PMI - Managing the Project Resources (2021 Update) Flashcards
Assess the project's needs, in terms of both materials and staffing, create organizational charts and position descriptions, and acquire all of the necessary resources. Further, managing human resources also requires interpersonal skills to build and manage teams.
Project manager 3 responsibilities for managing the project resources
- provide leadership
- ensure that all team members have the resources they require to complete their work
- knowing what requirements must be met
Project manager responsibilities for managing the project team
- Acquiring the right team members during the planning stage
- Developing the members
- ensuring the team performs at the best
- managing changes to the project team throughout the life of the project
Project manager is responsible for acquiring and managing physical resources for the project
Securing critical equipment and materials necessary for the project
Challenges with project team resources management
Teams are dynamic. Team members are brought onto a team as the project progresses to meet specific requirements. And moved off the team once their particular work is completed.
Challenges with project physical resources management
It’s critical that project managers anticipate materials, equipment, and infrastructure needs early on. So they may be secured through contracts, assignments, or purchases.
Resource Management Planning Tools and Techniques
- Data representation
– hierarchical charts
– a responsibility assignment matrix
– text-based formats - Organizational theory
- Expert Judgment
- Meetings
Hierarchical charts display information graphically
It shows the positions and reporting relationships for the entire project team at a glance, in a graphic, top down view.
Matrix-based responsibility charts
a responsibility assignment matrix, make it easy for team members to check all the project activities for which a particular person is responsible. Or all the people associated with one deliverable.
RACI Chart Components
One of four letters identifies each person’s roles and responsibilities.
R = the person who owns an activity or is Responsible for performing the work it includes.
A = who must sign off or Approve work before it is effective.
C = who has the information or the capability needed to Complete a deliverable or a work package.
I = who must be Informed of the progress or results of an activity, or of decisions associated with it.
Tools and techniques for Estimating Resources
- Expert Judgment
- Data Analysis
- Alternative Analysis
- Bottom-up Estimating
- Analogous Estimating
- Parametric Estimating
- Meeting
- Project Management Information Systems. (PMIS)
Alternative Analysis for Resources
Alternatives analysis can help you choose the most appropriate corrective action for resource utilization variances.
Cost-benefit analysis for Resources
While cost-benefit analysis can help you determine the most cost effective corrective action for rectifying resource overutilization.
Bottom-up for Resources
Break the project down into the smallest project activities and roll them up to the top total
Techniques for Controlling Resources
- Data Analytics
– Cost-benefit
– Alternative Analysis
– Performance Reviews
– Trend Analysis - Problem Solving
– Identifying
– Defining
– Investigating
– Analysis
– Solving - Interpersonal and team skills
- Project Management Information Systems. (PMIS)
Resource Breakdown Structure (RBS)
The resource breakdown structure provides a hierarchical diagram of the resources required for a project.
