PMP Questions Based on Exam Tips

Question 1

How are projects and operations similar?

Answer 1

• involve employees
• typically have limited resources
• are designed, executed, and managed

Question 2

How are projects and operations different?

Answer 2

• projects are temporary and operations are ongoing
• projects move, add, change, or delete and operations are maintenance
• projects are special and unique and operations are repetitive
• projects develop new products and operations manage core business functions

Question 3

When is a project manager appointed to a project?

Answer 3

No later than project initiating.

Question 4

How do projects in predictive environments manage project changes?

Answer 4

• integrated change conrol ensures change requests are handled systematically
• moving from a rough order of magnitude and fine-tinuning estimates as requirements are focused
• phase-gate system allows stakeholders to pause and assess what has been done so far in the project and then make a decision whether or not to move on to the next phase

Question 5

What are change-driven projects?

Answer 5

• characterized by high uncertainty and unclear scope
• often projects trying to build a unique solution that has not been created before

Question 6

Who has the authority to reprimand project team members in a functional organization?

Answer 6

the functional manager

Question 7

Who contributes to lessons learned on a project?

Answer 7

project managers should collect lessons learned from all stakeholders and ensure they are stored and made discoverable for later projects

Question 8

How should project managers handle the ongoing maintenance of a product once it has been delivered by their project?

Answer 8

a project is temporary and unique, and maintenance is part of operations; maintenance does not fall under the project manager’s purview

Question 9

What is the most common reason for requiring a change in a baseline?

Answer 9

• incomplete risk identification and risk management
• changes to baselines always requires change requests

Question 10

What is the process for making a change?

Answer 10

• identify the need for a change
  
  • measuring performance against baseline
• evaluate impact of change within the knowledge area
  
  • how will a change request to scope change the scopr of the project?
• create a change request
• perform integrated change control
  
  • assess the change
    
    • do not approve it if it does not benefit your project or fall within the project charter
    • note that some changes might have already been accounted for within the contingency reserve
    • alternatives analysis and cost-benefit analysis are helpful in weighing options
  • identify options
    
    • balance constraints
    • sometimes it is necessary to accept the negative consequences of a change if the positive impact is more valuable to the project
  • get the change approved, rejected, or deferred
  • update the status of the change in the change log
  • adjust the project management plan, project documents, and baselines
    
    • replanning must be done to reflect the impacts of the change
• manage stakeholders’ expectations by communicating the change to affected stakeholders
• manage the proejct according to the revised plan