will not pay for itself as suggested in the business case.
Risk
63
The staff from the other building may not integrate and morale will suffer.
Risk
64
The structural engineers have found a problem with the architect�s proposals for the access route into the extension.
Issue
65
Consider using piles instead of digging foundations
Avoid
66
Undertake some test excavations and if ground conditions prove unsuitable develop a different foundation option
Prepare contingent plans
67
Place the responsibility for completing the foundations successfully onto the contractor through the contract
Transfer
68
Assume the foundations will be OK and review weekly
Accept
69
The main contractor has just reported that the main steelwork has been delayed due to a failed delivery.
Problem/Concern
70
The users have asked for additional car parking spaces when they reviewed the site layout during the quality review.
Request for Change
71
The staff needed to review the floor layouts are unavailable due to month end activities. This will delay the work package and stage by 2 weeks.
Problem/Concern
72
The furniture order asked for 25 desks and 50 standard desks. 50 executive desks and 25 standard desks have been delivered.
Off-Specification
73
The Chief Executive has requested that the floor layouts be modified to include 5 meeting areas, each capable of holding 30 people.
Request for Change
74
The signage for the new office has been produced using the old company logo; the printers were asked to use the new logo.
Off-Specification
75
The Project Manager decided to record the problem in the daily log as it will be managed informally.
Capture
76
The Project Manager is updating the issue register, the issue report and the work package affected by the issue.
Implement
77
The Project Board allocated �5,000 from the change budget to cover the cost of the change.
Decide
78
The Project Board have requested an exception plan to cover the remainder of the current stage.
Decide
79
One option would be to reject the change.
Recommend
80
Implementing the change in this way will cost an additional �10,000 and take an additional 2 months. It will increase the benefits by 10% (�20,000).
Recommend
81
The Project Manager is preparing an exception plan.
Implement
82
The problem meant that the prospective sales (the project outcome) would be reduced by and estimated 15%.
Assess
83
The change to the main database also affected the input data screen.
Assess
84
An issue report was created as this was a major change.
Capture
85
Foundations planned duration 3 weeks, actual duration 3 weeks 2 days. 2 days� stage tolerance used. Other tolerances not affected.
Stage and Project Tolerance Status
86
Foundations completed, steelwork work package started.
This Reporting Period
87
The architect has reported that the involvement of the users during the preparation of the floor layouts has been very useful and will save 2 weeks during the review cycle.
Lessons
88
Weeks 1 to 4 of stage 3.
Period
89
High-Level content Headings of the Highlight report
Executive summary
Period
This reporting period
Next reporting period
Stage and project tolerance status
Key issues and risks
Lessons
90
Market valuations for the south-east branch are complete and the building contractor is appointed.
Not relevant
91
Currently, the stage is progressing on time and within budget. Two days of stage tolerance have been used.
Executive Summary
92
Risks and issues unchanged since the end stage assessment.
Key issues and risks
93
The ground floor steelwork will be completed in three weeks� time, the floor layouts are scheduled for quality review in two weeks� time.
Next Reporting period
