PMP Exam Prep

Question 1

When a project begins, it is important to hold a

Answer 1

Kick-off meeting to align everyone on the project goals and objectives while gaining consensus and better understanding.

Question 2

The kick-off meeting should include time to discuss

Answer 2

backgrounds, experiences, cultures, diversity, and inclusion.

Question 3

The kick-off meeting should include the establishment

Answer 3

of a team charter and ground rules to help reduce conflict and build trust in the early stages.

Question 4

If there is a larger changeover in your team…
DO NOT…

Answer 4

hold a second kick-off meeting.
slow down, replace resources, or buffer the project schedule to accommodate.

Question 5

Encourage the team to…
DO NOT…

Answer 5

set ground rules, manage conflict, gain consensus.
take sides, assign, task, or direct, or take over. These are incorrect choices and can be eliminated.

Question 6

DO NOT just take the team’s side about an individual (resource), what should you do instead?

Answer 6

need to do an assessment

Question 7

What is goal one?

Answer 7

to reach an agreement

Question 8

What is tool one?

Answer 8

Negotiate

Question 9

What is goal two?

Answer 9

to gain a consensus

Question 10

What is tool two?

Answer 10

Facilitate

Question 11

What is the BEST communication method?

Answer 11

Face to Face

Question 12

Leaders are always evaluating…

Answer 12

skills.
There is nothing wrong with monitoring someone closely or doing a skills assessment.

Question 13

Team members may need training, first…

Answer 13

you need to identify what skills are needed. Then you need to account for training costs and schedule.

Question 14

Stick to the agenda of the meeting. DO NOT…

Answer 14

address an issue in a meeting if it is not a topic of the meeting.

Question 15

If an off-topic discussion/question arises during a meeting…

Answer 15

Acknowledge the request and set a time to correct later.

Question 16

Always correct individuals in…

Answer 16

PRIVATE. If someone is uncomfortable, do not address the concern in an open meeting with multiple stakeholders. Get with them one on one.

Question 17

When to counsel vs. when to terminate…

Answer 17

counsel for minor infractions
terminate for violations of law or code of ethics

Question 18

Hire at the ______, ______ during a project, don’t ____.

Answer 18

beginning, train skills, replace unless lost.

Question 19

If asked “What should you do first?”, the answer is usually…

Answer 19

refer to a “Process” or “Plan” because these provide instructions on how to deal with situations.

Question 20

Before you can make a change…

Answer 20

you need to investigate, conduct variance analysis, or talk to SMEs/Stakeholders to understand the IMPACT of the change.

Question 21

Look for answer choices that show …

Answer 21

action, no documentation.

Question 22

The best answer choices show

Answer 22

both action and documentation

Question 23

What are the three basic steps of the change management process?

Answer 23

1. Identify the change (investigate)
2. Start the change process (solve)
3. After change is approved (implement)

Question 24

To identify if a change has occurred, conduct…

Answer 24

variance analysis or investigate

Question 25

To understand the impact of the change

Answer 25

identify what is affected by the change

Question 26

How do you write a change request?

Answer 26

Using the "change control process" found in the Change Management Plan

Question 27

What must be done when writing a change request?

Answer 27

Determine approval authority level for change

Question 28

How do you gain approval for the change request?

Answer 28

through the formal process found in your Change Management Plan

Question 29

After change is approved...

Answer 29

Conduct configuration management and update all the project artifacts affected by the change. Implement the change, by dissemination to stakeholders, team, and inspectors. Review procurements to see if re-negotiation or a procurement change is needed. Manage Stakeholders' expectations and address concerns.

Question 30

How do you determine the effectiveness of a change?

Answer 30

through trend analysis or feedback

Question 31

Risks can become issues, but....

Answer 31

issues cannot become risks

Question 32

How do you create a sense of urgency?

Answer 32

by setting clear objectives and delivering value early and on cadence thereafter

Question 33

All projects are affected by...

Answer 33

governance.

Question 34

Know what thresholds are and...

Answer 34

escalate issues that exceed your threshold (approval authority).

Question 35

How to determine if a project's benefits are being realized?

Answer 35

Project's governance utilizes many stakeholders at key points, usually at the beginning of each phase

Question 36

Phase gates determine...

Answer 36

if a project should continue, be modified, or be terminated.

Question 37

Because compliance requirements change...

Answer 37

they need to be considered and reviewed regularly on a cyclical basis.

Question 38

If it is a new requirement...

Answer 38

then you need to collect it and start the change control process.